Board of Directors Meeting 20150419
This meeting will be held in Modified SRC3 format.
- 1 Time, location
- 2 Prior minutes
- 3 Officer/Committee reports
- 4 Consent Agenda
- 4.1 Authorize Replacement of HVAC RTU #4 (Andrew LeCody)
- 4.2 Disband Bio Committee (Brooks Scharff)
- 4.3 Improve space utilization (Brandon Green, Alex Rhodes, and Lisa Selk)
- 4.4 Reimburse Machine Shop Committee for Horizontal Band Saw Safety Updates (Bryan Gangwere)
- 4.5 Reinstate, Rename, Educate, Collaborate, and Equip AV Committee (Natasha Cooks)
- 4.6 "Who should have a DMS credit card?" Policy (Paul Brown)
- 4.7 "Who should be an authorized signer on the DMS bank account?" Policy (Paul Brown)
- 4.8 Acquire Y-Axis CNC Lathe (Bryan Gangwere)
- 4.9 Acquire Clamps (Alex Rhodes)
- 4.10 Acquire a workbench for the wood shop (Dan Henderson)
- 4.11 Acquire Carving tools (Alex Rhodes)
- 4.12 Purchase blade for cutting plastics on the table saw (Alex Rhodes)
- 4.13 Increase Wood shop budget to $700 a month (Dan Henderson and Alex Rhodes)
- 4.14 Promote Justin Edwards to Chairperson of Amateur Radio Committee (Benjamin Groves)
- 4.15 Purchase a NextEngine 3D Scanner HD PRO with MultiDrive (Lisa Selk)
- 5 New Business
- 5.1 Replace rolling step ladder (Brandon)
- 5.2 Stools and tools (Brandon)
- 5.3 Official Warning (Benjamin Groves)
- 5.4 Split Operations Into Two New Committees (Andrew LeCody)
- 5.5 Funding for DMS Art Show (Nicole Franczvai)
- 5.6 The arts are underfunded with it's monthly allocation (Nicole Franczvai)
- 5.7 The Creative Arts needs larger tools and basic art supplies to help facilitate classes (Nicole Franczvai)
- 5.8 Reloading Interest Group (Russell Ward)
- 5.9 New Operations - Logistics funding request (Allen Wan)
- 5.10 Re-elect Procurement Officers (Paul Brown)
- 5.11 Other Officer Elections (Paul Brown)
- 6 Minutes
- 7 March 2015 Budget Report
- 8 Approved Purchase Tracking
16:00, Dallas Makerspace
- 3d Fabrication Committee - Lisa Selk
- We are actively working on migrating 3D Printer controls from the laptops (using Pronterface) to Banana Pis (using OctoPrint) which will allow VIEWING printer status (and video feed of actual prints) remotely.
- We had a meeting to vote on Committee Chair. We are requesting Board review and recommendations.
- Room has been rearranged to better accommodate wheelchair accessibility, and generally better usage of available room.
- Aerospace Committee - (Lisa Selk on behalf of Romeo Espana)
- We had a vote and recommend that Romeo and Nick M co-chair the committee.
- More active
- Plans to set up displays and demos (including flight simulator)
- Have a ton of drone users now
- Automotive Committee - Brandon Green
- Use of auto funds can be viewed on this spreadsheet
- We stocked the ryobi tool shelf and got a new tool box for auto, so far members have been doing great at keeping the area organized
- Marked off two bays on floor to help guide people to one of two places
- Patched existing divots / holes in concrete floor throughout area
- This weekend (25th) will be taking 240SX to an autocross, which will serve as both educational and advertising purposes
- Have purposefully not scheduled any auto related classes due to ongoing insurance negotiations and liability concerns
- Foundry Committee - John Kuhlenschmidt
- Had two class since last report (glass bead & Stained Glass
- Plan on a Pottery class in May
- Pick up Brent wheel
- Had Foundry meeting talk about plans for the next yr plans & vote John K continue as committee chair.
- Laser Committee - William Petefish
- Lasersaur parts are coming in...
- Working out logistics of the lasersaur
- Public Relations Committee - Lisa Selk (on behalf of PR Committee)
- The PR Committee has voted and recommends that Krissy Heishman be appointed Chairperson over PR
- VECTOR Committee - Nicholas Schell
- Committee meeting 4/2/2015 nominated Nicholas Schell for second term as committee chairperson.
- New eye-catching promotional video display and materials needed for DMS/VECTOR at future events. Must coordinate with PR committee.
- Speed King project removed.
- Gold Wings refurbishment going well. Has been LED'ed, power supply upgraded, playfield touched up/waxed. Now servicing mechs and playfield parts.
- Snow Derby playfield cleanup largely complete. Will move on to scoring reel servicing w/Mitch.
- VECTOR spare parts repository will bring in new members and strengthen our offerings. New members would be able to bring in a machine and restore on-site.
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.
Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda's items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Authorize Replacement of HVAC RTU #4 (Andrew LeCody)
Problem: RTU #4 is non-functional, our contractor believes replacement is the best course of action due to the unit's age (1985!).
Solution: Authorize spending to replace RTU #4.
Notes: Per our lease agreement, we are responsible for the first $1k (per unit, per year) of maintenance/repairs of HVAC equipment. I have contacted the landlord to get approval on replacing the HVAC unit. If approved, we will need to pay for the full replacement cost of the unit (est. $6,900) and will then be reimbursed for everything over $1,000.
Relevance to our tax exempt purpose: Maintaining a usable and comfortable environment is critical for learning.
Disband Bio Committee (Brooks Scharff)
Problem: The Bio Committee has not had any formal meetings or classes in quite a few months. The only classes they have tried to teach are not biology-related.
Solution: Demote the Biology Committee to an interest group, and reallocate their space to a reloading area (which has already had several formal classes) under control of Operations Committee.
Improve space utilization (Brandon Green, Alex Rhodes, and Lisa Selk)
Problem: Pillar room doesn't have a clear use, being a multiuse room turned out that its not great at any specific use.
- We need a computer lab and have no where to put it
- Screen printing and table frames are taking up valuable workshop floor space that would be better used by more work tables
- We need more dedicated classrooms
- Sewing and other activities are taking up interactive classroom because there is no other space available
- Creative arts committee doesn't have room to get additional needed tools
Solution #1: (Brandon Green and Alex Rhodes)
- Pillar room becomes shared workroom with an area dedicated to creative arts committee.
- Allocate two tables in pillar room to be a computer lab
- Move screen printing to store it next to vinyl cutter
- Move all creative arts stuff into pillar room
- Old creative arts room becomes dedicated classroom (like interactive classroom)
- Change labels on colored guide lines
- Create a large table for cutting. To be used by vinyl cutter and sewing
Solution #2: (Lisa Selk)
- Pillar Room becomes shared workroom dedicating the area including the pillar back to the north wall to the Creative Arts committee - with all their stuff; and the southwest corner to a smaller "Fortress of Solitude" (a work area generally more quiet than the large common room) - with one folding wooden table.
- The room already rarely gets scheduled to be used as a 'classroom'; and, the other classrooms are no-where near scheduled to capacity. Most events/classes scheduled during the week are scheduled around 7 PM or 8 PM. "Losing" the Pillar Room as a "classroom" should have minimal impact; and, if nothing else may encourage more variety in time frames that the remaining classrooms will be utilized (example: more classes during the day or late evening would benefit members with alternate work schedules, etc...)
- Store screen printing rig in the Hands-on Classroom in the area off to the side along with the chairs. (Reason: of all the rooms in the office area, the flooring in the Hands-on room are best suited for potential temporary 'messes' from the ink).
- Current Creative Arts room becomes a "Business Center", housing: All the Wide Format printers (maintained by Steve?), Vinyl cutter (maintained by Pearce), document printers and/or an All-in-one Document center (maintained by Ops), the five PCs currently in Arts and 3D Fab (maintained by Lisa); also include a table in the middle for sorting/cutting/stapling/etc... if room allows.
- This will also free up much needed space in the 3D Fab Room to accommodate additional tools (scanners, more 3D printers, etc...).
- Small Conference Room becomes Aerospace Room, which will be used for displays and demos (flight simulator), Aerospace and Drone Users meetings, drone and other aerospace builds, etc...
See sample floor plan: https://dallasmakerspace.org/wiki/File:DMS-FloorPlan-Suggestions.png
Reimburse Machine Shop Committee for Horizontal Band Saw Safety Updates (Bryan Gangwere)
Problem: The horizontal band saw has been missing several safety guards since we acquired it. The Machine Shop committee has purchased the missing parts from WellSaw.
Solution: Reimburse the Machine Shop Committee $486.77 ($476.93 for parts, plus $9.84 for hardware to attach them)
Relevance to our tax exempt purpose: Protects our members from injury
Reinstate, Rename, Educate, Collaborate, and Equip AV Committee (Natasha Cooks)
Problem: The AV Committee was disbanded April 2013.
Solution: Reinstate the AV committee and rename to Digital Media. Assign a committee chair
Problem: Periodic content is not produced by and about DMS members.
Solution: Produce a periodic podcast and/or web show that focuses on what's new at the DMS, Board of Directors segment, committee segment, and member segment.
Problem: Limited educational and collaboration opportunities for podcast series creation, web series creation, 3D modeling and virtual environments.
Solution: Identify instructors, and develop and schedule courses.
Problem:Digital Media Committee has outdated and limited equipment. A majority of the existing equipment is member owned, therefore there is a risk of equipment leaving with the member.
Solution: Identify and prioritize equipment needs. Lowest barrier of entry is audio, 2nd lowest is modeling and motion development. Highest barrier of entry is Video Technology. All would require computers.
Problem: Storage of requested equipment.
Solution:One of the requested computers would be available 24x7 in the Digital Media Room, the 2nd and 3rd requested computers would be placed on mobile carts in order to facilitate training. Other equipment would need to be placed in a storage locker in the Digital Media room, and there needs to be some type of checkout system.
Problem: ART Committee needs additional computers for digital arts training. Open Source applications such as Inkscape, GIMP, as well as professional tools such as Adobe Photoshop, Adobe Illustrator, Adobe Lightroom etc.
Solution: Possible solution. Digital Media and ART committees collaborate and teach classes on requested computer equipment. Digital Media Committee would be in charge of the "How to" portion, and the ARTS would teach techniques.
Problem: There has been a lot of feedback about recording classrooms and meetings.
Solution: Possible solution - AV can collaborate with the classroom committee and suggest a solution for recording classes and meetings. We can also help teach instructors on how to easily record their courses.
- Note - Courses would include:
- Note - Courses would include:
Audio Recording 101
Podcasting 101 (run your podcast)
Podcasting 102 (multi-panel podcasting)
3D Modeling with Unity 3D (series)
Live streamming with OBS
Chroma Key (Blue Screen)
Lighting 101 (Basic Lighting for the Blue Screen)
Lighting 102 (Advanced Lighting Techniques)
Content Delivery (Presentation)
Miniature set build projects
...and others as the need arises.
"Who should have a DMS credit card?" Policy (Paul Brown)
Problem: After Board of Directors and Officer elections, we haven't had a clear procedure for activating/deactivating credit cards.
Solution: Add the following rules to the finances section of the DMS rules and policies:
- "Only current procurement officers are allowed to have an active DMS credit card."
- "After changes in procurement officers, it is the responsibility of the Secretary to ensure the credit card company's records."
Problem: We haven't had a clear policy about who should be an authorized signer on the bank account.
Solution: Add the following rules to the finances section of the DMS rules and policies:
- "Only the current President, Secretary, and Treasurer are allowed to be authorized signers on DMS bank accounts."
- "After a change in President, Secretary, or Treasurer, it is the responsibility of the Secretary to ensure the bank's records are updated."
Acquire Y-Axis CNC Lathe (Bryan Gangwere)
Problem: While the HAAS VF-2 VMC is a valuable tool and serves to drive membership growth, it is limited in the types of parts that it can make. Many parts require a lathe, and while we have a manual lathe, a Y-axis CNC lathe allows vastly more complex parts to be made quickly and accurately. In addition, having a Y-axis lathe would serve to further drive membership growth.
Solution: Get financing for or start setting aside funds to purchase a HAAS ST-10Y CNC lathe ($120,000 new, including misc costs such as rigging, electrical, tooling, etc). Having funds available should a used lathe come up for sale would be ideal: (This lathe would be over $106,000 purchased new, not including the bar feeder.)
Relevance to our tax exempt purpose: Allows us to train members in new skills.
Acquire Clamps (Alex Rhodes)
Problem Only have so many clamps that are usually tied up with peoples projects. Also need clamps for classes
Solution Buy clamps. $1344.51
- 3 sets of these  $196.90 x 3 = $590.70
- 6 more of the smaller ones  $39.67 x 6 = $238.02
- 5 sets of these  $28.98 x 5 = $144.90
- 3 sets of  $14.99 x 3 = $44.97
- 6 sets of these  $31.99 x 6 = $191.94
- 2 of these Miter Vices  $66.99 x 2 = $133.98
Relevance to our tax exempt purpose: Will allow us to teach classes to more than one person. Glue ups require clamps.
Acquire a workbench for the wood shop (Dan Henderson)
Problem We do not have a workbench with bench-dogs which are very helpful for many construction projects
Solution Buy a workbench with the appropriate bench-dogs making it possible to hold woodworkers projects while planing, sanding or assembling. I recommend this bench for $1499.00 plus shipping http://www.highlandwoodworking.com/new-hofmann-hammer-all-round-workbench.aspx
Relevance to our tax exempt purpose: Allows us to teach hand wood working techniques. Eventually would like to get six either made or bought.
Acquire Carving tools (Alex Rhodes)
Problem We no longer have a carving set.
Solution Buy a new set to replace long gone set I recommend this set for $169.99 http://www.highlandwoodworking.com/auriou-chris-pye-7-piece-carving-tool-set.aspx
Purchase blade for cutting plastics on the table saw (Alex Rhodes)
Problem People do not use the correct blades
Solution Buy a new blade for the table saw to cut plastics. http://www.amazon.com/Freud-LU94M010-10-Inch-Plexiglass-Plastic/dp/B00004T7AL $59.99
Increase Wood shop budget to $700 a month (Dan Henderson and Alex Rhodes)
Problem $300 is not enough to cover replacement blades and such.
Solution Increase woodshop monthly budget to keep up with current usage.
Relevance to our tax exempt purpose: Allows equipment to be maintained and usable by the members.
Promote Justin Edwards to Chairperson of Amateur Radio Committee (Benjamin Groves)
The Amateur Radio Committee has congregated and nominated Justin "KE5BUD" Edwards as our next committee chair. Appeal is made to the Board of Directors to make this decision official.
Purchase a NextEngine 3D Scanner HD PRO with MultiDrive (Lisa Selk)
As the 3D Fabrication Committee of one of the largest and most successful Makerspaces, we really need a reliable way to scan objects with a good quality output. This tool gives us a good resolution, at a price Dallas Makerspace can afford.
To continue improving quality tools and resources made available to our membership and community, the 3D Fabrication Committee is requesting a NextEngine 3D Scanner HD (with the PRO software upgrade and the MultiDrive for improved scans) be purchased. Andrew Falgout has donated money toward it, so the committee has $446.75 in funds that we can contribute to the final cost.
NextEngine 3D Scanner HD (the actual scanner): $2,995
ScanStudio HD PRO (software upgrade: 4x higher detail, 2x speed, larger format scanning): $995
MultiDrive (allows fully automated capture and alignment of scans): $995
Shipping & Handling: $31
Minus Donations received: -$446.75
Total Requested: $4,569.25
Relevance to our tax exempt purpose:
Purchasing this scanner (along with the PRO software upgrade and MultiDrive for significantly better results) will allow us to offer access to additional quality tools that are relevant to our purpose (https://dallasmakerspace.org/wiki/3d_Fabrication_Committee#Purpose), allowing members the opportunity to use the 3D scanner to learn (and teach) new skills, and to finish their projects with higher precision than we can currently offer. It will also help enhance our abilities to offer more robust classes in the 3D fabrication process from beginning to end.
Replace rolling step ladder (Brandon)
Problem: The current blue step ladder looks old, the step non slip pads are starting to peel up, and not everyone knows how to actuate the handle to roll it around so they slide the metal across the floor, leading to excessive marring and wearing of the concrete floor, the fixed wheels on one side make it hard to maneuver in our limited floor space.
Solution: Allocate $500 to auto committee for purchase of a new rolling step ladder with weight actuated castors that will replace the existing step ladder.
Details: Looking at getting a 4 step ladder such as this one, the current blue one is 5 steps. The reduction in one step of height shouldn't impact ability to use top project storage and will make it lighter, smaller, safer, easier to move. The weight actuated castors means it wont be possible for people to misuse it in the same ways as the current one.
Relevance to our tax exempt purpose: Safety is a primary concern of DMS and is a prerequisite to being able to educate members
Stools and tools (Brandon)
Problem: There is a shortage of stools to use while working at the work tables and auto has not been able to purchase needed tools that would benefit the entire workshop, such as complete wrench sets, digital inspection scope, accurate torque wrench, obd2 scanner, interior trim tools, etc. Can view auto spending and why auto currently has only $3 here
Solution: Allocate $1500 to auto committee for purchase of at least 5 new work stools and needed tools
Relevance to our tax exempt purpose: Providing basic facilities and tools allows members to work on projects and engage in educational activities.
Official Warning (Benjamin Groves)
Problem: The Board of Directors has received two written complaints and a number of informal complaints about interpersonal conflicts involving the DMS Member Tom. Benjamin Groves has talked with Tom about these allegations. Tom has stated he is aware of the problem and that he is working to smooth over his interactions with others. In the following days, another complaint was received.
Solution: This Board Meeting Item serves as final warning to Tom. If any conflicts arise in the foreseeable future, Tom will be suspended for a minimum period of one month. The decision to suspend Tom can be made by 3 of the 5 board members without a board meeting and Tom will be notified by email. If suspended, Tom will be unable to utilize project storage during his term.
Note: Tom shows consideration to the Dallas Makerspace. Tom has helped others learn to use equipment and shows care about others safety. In light of this, this board item has been phrased as a warning and not outright suspension.
Split Operations Into Two New Committees (Andrew LeCody)
Problem: As the "catch-all" committee, Operations has slowly been accumulating a large number of roles. The committee's focus is becoming too splintered to be easily maintained.
Solution: Dissolve the Operations and Facilities Committee. Split it's roles into the Logistics Committee and the Infrastructure Committee. Appoint [to be determined] as chair of the Logistics Committee and Andrew LeCody and chair of the Infrastructure Committee.
Funding for DMS Art Show (Nicole Franczvai)
Problem: While DMS has facilitated a lot of great art projects, we have yet to give our artists a venue for showcasing their work.
Solution: Allocate $389.46 to fund materials to make pedestals (created by Alex Rhodes) tools, posters and mounting hardware for the first (of many) art show/makerspace showcase called Makers:Make to be held May 25 to June 23, featuring DMS members only. Show will be held in the Hands-On classroom and facilitated by the Arts Committee. Although it's impossible to predict the majority of the artwork will be hung from the walls (with proper hardware). The show will also need space for six pedestals (created by wood shop) and possibly a few tables (pushed against the wall) this allows the room to still be reserved and functional while the show is up (it will be reserved for hanging, artwork submissions, the opening and the taking down of the works). This is the first of many art shows to come - the materials purchased will be reused. Relevance to our tax exempt purpose: This (and other shows that will come from this purchase) allows members and the public a visual showcase of the varied educational opportunities that are offered inside of Dallas Makerspace with all the classes that are taught.
Relevance to our tax exempt purpose: This (and other shows that will come from this purchase) allows members and the public a visual showcase of the varied educational opportunities that are offered inside of Dallas Makerspace with all the classes that are taught.
The arts are underfunded with it's monthly allocation (Nicole Franczvai)
Problem: The Creative Arts Committee currently receives a $23 month allocation to cover the $23 Adobe Suite package available to members. Thus the committee must run exclusively off honorariums from classes taught.
Solution: Increase monthly allocation to $275 a month. This amount will allow us to further expand the offerings of the creative arts within makerspace. Relevance to our tax exempt purpose: Maintaining a usable continuum of supplies and tools that will be used within arts related classes.
Relevance to our tax exempt purpose: Maintaining a usable continuum of supplies and tools that will be used within arts related classes.
The Creative Arts needs larger tools and basic art supplies to help facilitate classes (Nicole Franczvai)
Problem: The inventory of the creative art room is inadequate in variety, quality, and quantity for our growing membership and available tools to facilitate classes.
Solution: Purchase new materials and tools to offer new arts opportunities inside of the arts room and allow for diverse classroom opportunities. The material and tools needed would amount $2903.10 and would introduce the following to the space: Wire/Wood/Stone Sculpting, Sewing (enhanced), Fibers, growing the collection of standard art supplies and tools, jewelry, watercolor, drawing, airbrush, mixed media, acrylic painting, printmaking, leather-working, Silver clay, encaustic, and general organizational items to house the new supplies.
Relevance to our tax exempt purpose: This allocation of supplies and tools will allow the opportunity to diversify our creative arts classes and build an arts program inside Dallas Makerspace for members and community alike.
Reloading Interest Group (Russell Ward)
Problem: Replace broken, missing or worn out components from the Space reloading presses.
Solution: Allocate $250 to improve the functionality of the Space reloading presses.
Relevance to our tax exempt purpose: Classes are taught on the Reloading equipment, yet some pieces are missing. This will help maintain usability and safety.
New Operations - Logistics funding request (Allen Wan)
Problem: Initial budget request for Operations - Logistics committee. In addition to regular consumable, a significant number of light bulbs are out at the Space.
Solution: Allocate $2000 to the Operations - Logistics committee to fund the general operations of the Space.
Re-elect Procurement Officers (Paul Brown)
Problem: Procurement officers only hold office until "The next annual meeting of the Board of Directors", so they need to be re-elected.
Solution: Re-elect all current procurement officers except Paul Brown.
Other Officer Elections (Paul Brown)
Problem: The secretary, president, and treasurer only hold office until "The next annual meeting of the Board of Directors", so they need to be re-elected.
- Elect Robert Davidson as secretary.
- Elect Benjamin Groves as treasurer.
Dallas Makerspace Board of Directors Meeting notes : April 19th, 2015 In attendance: - Andrew LeCody - Pearce Dunlap - Benjamin Groves - Andrew Falgout - Robert Davidson Meeting called to order at 4:18pm *** Prior Minutes *** - Prior Minutes Pass *** Board of Director Handoff *** Approve the 2015 Board of Directors as Andrew LeCody, Robert Davidson, Benjamin Groves, Kent Bowling, Alex Rhodes - Proposed by Andrew LeCody, seconded by Andrew Falgout - Unanimous Approval by the Board *** Officer / Committee Reports *** Committee News *** Consent Agenda *** These items pass consent agenda with unanimous consent: - Authorize Replacement of HVAC RTU #4 (Andrew LeCody) - Reimburse Machine Shop Committee for Horizontal Band Saw Safety Updates (Bryan Gangwere) - Reinstate, Rename, Educate, Collaborate, and Equip "Digital Media" Committee (Natasha Cooks) - "Who should have a DMS credit card?" Policy (Paul Brown) - "Who should be an authorized signer on the DMS bank account?" Policy (Paul Brown) - Acquire Clamps (Alex Rhodes) - Promote Justin Edwards to Chairperson of Amateur Radio Committee (Benjamin Groves) *** PULLED CONSENT AGENDA ITEMS *** Disband Bio Committee (Brooks Scharff) - Topic tabled without objection from the Board of Directors Improve space utilization (Brandon Green, Alex Rhodes, and Lisa Selk) - Go forward with "Option 1", as outlined in this agenda item - Actual move of the Creative Arts Committee into the current Pillar Room to be held off till after May 16th, pending a large photographer gathering - Proposed by Alex Rhodes, seconded by Andrew LeCody - Unanimous Approval by the Board Acquire Y-Axis CNC Lathe (Bryan Gangwere) - Topic tabled without objection from the Board of Directors Acquire a workbench for the wood shop (Dan Henderson) - Topic tabled without objection from the Board of Directors Acquire Carving tools (Alex Rhodes) - Propose for approval as written by Andrew LeCody, seconded by Alex Rhodes - Motion Passes with 4 approvals, 1 abstaining Purchase blade for cutting plastics on the table saw (Alex Rhodes) - Propose for approval as written by Robert Davidson, seconded by Kent Bowling - Unanimous Approval by the Board Increase Wood shop budget to $700 a month (Dan Henderson and Alex Rhodes) - Propose for approval as written by Robert Davidson, seconded by Alex Rhodes - Motion Passes with 3 approvals, 2 abstaining Purchase a NextEngine 3D Scanner HD PRO with MultiDrive (Lisa Selk) - Topic tabled without objection from the Board of Directors *** NEW BUSINESS *** Funding for DMS Art Show (Nicole Franczvai) - Allocate $400 to the Creative Art Committee for setup and orchestration of Art Show beginning on May 29th - Alex Rhodes proposes, seconded by Alex Rhodes - Unanimous Approval by the Board The Creative Arts needs larger tools and basic art supplies to help facilitate classes (Nicole Franczvai) Allocate $3000 to the Creative Arts Committee for purchase of supplies - Robert Davidson proposes, seconded by Alex Rhodes - Unanimous Approval by the Board The arts are underfunded with it's monthly allocation (Nicole Franczvai) Allocate a monthly stipend of $200 to the Creative Arts Committee for purchase of supplies - Robert Davidson proposes, seconded by Benjamin Groves - Unanimous Approval by the Board Reloading Interest Group (Russell Ward) - Propose for approval as written by Robert Davidson, seconded by Benjamin Groves - Unanimous Approval by the Board Replace rolling step ladder (Brandon) - Allocate $500 to Automotive Committee for ladder - Proposed by Robert Davidson, seconded by Benjamin Groves - Unanimous Approval by the Board Official Warning (Benjamin Groves) - Propose for approval as written by Benjamin Groves, seconded by Andrew LeCody - Unanimous Approval by the Board Split Operations Into Two New Committees (Andrew LeCody) - OPs Committee splits into Logistics and Infrastructure committees - Allen Wan is now committee chair of Logistics - Andrew LeCody is now committee chair of Infrastructure - Of the current OPs committee funds, $200 goes to Infrastructure, the remainder stays with Logistics - The current monthly OPs goes to Logistics - Propose for approval as written by Benjamin Groves, seconded by Kent Bowling - Unanimous Approval by the Board Stools and tools (Brandon) - Allocate $3500 to Logistics Committee - Propose for approval as written by Benjamin Groves, seconded by Andrew LeCody - Unanimous Approval by the Board New Operations - Logistics funding request (Allen Wan) - In light of previous item topic tabled without objection from the Board of Directors Designate Area for Aerospace Committee (Romeo Espana) - Allow Aerospace to set up in main area near printers - Propose for approval by Andrew LeCody, seconded by Kent Bowling - Unanimous Approval by the Board Re-elect Procurement Officers (Paul Brown) - These persons are procurement officers for 2015: - Robert Davidson, Andrew LeCody, Brandon Green, Benjamin Groves, Alex Rhodes, Lisa Selk, Pearce Dunlap, Brooks Scharf, Lance Preston, Bryan Gangwere, Allen Wan - Propose for approval as written by Andrew LeCody, seconded by Benjamin Groves - Unanimous Approval by the Board Other Officer Elections (Paul Brown) - These persons are officers for 2015: - President : Andrew LeCody - Treasurer : Benjamin Groves - Secretary : Robert Davidson - Propose for approval by Benjamin Groves, seconded by Andrew LeCody - Unanimous Approval by the Board Increase Dumpster Servicing to Twice a Week, and add Recycling Services - Increase Dumpster Servicing and add Recycling Services, paid out of General Funds - Propose for approval by Andrew LeCody, seconded by Kent Bowling - Unanimous Approval by the Board Officialize New Committee Chairpersons - 3D FAB - (LISA SELK CHAIR - MITCH CERRONI VICE-CHAIR) - AMATEUR RADIO - (JUSTIN EDWARDS) - AEROSPACE - (ROMEO ESPANA - NICK MCCARTHY) - AUTOMOTIVE - (BRANDON GREEN) - BLACKSMITHING - (JOHN HASKINS) - BIO - (DAVID RATCLIFF) - CIVIC HACKING - (STEVEN WYLIE) - CLASSROOM - (GUS REITER) - CREATIVE ARTS - (NICOLE FRANCZVAI - HALEY MOORE) - ELECTRONICS - (KEN PURCELL) - FINANCIAL COMMITTEE - (BENJAMIN GROVES) - FOUNDRY COMMITTEE - (JOHN KUHLENSCHMIDT) - MACHINE SHOP - (BRIAN GANGWERE) - METAL SHOP - (DANNY MEEKS CHAIR - ED KIM VICE-CHAIR) - INFRASTRUCTURE - ANDREW LECODY - LOGISTICS - ALLEN WAN - PR - KRISSY HEISHMAN - VECTOR - NICHOLAS SCHELL - WOOD SHOP - DAN HENDERSON - DIGITAL MEDIA - NATASHA COOKS - Propose for approval by Robert Davidson, seconded by Andrew LeCody - Unanimous Approval by the Board Next Board Meeting Scheduled on May 17th at 4:00pm Meeting adjourned at 9:12pm
March 2015 Budget Report
3D Fabrication Committee 1,312.80 3D Printer Operations 1,194.09 Amateur Radio Committee 714.00 Authorized Spending Fund 307.83 Automotive Committee 2,550.14 Bio Committee Fund 184.58 Blacksmithing Committee 1,300.00 Cintas First Aid Maintenance 64.35 Classroom Committee 1,675.53 Creative Arts Committee 518.59 Electronics & Robotics Committe 2,254.85 Financial Committee Fund 300.00 Foundry Committee 928.06 Laser Committee 17,610.22 Machine Shop Committee 503.13 Maker Fellowship Fund 1,104.15 Metal Shop Committee 760.05 Operations and Facilities 2,041.09 PR Committee 737.56 Premium Class Fund 350.96 Project - 2nd Laser Cutter 300.00 Project - Delta 3d Printer 72.70 Project - Jewelry Making 119.34 Project - Lathe Tooling 8.28 Project - MultiCam CNC Router -543.41 Savings Fund 10,004.77 Screen Printing Operations Fund 495.39 Snack Fund 2,062.58 VECTOR Committee 200.00 Vinyl Cutter Fund 212.58 Wood Shop Committee -731.97 Unclassified 24,572.21 TOTAL 73,184.45
Approved Purchase Tracking
Below is a condensed list of purchasing decisions made by the Board of Directors (above), and the status of these action items.
[✓] Replace HVAC RTU #4 [✓] Allocate $486.77 to Machine Shop Committee as Reimbursement (QB#1423) [✓] Purchase clamps for approximately $1344.51 [✓] Purchase carving tools for approximately $169.99 [✓] Purchase blade for table saw for approximately $59.99 [✓] Increase monthly Wood Shop budget allocation to $700 a month [✓] Allocate $400 to Creative Arts committee for funding of Craft Show (QB#1424) [✓] Allocate $3000 to Creative Arts for purchase of supplies (QB#1425) [✓] Increase monthly Creative Arts budget allocation to $200 a month [✓] Purchase reloading equipment for up to $250 [✓] Allocate $500 to Automotive Committee for ladder (QB#1426) [✓] Create new classes Logistics, Infrastructure [✓] Adjust the current Operations Monthly allocation to flow into Logistics [✓] Transfer $200 from the newly renamed Logistics class to the newly formed Infrastructure class (QB#1422) [✓] Transfer rest of Operations funds to Logistics (QB#1422) [✓] Close Operations class [✓] Allocate $3500 to Logistics Committee for stools and tools (QB#1427) [✓] Increase Dumpster Service to twice a week, with recycling services