Board of Directors Meeting 20170716

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This meeting will be held in Modified SRC3 format.

Time, location

20170716 13:00 Dallas Makerspace

Prior minutes

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20170623

Financial Statement

DMS-P%26L-2017-07-16.png


Balances as of 07/16/2017 10:00am

Checking        $305,071.11
Savings         $ 70,534.25
Total           $375,605.36

June 2017

Income	        $65,868.93   (Dues $63,922.53)
Expenses        $51,222.84   (Operating $48,785.80)
NET             $14.646.09

Proposed Spending

4.1 $10,000 Continued funding for Vacuum Former (Axeonos)
4.4 $ 3,000 Larger Monitors for the Interactive Classroom (Bill Gee)
4.5 $ 1,000 Request for Casting Equipment Supplies (J. Lahoud)
5.1 $ 5,400 Request for a Trailer for the Motor Sports Committee (Chuck Graf)
----
$19,400 Total



Committee Balances
Committee Balance Notes
3D Fabrication $5,434.63
Auto $3,842.99
Auto Sports $3,000.00
Blacksmithing $7,831.39
Classroom $2,509.57
Creative Arts $15,212.34
Digital Media $2,887.41
Electronics $4,084.77
Finance $4,488.52
Fired Arts $1,955.57
Hatchers -$61.08
Infrastructure $40,616.03
Jewelry $2,608.91
Laser $23,187.98
Logistics $9,961.81
Machine Shop $9,521.16
Metal Shop $13,036.28
Public Relations $8,435.19
Radio Control $413.74
Science $1,150.49
Vector $926.93
Vintage Computer $339.68
Wood Shop $9,421.05
TOTAL $170,805.36

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Request for Vacuum Former (Axeonos)

Problem: DMS members are requesting a vacuum former for their use. In the past, the DMS has had the use of various vacuum formers that were either "hobby" built or lent to the space for a limited period of time. This approach often prevented members from completing projects because the vacuum former would either break down or be removed by the owner after a period of time. Of major concern was that fact that it was not possible to conduct classes on a regular basis because of the "temporary" nature of its usability in the space.

Solution: The only viable solution to this problem is to invest in a robust commercially built vacuum former. After extensive research it is being recommended that a unit that is MakerSpace friendly to the new inexperience member, is the best option. At $14,694: Total Machine + Accessories this unit is mostly automatic, has many built in safety feature, and produces a consistent quality product is far superior to a cheaper unit that requires a much higher learning curve and is not as safe. The least expensive route would require buying multiple parts from different vendors and the requirement to piece together a working vacuum former. Floor space in the warehouse, next to an electrical outlet, single phase 220, is also being requested for this machine.

Relevance: Staying in line with the mission statement of the Dallas MakerSpace, this purchase would inspire, attract and educate the current members and help attract new members. Of most importance is the fact that this machine would be universally relevant to all committees at the MakerSpace.

Update: in the board meeting on 6/23/17 we were given a deal, provided we work off our end we are asking for another 10,000.00 this month for our vacuum former. Mitch Cerroni states he shall be working on the Moodle for 3d fab and formlabs printer. provided we keep our end of the deal the board should acknowledge and deliver their side as well, come meeting we shall discuss where we are at.


Capital Equipment Presentation Form (Marlow)

Problem: Capital equipment purchase requests do not have a consistent definition or expectation for the information required on the request.

Information presented to the Board when requesting capital equipment purchases is inconsistent (between requesters) and sometimes incomplete.

  • The Board may be making decisions from incomplete data without a complete or a long-term view, or they may delay the decision until more information is gathered.
  • Some purchases represent only the initial outlay without a good estimate of the true cost and facility impact of acquisition, installation, and operation.
  • Sometimes the information is available but must be drawn out through long discussion.
  • For each request, the Board must retrain themselves to see the request in the parlance of the requester.


From the requester’s perspective, there is not a consistent expectation of what information needs to be presented. The Board may delay or reject equipment purchases because the requester couldn’t ferret out the secret recipe for what the Board wants to know.


From the membership perspective, it can be difficult to determine the impact on space, facilities, utilities, and required volunteer efforts from the information being presented.

Solution: Provide a simple form to summarize the financial and facility requests of high value capital equipment.

The objective is to identify the information that needs to be prepared, provide it in one concise location, and not overburden the volunteer(s) who prepare the requests.

Require that the form to be submitted to the Board:

  • for all equipment purchases or leases that exceed $5K for which DMS funds are requested from the Board
  • in advance, using the same advance deadline requirement as Board Meeting agenda items


Relevance:N/A. No spending authorization is requested

Formation of Excellence Advisory Group (Merissa Green)

Problem: The process of handing formal complaints regarding member behavior needs to be improved. The current process calls for complaints to be handled by the Board of Directors with the discussion of the complaint occurring publicly in a board meeting and recorded in the meeting minutes. This consumes the board’s time which could be better spent on furthering the mission of the Dallas Makerspace. It also does not allow for these sensitive matters to be handled with discretion.

Solution: Form an Excellence Advisory Group. Members of the advisory group will serve as advocates for the membership and their role will consist of the following:

1) Foster an environment of excellence between members
2) Be a resource for the membership regarding the DMS code of conduct and policies
3) Handle complaints against fellow members (i.e. unexcellent behavior, harassment, etc). This will include investigating the allegations, facilitating a resolution and/or recommending an action as a result of the complaint to the Board of Directors
4) Help facilitate monthly membership meetings

Members of the advisory group are expected to exemplify what it means to be excellent at DMS, and must be impartial and objective, exercising discretion at all times. Members of the advisory group must be appointed or endorsed by the Board of Directors.

Addendum: If creation of this advisory group is approved, the formal complaint process outlined on the Rules and Policies Page of the wiki will need to be revised. I propose the following:

Formal Complaints

The formal complaint process exists for the Board of Directors or a designated advisory group to review complaints regarding specific actions of another member. Members are expected to discuss their complaints in a calm and polite manner.

1. Formal complaints against another member must be submitted, in writing, to the Board of Directors via email to [email protected] The complaint should detail the complaint allegation and recommend a solution.
2. The Board of Directors will decide to either hold a special meeting regarding this matter, consider it at the next meeting in its cycle, or designate the complaint be reviewed by an advisory group.
3. Complaints referred to the advisory group will be reviewed and investigated. If the matter can be resolved through the review process, the advisory group will recommend to the Board of Directors that the complaint be closed. If review finds that action is needed against an offending member, the advisory group will recommend a solution to the Board of Directors to be decided on during a special meeting or the next meeting in the cycle.
4. The Board of Directors will determine the final action taken as a result of the complaint.
5. Any disciplinary action for which one or more of the Board of Directors or officers of the corporation (acting in their role as an officer) are involved require that a written record of the action, reason(s) for the action, and acknowledgement of the accused be sent to the Board of Directors for keeping.

Relevance: N/A. No spending authorization is requested

Larger Monitors for the Interactive Classroom (Bill Gee)

Problem: The monitors in the Interactive Classroom may be difficult to read beyond the halfway point in the classroom.

Solution: The Classroom Committee requests an allocation of $3000 for the purchase of two monitors of 75" size or larger for the Interactive Classroom. One of the current 60" monitors will be relocated to the Purple Classroom, freeing up that 50" unit for use in the Conference Room.

Relevance: Being able to see class content is vital to our educational mission.

Request for Casting Equipment Supplies (J. Lahoud)

Problem: DMS members are requesting casting capabilities. The jewelry department now has casting equipment, however, we are in need of another work table and various small wares (flasks, bowls, investment, etc.. to get everything set up.

Solution: Designate $1,000 to purchase a new work table in JSM, four crucibles to accommodate different types and amount of metals (silver, bronze, .5kg, 1kg). At least four flasks to facilitate a hands-on class. Purchase investment for FormLabs resin and traditional wax molds, in addition to the investment mixing supplies such as a scale, bowls, buckets, spatulas, etc..

Relevance: Staying in line with the mission statement of the Dallas MakerSpace, this purchase would inspire, attract and educate the current members and help attract new members.

New Business

Request for a Trailer for the Motor Sports Committee (Chuck Graf)

Problem: We do not have a way to move the race car or other equipment without renting or borrowing a trailer.

Solution:Proposal purchasing a Trailer for the Motor Sports Committee

The Motor Sports Committee needs a trailer for moving the LeMons car and other vehicles and equipment. We have been renting a trailer for race days, but this creates an on-going expense, and makes moving the car to and from the Space difficult. The car spends far too much time parked outside the Space also.

The educational value includes learning how to back a trailer (a not inconsequential skill), and facilitating the other educational goals of the Motor Sports Committee.

The trailer would be similar to the one recently purchased for the Black Smith Committee. A covered trailer improves security for cars and equipment, and provides a weather tight place to store the car. To keep costs down we propose finding and purchasing a used trailer. The cost may be a bit less than the proposed purchase price. The difference would be returned to the General Fund.

The cost of ownership will include purchase price, insurance, and maintenance. Initially we just need the purchase price.

Purchase Price $4,900 Insurance (Estimate) $500/yr. Maintenance (mostly tires) $100/yr.

Relevance:We are renting a trailer now. This would eliminate that expense.

Minutes

DALLAS MAKERSPACE BOARD OF DIRECTOR'S MEETING : Sunday, July 16, 2017

MEETING CALLED TO ORDER 1:14 PM


====
IN ATTENDANCE

 - Alex Rhodes
 - Robert Davidson
 - Kris Anderson
 - David Kessinger

Kris notes that is Brian's first absence.  If he has three consecutive absences
without approval of the board, he is deemed to have resigned.

====
REVIEW TREASURER'S REPORT

1582 members as of this morning

====
PRIOR MINUTES PASSED WITH NO OBJECTION

Alex has the list of complainants against Brandon Green from the April meeting;
he will add them to the minutes.


====
CONSENT AGENDA - UNANIMOUS CONSENT

No items passed by unanimous consent.


4.1 Request for Vacuum Former (Axeonos)
 - AS WRITTEN: "The only viable solution to this problem is to invest in a
   robust commercially built vacuum former. After extensive research it is
   being recommended that a unit that is MakerSpace friendly to the new
   inexperience member, is the best option. At $14,694: Total Machine +
   Accessories this unit is mostly automatic, has many built in safety
   feature, and produces a consistent quality product is far superior to a
   cheaper unit that requires a much higher learning curve and is not as safe.
   The least expensive route would require buying multiple parts from
   different vendors and the requirement to piece together a working vacuum
   former. Floor space in the warehouse, next to an electrical outlet, single
   phase 220, is also being requested for this machine."
 - DISCUSSION
   - Axeonos Robertson: The PolyPrinter training material is pretty much in.
     There are some questions about the testing.
   - David: What is the shipping cost?
   - Axeonos: About $1200 for about $16,000 total.
   - Robert: asked Chuck about the electrical.
   - Chuck Graf: About $200 to install a drop near the palette storage.
 - MOTION : "Authorize the second $5000 toward the vacuum former"
   - PROPOSED: David
   - SECONDED: Alex
   - Motion passed unanimously.
   - Axeonos: The resin printer training material will be ready in about two
     weeks.


4.2 Capital Equipment Presentation Form (Marlow)
 - AS WRITTEN: "Capital equipment purchase requests do not have a consistent
   definition or expectation for the information required on the request. 

   Information presented to the Board when requesting capital equipment
   purchases is inconsistent (between requesters) and sometimes incomplete. 

	. The Board may be making decisions from incomplete data without a
	  complete or a long-term view, or they may delay the decision
	  until more information is gathered.

	. Some purchases represent only the initial outlay without a good
	  estimate of the true cost and facility impact of acquisition,
	  installation, and operation.

	. Sometimes the information is available but must be drawn out
	  through long discussion.  For each request, the Board must
	  retrain themselves to see the request in the parlance of the requester.

   From the requester’s perspective, there is not a consistent expectation of
   what information needs to be presented. The Board may delay or reject
   equipment purchases because the requester couldn’t ferret out the secret
   recipe for what the Board wants to know.

   From the membership perspective, it can be difficult to determine the impact
   on space, facilities, utilities, and required volunteer efforts from the
   information being presented."
 - DISCUSSION
   - Chris Marlow: Requests are coming in with information missing as to the
     cost, space and power requirements.  The submitted form is a draft for
     the proposal; it is not the final.
   - Robert: We have an issue with creating rules and not documenting them.
   - Chris: There is a question whether this should be for all expenditures
     or only if BOD funding is requested.
   - David: Also if space is requested outside of the current committee space.
   - Alex: Or if help is requested from another committee, then use the form.
   - Stan Simmons: This will be useful for tracking capital expenses.
   - David: If it is over $1500, we list as a capital asset.
   - Alex: This used to be $500, but is now $1500.  This is mainly for
     insurance.
   - Kris: Yes, this can be useful for that.
   - David: So we have two different thresholds.
   - Chris: I offer my help to finalize the form if the board decides to go
     with this.
   - Alex: Asked the room: How comfortable do people feel going with this?
   - Chris: This is an Excel spreadsheet.
   - Alex: Can make this a document on the Wiki so people can attach
   - David: I like the spreadsheet form.  It is easy to work with and can be
     saved for archive.
   - Kris: begins to make the motion
   - David: This should be a standard attachment to an agenda item.
   - Bill Gee: Do we add the part about asking for help from another committee?
 - MOTION : "Require a standardized form, attached to the agenda, for all
   equipment purchase or lease exceeding $5000 for which funds are requested
   from the board in part or total at least two weeks in advance of the board
   meeting."
   - PROPOSED: Kris
   - SECONDED: David
   - Motion passed unanimously.

4.3 Formation of Excellence Advisory Group (Merissa Green)

 Since this item may take some time, we will consider this one after
 considering new business.

4.4 Larger Monitors for the Interactive Classroom (Bill Gee)
 - AS WRITTEN: "The Classroom Committee requests an allocation of $3000 for
   the purchase of two monitors of 75" size or larger for the Interactive
   Classroom. One of the current 60" monitors will be relocated to the
   Purple Classroom, freeing up that 50" unit for use in the Conference Room."
 - DISCUSSION
   - David: I priced monitors: 70" for about $1250, 80" for about $3000,
     75" for about $1900.  I propose upping the request to $3900 to buy
     two 75" monitors.
   - Robert: Which TV?
   - David: Visio.  These are Costco prices.  We just need straight
     monitors.
   - Robert: Get three to avoid gaps along the long wall.
   - Bill Gee: One monitor will remain on the current wall.  We envision
     the posibility of temporarily splitting the room into two smaller
     classrooms.
   - Robert: I am concerned we are getting "Walmart specials."
   - Bill: We will get name brands.
   - Ken Purcell: I want a monitor for the Conference Room.
   - Bill: We have that covered.
 - MOTION : 'Allocate up to $4000 to purchase two 75" monitors.'
   - PROPOSED: David
   - SECONDED: Robert
   - Motion passed unanimously.

4.5 Request for Casting Equipment Supplies (J. Lahoud)
 - AS WRITTEN: "Designate $1,000 to purchase a new work table in JSM, four
   crucibles to accommodate different types and amount of metals (silver,
   bronze, .5kg, 1kg). At least four flasks to facilitate a hands-on class.
   Purchase investment for FormLabs resin and traditional wax molds, in
   addition to the investment mixing supplies such as a scale, bowls, buckets,
   spatulas, etc.."
 - DISCUSSION
   - Alex: Will this replace the current cabinet?
   - Hannah Pickett?: It will go against the back wall.
   - Robert: I did not realize we had another furnace.
   - Hannah: We just got it and are working to set it up.
 - MOTION : AS WRITTEN
   - PROPOSED: David
   - SECONDED: Alex
   - Motion passed unanimously.

====
NEW BUSINESS

5.1 Request for a Trailer for the Motor Sports Committee (Chuck Graf)
 - AS WRITTEN: "Proposal purchasing a Trailer for the Motor Sports Committee

   The Motor Sports Committee needs a trailer for moving the LeMons car and
   other vehicles and equipment. We have been renting a trailer for race days,
   but this creates an on-going expense, and makes moving the car to and from
   the Space difficult. The car spends far too much time parked outside the
   Space also.

   The educational value includes learning how to back a trailer (a not
   inconsequential skill), and facilitating the other educational goals of the
   Motor Sports Committee.

   The trailer would be similar to the one recently purchased for the Black
   Smith Committee. A covered trailer improves security for cars and equipment,
   and provides a weather tight place to store the car. To keep costs down we
   propose finding and purchasing a used trailer. The cost may be a bit less
   than the proposed purchase price. The difference would be returned to the
   General Fund.

   The cost of ownership will include purchase price, insurance, and
   maintenance.  Initially we just need the purchase price.

   Purchase Price $4,900 Insurance (Estimate) $500/yr. Maintenance (mostly tires)
   $100/yr."
 - DISCUSSION
   - Kris: Do you have people with vehicles to tow it?
   - Chuck Graf: We have two people.
   - Kris: Do you have quotes?
   - Chuck: I have quotes from Cragislist, four or five for used ones.
   - David: Having the car in an enclosed trailer looks neat.
   - Kris: what other plans do you have for the trailer?
   - Chuck: If we have an offsite day, we can use it to haul other things.
   - Alex: Do we need another offsite storage space?
   - Chuck: The bus is 35' long; the trailer is 20'.
   - Robert: The Blacksmith trailer is supposed to go there too.
   - Kris: asked whether Alex will check into the storage space.
   - Robert: We can get more space.
   - Dan Gallagher: Which committee is in charge of the offsite storage and
     whose budget does it come out of?
   - David: One committee is the easiest way to manage it.
   - Robert: Several committees currently have storage.
   - Dan: Whose budget is that coming from?
   - Stan Simmons: It is on my card, but from Logistics budget.
   - David: We need a single person to answer about storage.
   - Robert: proposed to consider as written, plus $100 per month for storage.
   - Kris: Is it OK to move forward without a capital expenditure form?
   - Chris: The form is not a current requirement.
   - David: Renting space is not a capital asset.
   - Stan: Separate the original request with another item for storage.
 - MOTION : AS WRITTEN
   - PROPOSED: Robert
   - SECONDED: David
   - Motion passed unanimously.


4.3 Formation of Excellence Advisory Group (Merissa Green)
 - AS WRITTEN: "Form an Excellence Advisory Group. Members of the advisory
   group will serve as advocates for the membership and their role will
   consist of the following:

	1) Foster an environment of excellence between members 
	2) Be a resource for the membership regarding the DMS code of conduct
	   and policies
	3) Handle complaints against fellow members (i.e. unexcellent behavior,
	   harassment, etc). This will include investigating the allegations,
	   facilitating a resolution and/or recommending an action as a result
	   of the complaint to the Board of Directors
	4) Help facilitate monthly membership meetings

   Members of the advisory group are expected to exemplify what it means to be
   excellent at DMS, and must be impartial and objective, exercising discretion
   at all times. Members of the advisory group must be appointed or endorsed by
   the Board of Directors.

   Addendum: If creation of this advisory group is approved, the formal
   complaint process outlined on the Rules and Policies Page of the wiki will
   need to be revised. I propose the following:

   Formal Complaints

   The formal complaint process exists for the Board of Directors or a
   designated advisory group to review complaints regarding specific actions
   of another member. Members are expected to discuss their complaints in a
   calm and polite manner.

	1. Formal complaints against another member must be submitted, in
	   writing, to the Board of Directors via email to
	   [email protected] The complaint should detail the
	   complaint allegation and recommend a solution.
	2. The Board of Directors will decide to either hold a special meeting
	   regarding this matter, consider it at the next meeting in its cycle,
	   or designate the complaint be reviewed by an advisory group.
	3. Complaints referred to the advisory group will be reviewed and
	   investigated. If the matter can be resolved through the review
	   process, the advisory group will recommend to the Board of
	   Directors that the complaint be closed. If review finds that action
	   is needed against an offending member, the advisory group will
	   recommend a solution to the Board of Directors to be decided on
	   during a special meeting or the next meeting in the cycle.
	4. The Board of Directors will determine the final action taken as a
	   result of the complaint.
	5. Any disciplinary action for which one or more of the Board of
	   Directors or officers of the corporation (acting in their role as an
	   officer) are involved require that a written record of the action,
	   reason(s) for the action, and acknowledgement of the accused be sent
	   to the Board of Directors for keeping."
 - DISCUSSION
   - Kris: Who worked with you?
   - Merissa Green: Steve and Jerry.
   - Kris: There is lots of confusion on Talk about the process.  We have to
     be sure we are following the scope.  We may be able to talk about this
     without having to go to the board.
   - David: The complaint will still go to the board.  The board decides
     whether it will go to the group.  We need to immediately notify the
     complainant that it goes to the group.  I am concerned that this seems
     like an advocate group and one-sided.
   - Kris: No action will be taken without the board being informed.
   - David: The board will have to notify both parties.
   - Merissa: This is an added resource to handle complaints, to do research
     and to speak to both parties.
   - Kris: It should be up to the person involved whether to go through with
     a formal complaint.  This could help people to decide whether to go
     through with a formal complaint.  You could explain what is the process?
   - Dan Gallagher: Who and how many on the group?
   - Kris: We will be mindful about that.
   - Chris Marlow: The moderation group does similar things with Talk.  The
     advisory group needs enough members in case some have to recuse themselves.
   - David: If the complaint is not resolved and goes to the board, all
     proceedings are part of the official record.
   - Kris: This is a detail to work out.
   - David: Nothing can start until both parties are notified and aware.
   - Kris: No problem with asking the group whether a problem can be resolved
     without having to name the other party.
   - David: Before any investigation, both parties have to be notified.
   - Merissa: Are we proposing an informal complaint process?
   - Kris: Maybe a separate e-mail group to ask this group.
   - David: Make sure the accused is not blind-sided.
   - Dan: Once the process is started, we are a small enough community to know
     who is involved.  It needs to be fair for everybody.
   - Kris: The board has received a complaint with the person saying, "You are
     not going to do anything anyway."  A matter could go to a committee chair
     instead.
   - Merissa: This will give the board an opportunity to punt.
   - David: If submitted to the board, we can decide whether to send it to the
     group and notify the accused.  The onus is on the board to make it fair.
     There are lots of details to work out.  Do not appoint anybody until the
     rules are hashed out.
   - Alex: I would like for some things to not come to the board.
   - David: I do not find the term "mediator" to be a problem.
   - Merissa: We originally wanted to call them "member advocates."
   - Kris: Conflict of interest has to be very clear.
   - Cairenn Day: Some schools have peer mediation.
   - David: Both parties have to agree to it.  I do not like the term
     "advocate."
   - Kris: Advocate does not mean advocate for the complainant.  The rules are
     getting there, but not quite.  Some things need to be very clear.  Should
     someone be able to select who they talk to?  When someone comes to you,
     do they talk to the whole group?
   - Merissa: They should not come to a room full of people.
   - Chris: The moderators found that if one moderator is contacted, the whole
     team needs to be copied so they know and not set up a Mom versus Dad
     situation.
   - Robert: proposes to consider as written.
   - Merissa: We can get names and volunteers.
   - Stan Simmons: We may want to include the word mediation in this.  The
     only person objecting to the word is no longer a member.
   - David: I want a part #6: All operating rules must be approved by the
     board.
   - Merissa: I can present a procedure to the board, but hesitate to write
     down a detailed procedure.
   - Kris: #6: Full communication given to the board.  And also rewrite #3.
   - David: #5 says "in writing."  The others do not, implying that it is not
     required.
   - Kris: proposes to punt; revise and represent.  We should have an advisory
     group.
   - David: Go ahead and find nominees.
 - MOTION : "punt with the understanding that we support this proposal"
   - PROPOSED: Kris
   - SECONDED: David
   - 3 in favor, Robert opposed, motion to punt passed.
   - Robert's dissenting statement: The board does complaints now.  Why
     micromanage?
   - Kris (to Merissa): Thank you for your hard work.


====
OTHER DISCUSSION ITEMS


Robert reports that Mark Havens has requested a voter registration list.
Brian has said that the privacy policy does not permit this.  What is the
board position on releasing the name, city, state and address as prescribed
by state law?

 - DISCUSSION
   - Stan Simmons: What did we do with Walter's request?
   - Robert: He accessed the information via Active Directory and helped
     himself.
   - Chris Marlow: If you make a Freedom of Information request to the
     government, you get a hard copy in the mail.
   - David Grace: What is the purpose of the request?
   - David: Possibly for proxy requests - this is legal.
   - Kris: proposes to move to send the information by registered mail.
   - Robert: I will abstain due to my secretarial role.
   - Alex: Why registered mail?
   - David: It proves we sent it.
   - Alex: I am concerned we are setting precedent sending by registered mail.
   - David: It proves we sent something and that he received it.
   - Kris: If robert is not comfortable with this, we need to send this to the
     lawyer.
   - Robert: The privacy policy say do not reveal addresses.
   - Alex: I am concerned we are making it easy for Mark and difficult for
     Walter.
   - David: We can make it available for Mark to come and make a copy.
 - MOTION : "Make a printed voter list with name, city, state and address
   available for Mark to copy and he has to sign our copy to say he got it."
   - PROPOSED: David
   - SECONDED: Alex
   - 2 in favor, Robert and Kris opposed, motion failed.
 - CONTINUED DISCUSSION
   - Kris: If Robert is not comfortable, I am not either.
   - Robert: The privacy policy conflicts with state law.  If we do not provide
     the information within two weeks, we are in violation of state law.  We
     cannot do nothing.
 - MOTION : "Revoke the privacy policy so that we can fulfill state law."
   - PROPOSED: David
   - SECONDED: Alex
   - Motion passed unanimously.
 - MOTION : "Revote the prior motion"
   - PROPOSED: David
   - SECONDED: Alex
   - Motion passed unanimously.
   - Kris will notify Mark that it is availble to pick up.


Stan reports that A/C RTU #2 is still down.  What will the landlord do before
we spend any more money?

 - DISCUSSION
   - Alex: We are trying to sign a two year extension.  There are no physical
     improvements.  Our current agreement is that we spend no more than $1000
     per unit per year.  We should aggressively save for a future move.
   - Kris: The board should plan.
   - Alex: The board changes every year.
   - Chuck Graf: Have a group do the planning.
   - David: We scouted other locations.  Some were next to a church or the
     stadium; some needed a variance and some do not have enough office space.


NO SAFETY ISSUES

NEXT MEETING SCHEDULED FOR FRIDAY, 25 AUGUST 2017 AT 7 PM.  We will try for
consistency, Friday evenings.

MEETING ADJOINED 3:09 PM

Action Items

Status Item Description Responsible Party
[ X ] Allocate $5,000 for round two of funding for Vacuum Former Finance
[ X ] Allocate $4,000 to classroom committee for purchase of two 75" TVs for the interactive classroom Finance
[ X ] Allocate $1,000 to Jewelry for cast Equipment and Supplies Finance
[ X ] Allocate $4,900 to Motor Sports Committee for the purchase of a trailer Finance