Rules and Policies
- 1 Rule and Policy Changes
- 2 Code of Conduct
- 3 Membership Dues
- 4 Voting Rights
- 6 Storage
- 7 Events
- 8 Organizational Meetings
- 9 Committees
- 10 Commercial Use
- 11 Loaning of Tools & Equipment To The Makerspace
- 12 Parking
- 13 Donations
- 14 Finances
- 15 Notes
Rule and Policy Changes
These rules and policies are subject to change. Changes will become effective immediately upon successful vote of adoption by the Board of Directors or by the membership at a membership meeting. A summarized version of these rules will be posted in the space, with a link to the full rules.
Code of Conduct
- All guests and members must follow the Code of Conduct.
- Safety is important, if you are unsure of how to safely do something, don’t do it.
- Directors and the President may temporarily expel anyone who violates the Code of Conduct from the premises or online systems. Bans may be reversed upon agreement by 2 or more members of the Board of Directors.
- Don't merely respect each other; be excellent to each other.
- We are all here to make things and learn. Collaboration is important.
- When you break something, own up to it. If you have any doubt about fixing it, ask for help. Don't make someone feel bad for breaking things, help them understand what went wrong.<ref>You will not be asked to replace/repair equipment due to honest mistakes, we just want to know why something broke so we can prevent it in the future.</ref>
- Clean, Maintain, Organize, Improve. Always leave the space better than you found it.<ref>This includes taking out the trash, wiping down tables, vacuuming/sweeping floors, returning tools to the proper place, etc.</ref>
- Don't be afraid to ask questions. Answer them kindly; eventually you'll have to ask for help too.
- Tools/resources must stay on the premises so that other members may use them.<ref>Removing tools/resources from the space without authorization from an Officer or member of the Board of Directors is theft.</ref>
- Only persons or members that have been formally authorized to act as an agent or representative for the Dallas Makerspace, are permitted to represent DMS in any and all conversations, writing, or other communication with any public official. Failure to secure permission may result in the forfeiture of membership. [Adopted by Board of Directors vote 03/23/2018]
- Everyone must sign a liability waiver.
- Sleeping within DMS is not permitted. Naps are not prohibited, provided the nap is less than 20 minutes in length, and the member is not laying down in a prone position. Sleeping will onl be considered a nap while in the upright sitting position.
- All members are expected to maintain a safe and clean environment at all times.
- Smoking cigarettes/cigars, use of vaporizers (also known as electronic cigarettes) is not allowed inside the building.
- No pets allowed in the building.
- Don't catch fire, set others on fire, or set anything on fire which has not been designated or designed to be on fire.
- Harmful behavior, harrassment, stalking, theft, hazing, and otherwise being the opposite of excellent is unaccecptable.
- It is the responsibility of each member to help enforce the Code of Conduct. If someone is violating the Code of Conduct politely explain to them why their behavior is not acceptable. Egregious violations should be reported to a Director or the President.
- Guests can not inhabit the Dallas Makerspace without another keyed Member present.
- Guests are encouraged to become Members.
- Guests are not allowed to use tools and equipment, except as part of a scheduled class/workshop.
- Members are responsible for their Guests and their actions.
- The DMS is not a day care.
- Minors 15 and under must be accompanied closely by Parent or Legal Guardian at all times and are not allowed to have keys to the space.
- Accompanied closely means visual range generally, and immediate reach when near dangerous tools.
- Parents/Legal Guardians are responsible for their children and their actions.
- Minors under the age of 18 must have their liability form signed by a Parent or Legal Guardian.
The formal complaint process exists for members to request a discussion be held by the Board of Directors regarding specific actions of another member. Members are expected to discuss their complaints in a calm and polite manner. Mediation is available to resolve issues without the need of a formal complaint.
- Formal complaints against another member must be submitted, in writing, to the Board of Directors or to any member of the Board of Directors.<ref>Primary contact is via [email protected]</ref> The complaint must have two parts outlined at minimum, a "Complaint" part and a "Recommended Solution" part.
- The Board of Directors will decide to either hold a special meeting regarding this matter, or will consider it at the next meeting in its cycle.
- The Board of Directors is not required to act in accordance to the grievance or complainant's "Recommended Solution" part and may devise its own remediation.
- Complaints will be added to the agenda of the meeting, posted on this wiki, without identifying information.
- Minutes for the meeting will not be scrubbed of identifying information.
- Any disciplinary action for which one or more of the Board of Directors or officers of the corporation (acting in their role as an officer) are involved require that a written record of the action, reason(s) for the action, and acknowledgement of the accused be sent to the Board of Directors for keeping.
Dallas Makerspace does not promote or discriminate against any person, population group, or organization with regard to categories protected by applicable United States law. These include, but are not limited to race, color, religion, sex, gender expression, physical appearance, language, education background, national origin, age, disability, and veteran status.
Harassment is prohibited and will not be tolerated. Any person who feels they have been the victim of harassment should ask the harasser to cease the behavior, if they feel safe doing so. Members or guests asked to stop any harassing behavior are expected to comply immediately. Harassment includes the following, without limitation:
- Offensive comments related to race, religion, gender, gender identity and expression, sexual orientation, disability, or physical appearance
- Gratuitous sexual or obscene images or behavior in spaces where not appropriate
- Unwelcome physical contact or sexual attention without consent or after a request to stop
- Threats or incitement of violence towards any individual, including encouraging a person to engage in self-harm
- Deliberate intimidation by words, gestures, body language, or menacing behavior
- Harassing photography or recording, including logging online activity for harassment purposes
- Continued one-on-one contact or communication after requests to cease
- Deliberate "outing" of a sensitive aspect of a person’s identity without their consent
- Deliberate misgendering. This includes deadnaming or persistently using a pronoun that does not correctly reflect a person's gender identity
- The manufacture of firearms or any item covered by the National Firearms act, is strictly prohibited.
All dues are paid in advance and are recurring. Check/cash is accepted only for yearly memberships.
|Monthly Membership||$50/mo||Eligible for voting rights after 90 days, see Voting Rights.|
|Starving Hacker||$35/mo||This rate is for members who qualify under one of these three categories: in school, unemployed, or retired. Please contact [email protected] to find out if you qualify. Eligible for voting rights after 90 days, see Voting Rights.|
|Yearly Membership||$540/year||This rate is 10% off the monthly rate of $50. Eligible for voting rights after 90 days, see Voting Rights.|
|Family Membership Add-on||$10/mo||This rate applies to family members (living in the same household) of a member paying the $50/mo or $540/year plan. These members have access to the space but will not be eligible for voting rights.|
Rates No Longer Offered
Legacy Rates: $30 and $40-These rates are no longer available. They are grandfathered rates from before the rate change in 2011.
- All members start off as Supporting Members, with no voting rights.<ref>Per our Bylaws we have two classes of membership: Supporting Members and Regular Members. The only difference between these two classes is that Regular Members have been granted voting rights within the organization.</ref>
- A Supporting Member must have been a member for the immediate past 90 days to become a Regular Member. Exceptions will be considered on a case by case basis jointly by the Infrastructure and Finance Chairs.
- A member's application to change from Supporting Member to Regular Member must be submitted:
- Thru the DMS Voting Registration site at https://votingrights.dallasmakerspace.org allowing you to add or remove your own voting rights
- Via email to [email protected] from the email address registered on their account,
- Thru other electronic registration approved by the Board of Directors.
- Rights will be effective upon receipt of the e-mail or electronic registration.
- Members added via the Family rate will not be allowed voting rights.
It shall be the policy of the Dallas Makerspace to comply with all laws, whether Federal, State, or Local, with respect to the display, discussion, or provision to any party, formation which identifies an individual or provides sensitive personal information, as a result of any otherwise legal request. This includes all information as identified by Section 521 of the Texas Business and Commerce code. In addition, the Dallas Makerspace will not provide or display any information which may subject a member to fraud, identity theft, harassment, or provide a means for subjecting the member to increased risk of fraud, identity theft, or which may enable another person to engage in Internet fraud or attack, or may enable another to identify, contact, or distinguish any member, without the express written consent of the member(s) owning the data. Various systems and tools, including forums, are structured in such a way that certain types of communications, actions, or stored information are represented as private, or require enhanced access to see. This would include items such as private messages, user data, or user actions, and other functions where a user's actions are not routinely visible, and where a user may feel a reasonable expectation of privacy. It is the Policy of the Dallas Makerspace that such items are not "books and records", and therefore such items will not be available for inspection or disclosure request under the terms of our by-laws and applicable law.
Various members of the Dallas Makerspace, acting within their capacity as officers or assigns, may access such information only to the extent necessary to perform their job function, on a need to know basis, and subject to the absolute prohibition on the provision of any information covered by this policy, to any other person or entity, without the explicit written permission of the Board of Directors.
In compliance with law and our bylaws, DMS will provide Member's names and physical adress only, in response to a valid request for member information.
The Dallas Makerspace will comply with requests lawfully made by a court of competent jurisdiction.
- The Dallas Makerspace is not a storage facility, projects and materials that do not follow these rules, will be considered donations.
- Projects (and materials for them) can only be stored in designated Project Storage Areas.<ref>Personal Storage is also available, please read and follow the Personal Storage Rules.</ref>
- Projects (and materials for them) stored in the Project Storage Areas must follow the rules and policies created by the Logistics Committee which may be changed at any time.
- A project may be stored elsewhere with the approval of a member of the Board or by a vote of the membership.
- Firearms, gunpowder, primers, and assembled ammunition cannot be stored at the Makerspace.
- All tools must be claimed by a committee. Committees are ultimately responsible for the maintenance, upkeep and training of tools.
- Items left outside of designated storage areas for more than 24 hours without permission from the Logistics committee will be considered abandoned and will be dealt with how the Logistics committee sees fit. Please ask for permission rather than forgiveness for storing unusual items.
- The board of directors expects every single use of logistics' provided project storage to follow all posted storage rules, currently meaning printing off a storage ticket for absolutely anything that is left stored in logistics floorspace.'
Storage in Committee Areas<ref>Storage in Committee Areas rules expire automatically on January 31st 2016</ref>
- Anything in a committee area is available for use by all members unless documented/labeled as training required.
- Items that require training may be secured, but a path to obtain use of said tool should be documented.
- If a person must be contacted to use a tool, 2 or more points of contact must be listed on/around tool.
- Storage of materials is not be permitted in committee areas unless there is a defined/documented area.
- For items to be considered on display and not storage, items have to be in a designated area.
- Anything that is a personal item in a committee area must have gone through the Loaning of Tools & Equipment to the Makerspace
- If training is required and not set up at least once a month, the personal item on loan is subject to removal within 30 days.
- Events must be on the official calendar to be considered scheduled. Adding events to the calendar can be done from our calendar management system.<ref>Use the "Add Event" link on the Events page.</ref>
- Scheduling of events is done on a first-come basis, as determined by the calendar management system.
- Scheduled events should uphold our Mission Statement
- Scheduled events take priority over unscheduled events.
- Scheduling conflicts should be worked out peaceably by the affected parties. Disputes will be arbitrated by members of the board, or by the Board of Directors as a whole.
- All events must be sponsored by a current member, who must be present during the event.
- Donations are encouraged but not required to hold events.
- Guest access to the facility will be limited as required by the event.
- Terms and Conditions for events can be dictated and modified by the Board of Directors.
- Honorarium Auditors and calendar administrators may at their discretion cancel or modify scheduled Classes or Events that are not in keeping with the DMS mission, are deemed inappropriate for DMS, are deemed not to be actual Classes/Events, represent an abuse of the calendar system, or represent abuse of DMS resources.
Honorariums are paid by the Dallas Makerspace to promote structured education about making. These rules are intended to encourage teaching topics which directly relate to making, including learning tools, software, methods, and techniques needed to make something. Honorariums are not intended to encourage the teaching of classes which have nothing to do with making, including subjects which are better learned through public schools or institutions of higher learning. Members may teach non-making classes, however these classes will not be eligible for honorarium.
- Persons wishing to collect honorariums for classes must provide a fully completed and signed W9 to DMS prior to receipt of any honorarium, without exception.
- To be approved for honorarium, a class must be submitted at least 240 hours prior to the beginning of the event.
- All classes are subject to scrutiny especially where subject matter is vague, potentially unrelated to making, or instruction time is less than 90 minutes to ensure quality of material and value to the DMS and members.
- Instructors must provide a syllabus or detailed outline of the class to be eligible.
- If an instructor donates his/her portion of the Honorarium to a Committee, then a W9 shall not be required.
- Only a single honorarium may be paid for any class.
- Honorarium can be forgone by the hosting member and designated to a committee
- Honorarium Auditors cannot discuss their own honorarium requests except through channels available to non-Honorarium Auditor.
Minimum Class Sizes
- For all honorarium classes 3 attendees are required to receive honorarium.
- Honorarium auditors have the responsibility for enforcing these rules, however, their judgements may be appealed to the Board of Directors at the next available meeting.
- Board meetings will be posted on the Dallas Makerspace Events calendar.
- For purchases over $200, the request must include a description of how this spending furthers the organization's Tax Exempt purpose (see Mission Statement.)
- Regular membership meetings will be held every 2nd Thursday at 8pm, at the Dallas Makerspace's main location.
- Informal weekly meetings will be held every Thursday at 7pm, at the Dallas Makerspace's main location.
- Prior to the start of each informal meeting, time will be set aside to clean the space.
- The President shall preside over the membership meetings.
- If the President is unavailable, the members of the Board of Directors who are present will choose, via consensus, a temporary meeting chair.
- If no member of the Board is present or consensus can not be reached, the committee chairpersons present will vote to determine the temporary meeting chair.
- The board of directors may not allocate more than 5% of the checking account balance on discretionary spending without a current financial status from the financial committee or treasurer.
Committees are voluntary groups, formed in order to operate and maintain an area of the Makerspace, foster growth of a community of interested persons, or accomplish certain needs, subject to the oversight of the Board of Directors.
- At least 5 members are required to form a committee.
- There is no limit to the number of committees a member can serve on.
- If the number of committee members drops below 5, the committee will have a grace period of 30 days in order to recruit enough members to remain active.
- Committees shall hold meetings each calendar month at minimum.
- Each Committee shall elect a Committee Chair, and the Committee Chair shall appoint a Vice Chair.
- Duties of the Committee Chair:
- The principle duty of the Chair is the recruitment of Committee members, and organization of volunteer activities needed to operate and maintain the Committee resources.
- Responsible for operations of the committee, providing reports on the status and activities of the committee at the monthly membership meeting, and managing the finances of the committee. This will include reviewing financial transactions attributed to their committee and working with the Treasurer or Accountant to correct any errors.
- Maintaining the safety of the Committee area, including ensuring the safe operation of all tooling.
- Maintaining good order of committee area and resources, ensuring adequate supplies of consumable items are maintained.
- Enforcing the rules established by the committee, and of the Dallas Makerspace within their area.
- Maintain an accurate inventory of all Tools in the format provided by the Board.
- Duties of the Vice-Chair
- Assist the Chair, as determined by the Chair or by the Committee at large
- Provide oversight and supervision of the Committee area when Chair is not present
- Serve as Interim Chair when:
- The Chair is not available due to vacation or illness
- Has resigned or been removed by the Board
Committee Responsibilities and Rules
- The Committee Chair may make purchases of supplies and/or tooling without Committee vote, for purchases in amounts less than $500, or 1/3 of the Committees total fund balance, whichever is smaller.
- Purchases for items exceeding $500 require a majority vote of the Committee at the next regularly scheduled Committee meeting, or at a duly called emergency meeting.
- The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly utilized tooling.
- Committees are responsible for establishing the rules of the Committee area.
- The Chair/Vice-Chair shall be empowered to enforce the rules of the Committee, and of the Dallas Makerspace within the Committee area, and may limit access to the Committee area for a time not to exceed the last day of the subsequent month. The Chair may petition the Board to enforce a longer or more stringent consequence.
- Committee meetings must be posted on the calendar and announced on the forums. Meetings at which Committee Chairs are elected must be posted 2 weeks prior to meeting.
- The Chair may hold an emergency Committee meeting with 5 days notice on the forums of DMS, and on signs conspicuously posted in the committee area, provided a good faith effort to notify all current committee members is performed, and that the time of the meeting is not unreasonably restrictive on the members.
- Committees may establish other positions as needed to ensure the effective operation of the committee, or to accomplish Committee goals. Ad Hoc positions with spending authority, or administrative access to DMS resources, require the approval of the Board.
- Each committee will need to maintain a page on the wiki with at least the following information:
- The name of the committee chair
- A list of all active members
- A brief statement listing the goals or tasks assigned to the committee.
- The category tag:
A list of active committees can be found in the Active Committees category.
A list of inactive committees can be found in the Inactive Committees category.
A list of proposed committees can be found in the Proposed Committees category.
- The Dallas Makerspace is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members reserve the rights to all of their creations.
- DMS may invoice members for incurring costs to DMS significantly in excess of their monthly dues. Determination of excess to be submitted by Committee Chairs and the member billed by resolution of the Board.
Loaning of Tools & Equipment To The Makerspace
Members can generously provide tools or equipment for use in the space, either by donating them outright or by loaning them.
When equipment is loaned, the following conditions apply:
- All loaned equipment must be marked or labeled with the owner's name
- The owner must contact the Operations and Facilities Committee so that they can record the following information:
- Name of owner
- Equipment being loaned
- Serial number if available
- Terms or conditions of the loan
- Equipment is loaned subject to the understanding that it is preferable for DMS to own their equipment, rather than borrow it. DMS may seek to buy equipment in order to replace loaned items, which are then returned.
- Loaned items may be returned at any time, by request of the owner or as determined by the Operations and Facilities Committee.
- DMS is NOT responsible for maintenance of loaned equipment, but may maintain it as determined by the Operations and Facilities Committee.
- DMS is NOT responsible for the damage, theft, or loss of equipment. However, efforts will be made to provide reasonably secure storage.
Members are not permitted to store vehicles at the Dallas Makerspace. All project cars must be removed from the premises after work, and may not be stored overnight without the permission of the Logistics Chair, who may grant an exception for one 24 hour period only. All vehicles left more than 48 hours will be towed without notice at the owners expense. No exceptions.
- Donations of items intended to be used or consumed by the DMS
- Must be explicitly accepted by the committee chairperson in whose area the items are to be stored or used
- The Treasurer may reject donations at their discretion
- Donations not explicitly accepted by a committee will not be accepted by DMS; if the donor delivers them to DMS without explicit acceptance they will be disposed of as the Logistics committee sees fit
- Donations of motor vehicles must have written approval of 3 board members
Member Exchange Shelf
- A Member Exchange (Freebie) shelf will be made available for members to give to and take items from at Logistics’ Committee discretion; if no shelf is being made available, these rules no longer apply
- Items placed on the Member Exchange Shelf
- Are not donations to DMS
- Are available for members to claim once placed on the shelf
- The following items are not accepted:
- CRT monitors or televisions
- Hazardous substances
- Items that cannot be placed in the dumpster
- Items that do not fit on the freebie shelf
- Used vehicle parts
- Claiming items from the shelf
- Items removed from the freebie shelf become the property of the member removing them, effective once the item has been removed from the shelf
- Items left on the shelf cannot be claimed regardless of verbal claims made, labels placed on items, or any other action other than removal from the shelf and its general vicinity
- The Member Exchange Shelf is maintained by Logistics, which may implement additional processes in the interest of safety and orderly operation of the Member Exchange Shelf
- No authorization or allocation can be made in excess of the moneys available in the General Fund.
- The board of directors may not allocate more than 5% of the checking account balance on discretionary spending without a current financial status from the financial committee or treasurer.
- Unless an exception has been given by the Board of Directors, funds which have already been allocated for spending from the General Fund may be spent from the line of credit as long as interest is not accrued and an outstanding balance is not kept.
- All profits from the sales of items are placed into a related committee's fund (the committee responsible for the item, if applicable) at the Treasurer's discretion.
- Refunds for membership dues paid within the last 30 days can be authorized ONLY at the discretion of the President, Secretary, or Chair of Infrastructure.
- Dallas Makerspace must receive a written invoice or receipt prior to payment for any services or goods. This only applies to vendors who regularly provide a written invoice (or receipt) to their customers. If a best effort is not made to provide the treasurer with a written invoice (or receipt) from the respective vendor:
- Dallas Makerspace will not provide payment for the respective goods or services.
- If the transaction was already purchased with funds belonging to the Dallas Makerspace, the amount of the respective transaction must be refunded to the Dallas Makerspace.
- All property purchases equal to or greater than $1000 and having an useful life of one year or more are to be capitalized. All capital equipment purchases require the completion of a capital equipment request form, to be presented at the Board meeting where the request is initially made.
- All individual items purchased for less than $1000 and having a useful life of less than one year are to be expensed.
- Only current procurement officers are allowed to have an active DMS credit card.
- After changes in procurement officers, it is the responsibility of the Secretary to ensure the credit card company's records.
- Only the current President and Secretary are allowed to be authorized signers on DMS bank accounts.
- After a change in President, Secretary, or Treasurer, it is the responsibility of the Secretary to ensure the bank's records are updated.
These notes are not officially part of the Rules or Bylaws and are only meant to provide additional information or an interpretation of the Rules and/or Bylaws. <references />