Board of Directors Meeting 20170623

This meeting will be held in Modified SRC3 format.

Time, location

20170623 19:00 Dallas Makerspace

YouTube Link

https://www.youtube.com/watch?v=5DPumKgPIQs

Prior minutes

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20170517#Minutes

Financial Statement

DMS-P%26L-2017-06-23.png

Balances as of 06/23/2017 3:30pm

Checking        $292,483.35
Savings         $ 67,531.19
Total           $360,014.54

January 2017

Income	        $67,760.89   (Dues $54,048.79)
Expenses        $49,544.57   (Rent $10,771.31)
NET             $18,216.32

February 2017

Income	        $60,451.22   (Dues $54,382.12)
Expenses        $48,198.21   (Rent $10,771.31)
NET             $12,253.01

March 2017

Income	        $68,824.27   (Dues $59,765.46)
Expenses        $35,222.03   (Rent $10,771.31)
NET             $33,602.24

April 2017

Income	        $64,059.84   (Dues $57,639.87)
Expenses        $27,600.02   (Rent $0) !?!
NET             $36,459.82

May 2017

Income	        $43,909.78   (Dues $39,771.07)
Expenses        $64,206.94   (Rent $21,622.12)
NET            -$20,297.16

June 2017 to Date

Income	        $49,767.53   (Dues $46,850.97)
Expenses        $48,294.14   (Rent $43,125.20)
NET             $ 1,473.39

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Honorarium Admin Group Changes, punted from 5/17/17 (Stan Simmons)

Problem: The group that oversees Honorarium Admin functions currently serves at the discretion of the Board of Directors, and can only be added to and removed from by BoD action.

Solution: Move the Honorarium Admin Group under the authority of the Classroom Committee. The Honorarium Admin Group will consist of the Classroom Committee Chair, the members of the BoD, Treasurer, and any members appointed by the Classroom Committee Chair. The Classroom Committee Chair may, at their sole discretion, add or remove any member of the Honorarium Admin Group.

Relevance: The Honorarium Admin Group is in reality a Special Interest Group, and as such needs to reside under a committee.

Micro-Grant Dinner Concept (Nicole Franczvai and Adam Oas)

Problem: We would like to create opportunity for members to seek micro-funding in a Detroit Soup (www.detroitsoup.org) based dinner. This will be a DMS CO-sponsored (please note it says CO we are hoping to get $ from Nation of Makers) event (seeking other contributors) August/September of this year at the Plaza center in Carrollton on a Friday night. Nicole Submitted a grant to the Nation of Makers on May 31st - she will know if they are supporting the concept with $1000k by June 17th-ish. At it's basis it's a dinner where pre-selected members talk for a specific amount of time "pitching" an idea for the audience to support (Shark-tank-like). At the end of the event the paying attendees will cast a vote on one of the presenters. The winning presenter will receive all the proceeds (after costs) to go to said project. Te audience has no "buy-in" with the idea - in this way it is different then a kickstarter. Instead they simply are financially backing the concept for the member-maker. I would love to share what I wrote on the grant with everyone if they would like. By time of this meeting the grant has been announced and we will have a better understanding of the budget and needs of the project at hand. The $1k will balance the venue and advertising. We would like to seek additional funding to lay down a catering contract. We have money in the budget to fund this - however, this is a symbolic gesture of co-sponsoring from the board/DMS to this event. Solution: If the grant is accepted please give PR $250 to begin the contract writeup for the catering for the night.

Relevance: The dinner will allow opportunity to create bonds both with corporate entities and with maker and maker-supporters.

Backup Internet Connection (Stan Simmons)

Problem: Frontier FiOS occasionally has outages (as does any ISP).

Solution: With the price that we are paying, we have no real SLA with Frontier. Other providers are available, but at our current pricing (<$400/mo) they offer much less bandwidth. Other providers can offer similar bandwidth, but at several times the price. I've found an ISP that is also a Cellular LTE reseller that can give us a failover/backup connection over 4G LTE (AT&T). OneRingNetworks offers an installation for $275 and $75/mo that will give us a fixed IP. The LTE connection would take over when the FiOS connection fails. This will let our AD and database system stay active and synchronized during FiOS outages. It is not intended to allow members to browse during those outages. Allocate $400 this month and $75/month after that for purchasing the backup internet solution.

Relevance: Keeping our systems synchronized with the cloud systems is becoming more and more important for our mission. The Calendar, RFID and Active Directory systems have become indispensible in the last year.

PolyPrinter Warranty (Axeonos)

Problem: The Warranty on 4 of the 6 PolyPrinter 229 printers Has expired and the other two expire in Dec '17.

Solution: Purchase Warranties from PolyPrinter at the special DMS Discount price of $300 per year per printer. Please allocate $300 per year for each PolyPrinter per year to cover the cost of warranties.

Relevance: The PolyPrinters need warranty work on a regular basis so that they can continue to be used for educating makers. Ed Koffman can't justify covering warranties for all of our printers now that we are as big as we are.

New Business

Roles, Authority and Responsibilities of Treasurer (David Kessinger)

Problem: This proposal is to further define the roles and responsibilities of the Treasurer.

Solution:

Treasurer is authorized to establish banking accounts only at FDIC firms or securities firms that are SPIC covered.
1. Multiple accounts shall be maintained to ensure corporate funds do not exceed insured limits. Funds may be moved between funds at the Treasurer’s discretion or as directed by the Board of Directors.
Treasurer is authorized to “open money market” accounts at securities firms for excess funds so as to maintain liquidity and higher yields.
The Treasurer, when an FDIC insured bank is found that will provide Dallas Makerspace a non-personal guaranteed credit cards or lines of credit, including cards secured by deposits, that arrangements be made to open accounts, transfer necessary funds and establish such credit lines.
When new accounts are established the Treasurer shall arrange for the orderly transfer of billing and deposits coordinating with Finance Committee, the Board of Directors, and Dallas Makerspace accounting firms.
Treasurer is authorized to invest funds not likely to be needed in next 12 months in Certificates of Deposits (CD’s) or US Treasury Bills either of which shall not exceed more than one year in durations. CD’s and Treasury Bills may be of different amounts and maturity dates ("Laddering").
Rules define specific authority related to the establishment of accounts and is not to be deemed as a limitation on the other powers inherent in the office of Treasurer

Relevance:

Dallas Makerspace has funds in excess of current insured limits and needs to limit exposure to financial risk.
Dallas Makerspace needs to limit exposure of individuals to any debts of the corporation.
Excess funds need to be earning as much return as possible without taking risks and are thus limited to CD’s at FDIC institutions, or short term US Treasury Bills.
These motions more clearly define the role of the Treasurer at Dallas Makerspace.

Relevance to our Educational mission

Protection and preservation of Dallas Makerspace monies so as to ensure its continued existence.
Elimination of individual's liability to indemnify or guarantee Dallas Makerspace liabilities
Better and more clearly define the role of the Treasurer.

Consider changes to Board Meeting Schedule and Format, punted from 5/17/17 (Brian Davis)

Problem:Board meetings are taking too long, and consideration and discussion often suffers.

Solution:Change to twice-monthly meetings, consisting of a Work Session and a Regular Session. The first meeting will be for the presentation of all new business to be voted upon at the regular session. During the regular session, formal business will be conducted, including votes, disciplinary hearings, and other matters of due consideration. At the worksession, each new agenda item for consideration, must be presented by its sponsoring member, so that the Member may answer such questions as the Board deems necessary to consider the issue. The presiding President may open each matter for comments by members wishing to be heard. After comments are closed, the presiding President shall poll the Board to determine whether each item shall be placed on the consent agenda, sent to the table, of held for hearing at the Regular session. In order to be placed on the consent agenda, the vote must be unanimous, else the item is automatically held for hearing. At the regular session, the President shall open the floor to the membership, to speak on items items held for hearing. Items deemed an emergency by the President or the presiding President, may be heard and voted at any meeting in which a quorum is present.

Modify section 2.3 of the Standing Rules to protect the rights of both parties to be heard., punted from 5/17/17 (Brian Davis)

Problem: Our process for dealing with Complaints allows various levels of secrecy, but it is the Board's desire that all proceedings of the Dallas Makerspace be transparent to the membership, and that the right to be heard by both parties should be respected.

Solution: Modify section 2.3 of the Standing rules, to wit:

Formal Complaints

The formal complaint process exists for members to request a hearing be held by the Board of Directors regarding specific actions of another member. Members are expected to discuss their complaints in a calm and polite manner. Mediation is available to resolve issues without the need of a formal complaint.
Formal complaints against another member must be submitted, in writing, to the Board of Directors or to any member of the Board of Directors.[5] The complaint must have two parts outlined at minimum, a "Complaint" part and a "Recommended Solution" part.
The Board of Directors may elect to hold a special meeting regarding the matter, or may consider it at the next Regular Board meeting.
The Board of Directors is not required to act in accordance to the grievance or complainant's "Recommended Solution" part and may devise its own remediation.
Complaints will be added to the agenda of the meeting in which the hearing is to be held. Both Parties shall be attendance at the meeting. The Board may, at its discretion, move the hearing forward to a new meeting. The agenda will reflect the name of the accuser and the accused. If either party is not present at the meeting, the Board may act in their absence.
Minutes for the meeting will not be scrubbed of identifying information.
Any disciplinary action for which one or more of the Board of Directors or officers of the corporation (acting in their role as an officer) are involved require that a written record of the action, reason(s) for the action, and acknowledgement of the accused be sent to the Board of Directors for keeping.

Committee Governance Rules (Erik Smith)

Problem: Presently, our rules on conducing committee business are vague. It is widely held by the membership that a committee meeting can be held at any time by any number of members to change the governance model or vote in a new chair.

In particular, rule 8 seems to be the basis of this:

8. By default binding committee decisions can be made by the chairperson or by majority vote of the committee members. Governance model can be changed by majority vote of the committee members.

Rule 9 specifies that generic notice of committee meetings be given, with neither time nor agenda requirements:

9. Committee meetings must be posted on the calendar and announced on the forums.

Because we require no minimum notice of such meetings, do not require that the agenda be published, nor do we have any mechanisms to regulate committee membership, such actions could be quite disruptive with little-to-no notice to the membership and/or nefarious actors. I propose that we require notification to the membership prior to significant proposed committee structure changes so that the membership is aware of proposals and has reasonable opportunity to act upon them.

Solution:Modify the standing rules section on Committees (8.1) rule 8 to read as follows:

8. By default binding committee decisions can be made by the chairperson or by majority vote of the committee members. The committee governance model or Chair can be changed by majority vote of the committee members so long as the following actions are performed:
A good-faith effort is made to notify the membership that a committee meeting is being held at (i.e. an event has been scheduled on the calendar, a message posted on the forums under the relevant subject area, and the meeting is broadcast via any other accessible and common means for committee communication)

The agenda items to be considers are included in the notice and a wiki page tagged to the committee

Both of the above are communicated a minimum of 7 days in advance of the proposed meeting

Request for Vacuum Former (Axeonos)

Problem: DMS members are requesting a vacuum former for their use. In the past, the DMS has had the use of various vacuum formers that were either "hobby" built or lent to the space for a limited period of time. This approach often prevented members from completing projects because the vacuum former would either break down or be removed by the owner after a period of time. Of major concern was that fact that it was not possible to conduct classes on a regular basis because of the "temporary" nature of it's usability in the space.

Solution: The only viable solution to this problem is to invest in a robust commercially built vacuum former. After extensive research it is being recommended that a unit that is MakerSpace friendly to the new inexperience member, is the best option. At $14,694: Total Machine + Accessories this unit is mostly automatic, has many built in safety feature, and produces a consistent quality product is far superior to a cheaper unit that requires a much higher learning curve and is not as safe. The least expensive route would require buying multiple parts from different vendors and the requirement to piece together a working vacuum former. Floor space in the warehouse, next to an electrical outlet, single phase 220, is also being requested for this machine.

Relevance: Staying in line with the mission statement of the Dallas MakerSpace, this purchase would inspire, attract and educate the current members and help attract new members. Of most importance is the fact that this machine would be universally relevant to all committees at the MakerSpace.

Request for Scanner Software Upgrade (Axeonos)

Problem: As wonderful as the NextEngine Scanner is, it is limited to exporting out only a triangulated mesh. To make it usable for editing or transforming, a multi-step conversion process, through 3rd party software is required and is not always guaranteed to succeed. Software crashes are common if the mesh is too large for the software to handle it. The ability to create editable surfaces or cross sectional spline curves is essential for creating exceptional projects in woodworking, arts and crafts as well as the fired arts and metal working. The current software does not allow this.

Solution: NextEngine ScanStudio has a software upgrade option that is shown to cost $995 on their website. It is called ScanStudio CAD Tools. ScanStudio CAD TOOLS is for designers who want to create mechanical CAD models from scan data. Research and Manufacturing users will also find CAD TOOLS powerful geometry analysis tools very useful. Because it's simple to operate, CAD TOOLS is well-suited for intermittent users, who don't want to take time to relearn complex commands for each project. CAD TOOLS is based on the same state-of-the-art surfacing technology as Geomagic Design X, a $20,000 high performance Engineering Software package that is the most advanced scan-to- CAD tool available. ScanStudio CAD TOOLS adds powerful tools to convert your 3D Scan data into a CAD model. While ScanStudio creates mesh models, CAD TOOLS adds features to automatically transform your triangular mesh surfaces into NURBS surfaces. CAD systems use NURBS (Non-uniform Rational B Splines) to define shapes because they can be para-metrically manipulated.

Relevance: This would greatly streamline the "Scan to Create" workflow. It would inspire the new member who, with limited knowledge and experience, be able to create wonderful art or functional tools. This software upgrade would support the mission statement of the Dallas MakerSpace and be universally relevant to all committees at the MakerSpace.

A Proposal for a Motor Sports Committee (Chuck Graf)

Problem: Presently we are participating in motor sports events but there is no Committee to support this effort.

Solution: We propose the creation of a Motor Sports Committee. The educational goals of this committee are to provide courses in, and an educational environment for, the use of tools and techniques in the creation, modification and operation of all forms of motor sports machinery, including race cars, motorcycles, boats, airplanes, hovercraft, etc.

This is to be a shared space committee, encouraging the integration of tools, space, and expertise from the Creative Arts Committee (design and execution of graphics for vehicles, tee shirts, etc.), Machine Shop (manufacture and repair of machinery), Metal Shop (fabrication of metal parts and assemblies), Electronics Committee (vehicle electronics, data acquisition, etc.), Amateur Radio SIG (communications and telemetry, etc.), Automotive Committee (tools and equipment, etc.), 3D Printing Committee (plastic parts production and design), Laser Committee (who knows what, etc.), Wood Shop (boat fabrication, propeller manufacture, automotive restoration wooden parts, etc.), Motorcycle SIG (motorcycle electronics and mechanics, race bike technology, etc.), and probably others.

The only space requirements would be for maybe a shelf somewhere for temporary storage of equipment, temporary parking space for the LeMons car, and off site storage for the vehicles.

The Proposed Operating Budget until the next race (in November) would be as follows:

$100.00 Replace Differential
$150.00 Replace Differential Mounting Bushings
$385.00 1/2 the cost of tires + balance (We get two races out of a set of tires)
$180.00 Brake pads + fluid
$45.00 Paint supplies
$46.00 Motor oil & filter
$100.00 Graphics
$30.00 Differential oil
$300.00 Fuel gauge
$200.00 Contingency
$1,536.00 Total

A future project would be the repair and fitting-out of the Space Bus to provide off-site support to motor sports events, ham radio field days, black smithing demonstrations, etc. Other possible projects include a development of a hover bike, an electric hydroplane, and several other projects.

Relevance: Provide training and facilities in motor sports technology, unavailable anywhere else, outside of a university environment.

Electrical Upgrades (Stan Simmons)

Problem: We have an Induction Furnace but no way to power it; we have two drop cord "magic spheres" for Wood Shop that need to be wired; we need another 208 volt outlet in Wood Shop so that we can plug in the band saw and the big lathe at the same time; the back area of the Metal Shop is dark because two light fixtures are missing.

Solution: We gave the following instructions to the Electrical Contractor:

1. Install two new 4-bulb light fixtures in the Metal Shop, located as shown on the attached Drawing E-1. Fixtures are to be generally similar to the other fixtures in the Shop, but with LED bulbs. 120 volt service, wired to the same circuit as the adjacent fixtures.

2. Install one new outlet in the Metal Shop for the induction furnace. The same outlet can be used for powder coating. This shall be 50 Amp, three phase, 208 volt, with a neutral. Outlet shall be standard type NEMA 18-50R, 30” AFF, located as shown on the attached Drawing E-1.

3. Install one new 208 volt 30 Amp outlet in the Wood Shop, as shown on the attached Drawing E-1, for the large wood lathe. Match existing outlet type, on same circuit. Align with existing outlets.

4. Install two new duplex 120 volt outlets on one new circuit just above the ceiling in the Wood Shop for two new "magic spheres". Locate as shown on Drawing E-1.

5. Provide marked-up drawings showing as-built conditions at the conclusion of the project.

Total Proposed Cost: $ 3,750

Relevance:

Additional lighting in the Welding Area resolves a safety issue.
Training in forge work and black smithing is presently limited to outdoors at scheduled times. The induction furnace will allow indoor forge work and training at any time.
The big lathe and the band saw can now be safely operated at the same time, without having to swap out the plugs.
Portable power in the Wood Shop can be used for the PA system during training, and for other portable tools.

Workshop Stools (Logistics Committee)

Problem: Many of the stools at the makerspace are either broken or missing. This limits basic functionality of work spaces.

Solution: Allocate $900 to the logistics committee to purchase 12 stools for the workshop. Here (https://www.uline.com/Product/Detail/H-4828/Stools/Shop-Stool-with-Backrest-Metal-with-Adjustable-Legs) is an example of the kind of stool though it might be sourced from a different supplier and a slightly different model to get the best value. This is the result of the logistics committee meeting on June 20th.

Relevance: Keeping work spaces ready to use and clean are basics that need to be taken care of so higher level learning and collaboration can take place.

Task Chairs (Logistics Committee)

Problem: Many of the task chairs at the makerspace are either broken or soiled. This limits basic functionality of work spaces.

Solution: Allocate $10,000 to the logistics committee to purchase 30 task chairs for use in the common room and conference room. Here (http://store.hermanmiller.com/Products/Caper-Multipurpose-Chair) is the chair, red plastic, black frame, carpet and hard floor caster, no armrests, and plastic seat bottom. They will be sourced from a local vendor that offers the best value. This is the result of the logistics committee meeting on June 20th.

Relevance: Keeping work spaces ready to use and clean are basics that need to be taken care of so higher level learning and collaboration can take place.

Official Request for Amnesty (Mark Havens)

Problem: Prior matter with this member needs resolution.
Solution: Officially pardon Mark Havens, while also restricting any internet searchable public records that may indicate convictions of wrongdoing. In the alternative, adopt appropriate resolution.

Attorney Fees (Robert Davidson)

Problem: We have expended our retainer with the DMS attorney.

Solution: Authorize $5,000 to replenish the retainer for legal services.

Relevance: With the increased legal threats from a member and active services such as constant legal demand letters for members private information, I believe that we must continue to have an attorney on retainer for issues that are active and come up in the future to protect the organization.

Official request concerning prior board action (Walter Anderson)

Problem: In the March 19th board meeting the board abused their authority and permanently blocked me from Talk based upon a complaint where I took a public discussion private and told the member that I was "tired of their bitching" and would no longer discuss the subject. This statement was deemed sufficient, in and of itself, to permanently block me from Talk. I appreciate that the current board chose to 'pardon' me in their first session; however, pardon still means I did something wrong. Which I did not. This was yet another example of the board abusing its authority when dealing with discipline issues. Fortunately, unlike past examples, I ensured that the abuse was documented. Below is Luke's response when I asked what specifically the charges were (I had forgotten the IM exchange with BKNAPP):

   The complaint included the attached PDF.

   Luke

   On Mar 16, 2017 8:01 AM, "Walter Anderson" <[email protected]> wrote:

   Was there anything specific included in the complaint?  I certainly have
   exchanged no private messages with Mr. Knapp.

   On 03/15/2017 10:57 PM, Luke Olson wrote:
   > Hello Walter,
   >
   > Correction, the complaint originated from Bradley Knapp. Mea culpa.
   >
   > Luke
   >
   > On Wed, Mar 15, 2017 at 7:47 PM, Luke Olson
   > <[email protected]
   > <mailto:[email protected]>> wrote:
   >
   >     Hello Walter,
   >
   >     A member his filed a complaint regarding your behavior on Talk
   >     (Cindy), specifically private messages. It will be discussed at the
   >     next board meeting on Sunday March 19th. You're welcome to attend to
   >     share your side of things or if you'd prefer to prepare something in
   >     writing you're welcome to do that. Let me know if you have any
   >     questions.
   >
   >     Luke
   >
   >

The actual IM exchange referenced above was included in the minutes for the March board meeting at my insistence. This board now has ALL of the relevant information for which the original judgment was rendered. It should also be noted that the above IM was initiated by me when the person in question chose to make a threat of physical violence on the public Talk forums. A threat that was included in a counter complaint of mine AFTER receiving the above notice. It should be noted that this threat was deemed only worthy of a warning by the previous board... That threat is also documented in the March meeting minutes, again at my insistence.

Solution: Exculpate the original decision.

Official and Public statement by the board (Walter Anderson)

Problem: I recently received a refusal from the Boards attorney to provide copies of emails and other electronic communications by board members concerning my blocking. The statement from the attorney was that such electronic records are NOT part of the corporate books and records. This is clearly a naive reading of the statute and yet another example of intentionally preventing members from having access to the corporate records needed to determmine malfesance on the part of the board.

   TEXAS BUSINESS ORGANIZATIONS CODE
   TITLE 2. CORPORATIONS
   CHAPTER 22. NONPROFIT CORPORATIONS
   Sec. 22.351.  MEMBER'S RIGHT TO INSPECT BOOKS AND RECORDS.  
   A member of a corporation, on written demand stating the purpose of the demand, is entitled to examine and copy at the member's expense, 
   in person or by agent, accountant, or attorney, at any reasonable time and for a proper purpose, the books and records of the corporation 
   relevant to that purpose.

Solution: Confirm or deny in a public record that the current board believes that its electronic communication concerning DMS business is personal and not part of the corporate records.

Remove Family Membership Add-on from Membership Dues structure (Zach Metzinger)

Problem: Controversy abounds over how a "family member" is defined.

Solution: Remove the "Family Memebership Add-on" option from the Membership Dues. No new add-ons will be allowed after this rule change is implemented (i.e. existing add-ons are grandfathered until they are canceled or the primary membership lapses). All members will either pay the "Monthly Membership" or "Starving Hacker" rate. The yearly pre-pay price will be unaffected.

Prepayment of last 3 months of lease (Kris Anderson)

Problem:Rent has been late the last 3 months

Solution: Paid rent up to August through the current lease as a show of good faith

Minutes

DALLAS MAKERSPACE BOARD OF DIRECTOR'S MEETING : Friday, June 23, 2017

MEETING CALLED TO ORDER 7:05 PM

====
IN ATTENDANCE

- Robert Davidson
- David Kessinger
- Kris Anderson
- Brian Davis
- Alex Rhodes

====
PRIOR MINUTES PASSED WITH NO OBJECTION

There was a request last month to add the names to the complaints against
Brandon Green - do this next time.

====
REVIEW TREASURER'S REPORT

David said we get about 2000 per month in cash and other payments (other than
dues.)

====
CONSENT AGENDA - UNANIMOUS CONSENT

No items passed by unanimous consent.

====
NEW BUSINESS

5.1 Roles, Authority and Responsibilities of Treasurer (David Kessinger)
- AS WRITTEN:
"1. Treasurer is authorized to establish banking accounts only
at FDIC firms or securities firms that are SPIC covered.
1. Multiple accounts shall be maintained to ensure
corporate funds do not exceed insured limits. Funds may be
moved between funds at the Treasurer’s discretion or as
directed by the Board of Directors.
2. Treasurer is authorized to “open money market” accounts at
securities firms for excess funds so as to maintain liquidity and
higher yields.
3. The Treasurer, when an FDIC insured bank is found that will provide
Dallas Makerspace a non-personal guaranteed credit cards or lines
of credit, including cards secured by deposits, that arrangements
be made to open accounts, transfer necessary funds and establish
such credit lines.
4. When new accounts are established the Treasurer shall arrange for
the orderly transfer of billing and deposits coordinating with
Finance Committee, the Board of Directors, and Dallas Makerspace
accounting firms.
5. Treasurer is authorized to invest funds not likely to be needed in
next 12 months in Certificates of Deposits (CD’s) or US Treasury
Bills either of which shall not exceed more than one year in
durations. CD’s and Treasury Bills may be of different amounts and
maturity dates ("Laddering").
6. Rules define specific authority related to the establishment of
accounts and is not to be deemed as a limitation on the other
powers inherent in the office of Treasurer"
- DISCUSSION
- David: Give the Treasurer express permission to do duties. We would like
to split deposits below the FDIC limit.
- Robert: We know we are over the limit. Managing multiple accounts is
difficult. I do not want money market accounts. We will meet with
Chase about securing credit cards. Investing of funds should be board
approved.
- Alex: Someone who can modify the books should not be allowed to open
accounts because they can hide money that way.
- Brian: We need someone to manage the accounts. It is currently in the
board's hands and we are not doing a good job at it. Right now, we are
comingling everything and we are not drawing any interest.
- Robert: Chase will meet with us on Thursday at 12 PM to talk about this.
- Steve Blanchard: We want separation between spending money and
accounting.
- Cairenn Day: I echo Steve. We should try to get some interest.
- Dwight Spencer: Allied Bank has some of the best interest rates.
- MOTION: Table pending the meeting with Chase
- Proposed: Robert
- Seconded: Brian
- Unanimously tabled.

5.2 Consider changes to Board Meeting Schedule and Format, punted from 5/17/17
(Brian Davis)
- AS WRITTEN: "Change to twice-monthly meetings, consisting of a Work Session
and a Regular Session. The first meeting will be for the presentation of
all new business to be voted upon at the regular session. During the
regular session, formal business will be conducted, including votes,
disciplinary hearings, and other matters of due consideration. At the
worksession, each new agenda item for consideration, must be presented
by its sponsoring member, so that the Member may answer such questions as
the Board deems necessary to consider the issue. The presiding President
may open each matter for comments by members wishing to be heard. After
comments are closed, the presiding President shall poll the Board to
determine whether each item shall be placed on the consent agenda, sent to
the table, of held for hearing at the Regular session. In order to be
placed on the consent agenda, the vote must be unanimous, else the item is
automatically held for hearing. At the regular session, the President shall
open the floor to the membership, to speak on items items held for hearing.
Items deemed an emergency by the President or the presiding President, may
be heard and voted at any meeting in which a quorum is present."
- DISCUSSION
- Brian: We are not receiving much interest in meeting 2 times a month.
- Paul Wilson: The discussions on the Talk forum have been helpful.
- MOTION: Table
- Proposed: Brian
- Seconded: somebody
- Unanimously tabled.

5.3 Modify section 2.3 of the Standing Rules to protect the rights of both
parties to be heard., punted from 5/17/17 (Brian Davis)
- AS WRITTEN: "Modify section 2.3 of the Standing rules, to wit:

Formal Complaints

1. The formal complaint process exists for members to request
a hearing be held by the Board of Directors regarding specific
actions of another member. Members are expected to discuss
their complaints in a calm and polite manner. Mediation is
available to resolve issues without the need of a formal
complaint.
2. Formal complaints against another member must be submitted,
in writing, to the Board of Directors or to any member of the
Board of Directors.[5] The complaint must have two parts
outlined at minimum, a "Complaint" part and a "Recommended
Solution" part.
3. The Board of Directors may elect to hold a special meeting
regarding the matter, or may consider it at the next Regular
Board meeting.
4. The Board of Directors is not required to act in accordance
to the grievance or complainant's "Recommended Solution" part
and may devise its own remediation.
5. Complaints will be added to the agenda of the meeting in
which the hearing is to be held. Both Parties shall be
attendance at the meeting. The Board may, at its discretion,
move the hearing forward to a new meeting. The agenda will
reflect the name of the accuser and the accused. If either
party is not present at the meeting, the Board may act in
their absence.
6. Minutes for the meeting will not be scrubbed of identifying
information.
7. Any disciplinary action for which one or more of the Board
of Directors or officers of the corporation (acting in their
role as an officer) are involved require that a written record
of the action, reason(s) for the action, and acknowledgement
of the accused be sent to the Board of Directors for keeping."
- DISCUSSION
- Brian: There are complaints that the procedure is not good.
- Alex: In the past, the agenda item was intentionally vague to allow
people to work it out. We need a different process instead of going to
the board.
- David: Behavior, both in and out of bounds, is important. We do not want
a culture of fear.
- Alex: Coming to the board should not be the process, but we do not have
that. This proposal is not the way to do it.
- Robert: In the past, we have had personal attacks which should not be on
the agenda.
- Kris: Women do not feel comfortable coming to the board for sexual
harassment issues.
- Brian: This proposal does not change the process, but how we handle
complaints. If it is not open, there is a possibility of abuse.
- Kris: I am concerned about people afraid to come forward.
- Brian: If we hide one person, we should hide both. Openness is always
best.
- Kris: There is a reason rape victim's names are not published.
- Robert: How about an anonymous tip line?
- Brian: I am not against that, but when a matter becomes official, it
should be open.
- Robert: Feels there is mistrust in the board. This is the reason for
anonymity.
- David: A hidden process opens it up for sniper attacks. Openness allows
witnesses on both sides to come forward. Who investigates the tips?
Will there be bias? It has to be a formal complaint to get action.
- Brian: This is an imperfect world. We are not set up to be a court.
- Frank Lima: Supports the proposal. Suggests a modification to allow
unanimous vote of the board to recuse the name.
- Cairenn Day: Shares some of Kris' concerns.
- Dan Gallagher: The Sixth Amendment gives us the right to face our
accuser.
- Alex: Disputes should not be everybody's business. This is moving in the
wrong direction.
- Steve Blanchard: Perhaps have another body to decide what happens and
recommend action to the board?
- Merissa Green: We should try a committee again to take this away from the
board.
- Brian: I trained my daughters to handle such incidents. The issue is how
we should handle this.
- Merissa Green: Some may not feel comfortable filing a complaint.
- Axie: Not just women are sexually harassed. The issue needs more time
for discussion.
- Robert: Has any company published records of harassment?
- David: I am against redacting information. If innocent, there is a
public record. We need a firm date to decide.
- Nick Silva: Split sexual and other cases.
- Alex: Reads the current harassment policy aloud.
- Kris: Asks Merissa to submit a proposal in 30 to 60 days.
- Robert: I get lots of complaints which do not need to show up on the
agenda.
- Brian: This does not affect things which do not make the agenda. I do
not want to delegate the power to remove membership rights. Once it
reaches the point of board action, it should be open.
- Kris: I can stand behind this if there is a review process.
- Brian: I am in favor of a screening process to keep it off the board radar.
- Kris: We should wait for Merissa's input.
- MOTION: "We ask Merissa Green to take this on. 30 days. A board advisory
group."
- Proposed: Kris
- Seconded: Robert
- Unanimous to punt for now.

5.4 Committee Governance Rules (Erik Smith)
- AS WRITTEN: "Modify the standing rules section on Committees (8.1) rule 8
to read as follows:

8. By default binding committee decisions can be made by the
chairperson or by majority vote of the committee members. The
committee governance model or Chair can be changed by majority vote of
the committee members so long as the following actions are performed:
1. A good-faith effort is made to notify the membership that a
committee meeting is being held at (i.e. an event has been
scheduled on the calendar, a message posted on the forums
under the relevant subject area, and the meeting is broadcast
via any other accessible and common means for committee
communication)
2. The agenda items to be considers are included in the notice
and a wiki page tagged to the committee
3. Both of the above are communicated a minimum of 7 days in
advance of the proposed meeting"
- DISCUSSION
- Brian: Seven days in advance is a long time for most committee business.
- David: A chair or a committee can make a binding decision. The chair
can act without a meeting, even "we are not having meetings."
- Kris: Communications is a problem. Agenda items should be announced 7
days in advance. We should have enough time to consider decisions. 7
days may not be a perfect number.
- Brian: It should not be a blanket 7 days. Changes in governance
requires 7 days; routine business does not.
- Kris: Meetings should be on the calendar.
- Chuck Graf: We already have a requirement of one meeting a month. I
don't see a point in this.
- Brian: The rules say the board appoints chairs; our tradition is to
ratify.
- Ken Purcell: Currently, chairs do what they want to do. Monthly meetings
are not happening.
- Kris: Not sure we need to do this now, but address it with bylaws changes.
- Nick Silva: A danger is what constitutes a committee member.
- Cairenn Day: Committees are where members show up and get active. Chairs
should call meetings even if no one shows up.
- Kris: We have heard complaints that people show up for the first time to
vote and with proxies.
- Stan Simmons: The Science committee tried to change their voting rules;
the response is to change committee rules to counter.
- Robert: This is a people issue, not a committee issue.
- Brian: The problem is with a chair not recruiting, but trying to do
everything and burning out. Rules do not mean a thing.
- Alex: We need to re-examine what a committee member is.
- Pearce Dunlap: It does no good to remove a chair if there is nobody to replace him.
- MOTION: AS WRITTEN
- Proposed: Kris
- Seconded: none
- Motion dies due to lack of a second.

5.5 Request for Vacuum Former (Axeonos)
- AS WRITTEN: "The only viable solution to this problem is to invest in a
robust commercially built vacuum former. After extensive research it is
being recommended that a unit that is MakerSpace friendly to the new
inexperience member, is the best option. At $14,694: Total Machine +
Accessories this unit is mostly automatic, has many built in safety
feature, and produces a consistent quality product is far superior to a
cheaper unit that requires a much higher learning curve and is not as safe.
The least expensive route would require buying multiple parts from
different vendors and the requirement to piece together a working vacuum
former. Floor space in the warehouse, next to an electrical outlet, single
phase 220, is also being requested for this machine."
- DISCUSSION
- Mitch Cerroni: We want a more professional vacuum former. It is a useful
tool for cosplay, making parts for VECTOR, car parts.
- Axeonos Robertson: 3D Fab would like to champion it. Nobody there
previously. The less expensive one does not come with a vacuum.
- Alex: What is the overall footprint?
- Axeonos Robertson: It must go in the Workshop. It needs 220 electrical
and an air drop.
- David: Do we have 220 single phase at all? Can it run on what we have?
- Mitch Cerroni: It is a quartz heater and may not be critical.
- David: We could allocate a 3D Fab Annex. Anything over $5000 must be
allocated over several months.
- Alex: What about training?
- Answer: It is not a dangerous machine. Namely teach how to make the mold.
- Brian: How big is the footprint?
- Mitch Cerroni: 19" x 17" forming size. 29" by 44" by 58" overall
dimensions.
- Robert: How do we handle consumables?
- Answer: Classes have some materials. Users bring their own.
- Alex: Is there a safety mechanism?
- Answer: The feeling is that there is a safety interlock.
- Frank Lima: PolyPrinter has a script to put holes in parts to make molds.
- Pearce Dunlap: We can have standard blanks for classes.
- Frank Lima: There are thermoplastics and thermosets. The former should
be safe and the latter does nothing.
- Paul Wilson: VECTOR will use it and will teach classes. Get the good
one.
- David: Does the quoted price include air freight?
- Answer: We'll find out.
- Steve Blanchard: What about maintenance?
- Answer: The web site lists a 608 area code. This may be the U.S.
location for parts.
- MOTION: "Allocate $5000 now under the condition that 3D Fab puts the
PolyPrinter class on Moodle and starts on the FormLabs class next month.
Alex promises the CNC class in 60 days."
- Proposed: Alex
- Seconded: Robert
- Motion passed unanimously.

5.6 Request for Scanner Software Upgrade (Axeonos)
- AS WRITTEN: "NextEngine ScanStudio has a software upgrade option that is
shown to cost $995 on their website. It is called ScanStudio CAD Tools.
ScanStudio CAD TOOLS is for designers who want to create mechanical CAD
models from scan data. Research and Manufacturing users will also find CAD
TOOLS powerful geometry analysis tools very useful. Because it's simple to
operate, CAD TOOLS is well-suited for intermittent users, who don't want to
take time to relearn complex commands for each project. CAD TOOLS is based
on the same state-of-the-art surfacing technology as Geomagic Design X, a
$20,000 high performance Engineering Software package that is the most
advanced scan-to- CAD tool available. ScanStudio CAD TOOLS adds powerful
tools to convert your 3D Scan data into a CAD model. While ScanStudio
creates mesh models, CAD TOOLS adds features to automatically transform
your triangular mesh surfaces into NURBS surfaces. CAD systems use NURBS
(Non-uniform Rational B Splines) to define shapes because they can be
para-metrically manipulated."
- DISCUSSION
- Axeonos: This was written for Kee Fedak.
- David: Is this for one year or permanent?
- Answer: Permanent.
- Nick Silva: This is workflow to move between the scanner and CAD.
- Bill Gee: This is the missing link to allow us to clone parts in plastic,
wood and metal.
- MOTION: AS WRITTEN
- Proposed: somebody
- Seconded: somebody
- Motion passed unanimously.

8:38 RECESS
8:50 BACK IN SESSION

5.7 A Proposal for a Motor Sports Committee (Chuck Graf)
- AS WRITTEN: "We propose the creation of a Motor Sports Committee. The
educational goals of this committee are to provide courses in, and an
educational environment for, the use of tools and techniques in the
creation, modification and operation of all forms of motor sports
machinery, including race cars, motorcycles, boats, airplanes,
hovercraft, etc.

This is to be a shared space committee, encouraging the integration of
tools, space, and expertise from the Creative Arts Committee (design and
execution of graphics for vehicles, tee shirts, etc.), Machine Shop
(manufacture and repair of machinery), Metal Shop (fabrication of metal
parts and assemblies), Electronics Committee (vehicle electronics, data
acquisition, etc.), Amateur Radio SIG (communications and telemetry, etc.),
Automotive Committee (tools and equipment, etc.), 3D Printing Committee
(plastic parts production and design), Laser Committee (who knows what,
etc.), Wood Shop (boat fabrication, propeller manufacture, automotive
restoration wooden parts, etc.), Motorcycle SIG (motorcycle electronics and
mechanics, race bike technology, etc.), and probably others.

The only space requirements would be for maybe a shelf somewhere for
temporary storage of equipment, temporary parking space for the LeMons car,
and off site storage for the vehicles.

The Proposed Operating Budget until the next race (in November) would be as
follows:

$100.00 Replace Differential
$150.00 Replace Differential Mounting Bushings
$385.00 1/2 the cost of tires + balance (We get two races out of a set of tires)
$180.00 Brake pads + fluid
$45.00 Paint supplies
$46.00 Motor oil & filter
$100.00 Graphics
$30.00 Differential oil
$300.00 Fuel gauge
$200.00 Contingency

$1,536.00 Total

A future project would be the repair and fitting-out of the Space Bus to
provide off-site support to motor sports events, ham radio field days,
black smithing demonstrations, etc. Other possible projects include a
development of a hover bike, an electric hydroplane, and several other
projects."
- DISCUSSION
- Robert: Put the Space Bus under this committee from PR; there is a net
positive of funds. Up the fundng to $3000.
- Brian: Why not a SIG under Automotive?
- Chuck Graf: We are not getting any funding from Automotive and are not
teaching classes on oil changes, etc.
- Brian: I want to avoid creating another committee unless we need to.
- Alex: How do members get to drive?
- Chuck Graf: We have a bare-bones description of the requirements to
drive.
- Alex: How does a rookie get involved?
- Chuck Graf: There are other events, or we can put in a passenger seat, or
get another car.
- Brian: We need a path to participation.
- Kris: I found them very welcoming. Having work night on Thursdays is
good.
- David: Track days to let others try driving. A separate committee is
easier to keep track of money.
- Robert: Concurs.
- discussion about accounting -
- Kris: Race day insurance: how much to cover DMS for liability?
- Chuck Graf: The title has been transferred. We will address insurance
separately.
- Brett Cotton: We have talked about the path to driving. There are other
tracks. Objective qualifications for drivers. The biggest issue is
cycling people through.
- Mitch Cerroni: I have a racing simulator.
- Stan Simmons: Tom Tansey is happy to support.
- MOTION: "Create a committee headed by Chuck Graf with a starting budget of
$3000 and taking ownership of the Space Bus."
- Proposed: Robert
- Seconded: Kris
- Motion passed unanimously.

5.8 Electrical Upgrades (Stan Simmons)
- AS WRITTEN: "We gave the following instructions to the Electrical
Contractor:

1. Install two new 4-bulb light fixtures in the Metal Shop, located
as shown on the attached Drawing E-1. Fixtures are to be generally
similar to the other fixtures in the Shop, but with LED bulbs. 120
volt service, wired to the same circuit as the adjacent fixtures.
2. Install one new outlet in the Metal Shop for the induction furnace.
The same outlet can be used for powder coating. This shall be 50 Amp,
three phase, 208 volt, with a neutral. Outlet shall be standard type
NEMA 18-50R, 30” AFF, located as shown on the attached Drawing E-1.
3. Install one new 208 volt 30 Amp outlet in the Wood Shop, as shown
on the attached Drawing E-1, for the large wood lathe. Match existing
outlet type, on same circuit. Align with existing outlets.
4. Install two new duplex 120 volt outlets on one new circuit just
above the ceiling in the Wood Shop for two new "magic spheres".
Locate as shown on Drawing E-1.
5. Provide marked-up drawings showing as-built conditions at the
conclusion of the project.

Total Proposed Cost: $ 3,750"
- DISCUSSION
- Brian: Woodshop circuit (wall 208) already has lots of load.
- Chuck Graf: Add a new circuit.
- Robert: Has anyone validated how much the induction furnace draws?
- Answer: 1500 watts.
- Paul Wilson: Will this include a power drop for the vacuum former?
- Chuck Graf: We'll try to roll it in.
- Cairenn Day: Roboreel near Jewelry?
- Dan Gallagher: It is already in the works.
- MOTION: "Allocation not to exceed $4250 to Infrastructure Committee to
cover electrical upgrades."
- Proposed: Brian
- Seconded: David
- Motion passed unanimously.

5.9 Workshop Stools (Logistics Committee)
- AS WRITTEN: "Allocate $900 to the logistics committee to purchase 12 stools
for the workshop. Here

(https://www.uline.com/Product/Detail/H-4828/Stools/Shop-Stool-with-Backrest-Metal-with-Adjustable-Legs)

is an example of the kind of stool though it might be sourced from a
different supplier and a slightly different model to get the best value.
This is the result of the logistics committee meeting on June 20th."
- DISCUSSION
- Alex: Googled and found for $700.
- MOTION: "Allocate $700 to Logistics Committee to purchase stools."
- Proposed: Brian
- Seconded: David
- Motion passed unanimously.

5.10 Task Chairs (Logistics Committee)
- AS WRITTEN: "Allocate $10,000 to the logistics committee to purchase 30
task chairs for use in the common room and conference room. Here

(http://store.hermanmiller.com/Products/Caper-Multipurpose-Chair)

is the chair, red plastic, black frame, carpet and hard floor caster, no
armrests, and plastic seat bottom. They will be sourced from a local vendor
that offers the best value. This is the result of the logistics committee
meeting on June 20th."
- DISCUSSION
- Alex: I was quoted $318.25 each.
- Frank Lima: Have we talked to one or more vendors?
- Alex: Two vendors.
- Pearce Dunlap: Dani said that this is a good price for us.
- Steve Blanchard: Surprisingly, I am for this as long as it is not
"whorehouse red."
- Mitch: What happens to the existing chairs?
- Dan Gallagher: We sell them for $5 each or in an online auction and
donate what is left.
- Axeonos: What is the weight limit?
- Alex: 300 pounds.
- Frank Lima: How about other areas?
- Alex: They will be addressed later.
- Cairenn Day: We do not need to replace all of the chairs right now.
- Kris: The board had charged Richard Box to look into this. Luke Olson
stepped in with his proposal. What is the committee's feeling about
this?
- Dan Gallagher: The committee looked at the alternatives offered.
- Kris: How does Richard feel about this?
- Dan Gallagher: Richard was not there.
- David: It was well discussed. I like selling the old chairs so that we
do not fill the dumpster.
- Dan Gallagher: The committee discussed and voted on this.
- Kris: Thank you, Richard and Luke. I am not a chair proponent. We need
to focus on tools and education. $10,000 is our rent for a month.
- Brian: I am lukewarm about this, but am impressed by the process. "Red
is going to fit in like a turd in a punch bowl." It is a lot of money,
but it is an investment. I don't want to hear about chairs for awhile.
- Paul Wilson: This is our Harbor Freight to Festool moment.
- Pearce Dunlap: We bought cheap chairs before and they did not work out.
- Chuck Baber: I am not necessarily a proponent. This is a lot of money
for chairs. The current chairs are Herman Miller too. The biggest
complaint is that they are dirty and smelly. I propose a professional
cleaner to clean them and discard the bad ones.
- Dwight Spencer: The chairs out there are scary as hell during tours.
- Brian: They are expensive, but a large proportion of the membership is
in favor.
- Kris: It is a matter of priorities.
- Axeonos: The old chairs are up for auction or sold. What about the black
chairs previously bought to try?
- Alex and Dan: Reallocate them to classrooms or other areas. We will
discuss them at the next meeting.
- Ken Purcell: I had to get stitches once because of a screw in a current
armrest.
- Chuck Baber: Has anyone used these chairs?
- Answer: Frank Lima and Brian
- MOTION: "Allocate $9600 to Logistics committee to buy chairs."
- Proposed: Alex
- Seconded: Robert
- 4 in favor, Kris opposed, motion passed.

5.11 Official Request for Amnesty (Mark Havens)
- AS WRITTEN: "Officially pardon Mark Havens, while also restricting any
internet searchable public records that may indicate convictions of
wrongdoing. In the alternative, adopt appropriate resolution."
- DISCUSSION
- Kris: I appreciate Mark removing the other names from the list.
- Brian: I do not want to see anyone lose their membership, particularly
someone with your track record. We do not want to retry this case; I am
not sure how to go with this.
- David: The level of punishment was "out of whack." It was excessive.
- Robert: Personal attacks against another member are not warranted.
- Kris: It is difficult to make a ruling. I was not there. I do not feel
I have the ability to rule on it.
- Mark Havens: There is something to be said about due process. I did not
get due process.
- Brian: This board is looking at bans as the last resort. Due process is
important going forward.
- Kris: If anyone is giving you feelings of not wanting you to be here,
file a complaint.
- Chuck Baber: Every single transgression was dredged up and used against
him. Some wanted to permanently ban him. We can do nothing about it
except to make sure it does not happen again.
- Ken Purcell: At the time, there was no record. There was nothing to go
by except to go back into the past.
- Bill Gee: Ken, what you said really bothers me. He should be judged only
on the complaint and not things in the past.
- Pearce Dunlap: Mark was antagonizing board members. It was hard to be
impartial.
- Brian: You are charged with this offense; that is the only thing
considered.
- Frank Lima: It is a cop out to not question the previous actions of the
board. Every change of the rules is a question of previous action.
Inaction is an action.
- Kris: We do not have the information to try this fairly.
- Brian: We are not retrying the facts.
- Mark Havens: Circumstances did not warrant expulsion under the bylaws.
- Frank Lima: Mark is saying the trial process was not correctly applied.
- Kris: This opens the door for every board to be questioned. I hate what
happened, but cannot do anything about it now.
- Chuck Baber: The President of the United States pardons a damn turkey
every year. Pardoning a member for past transgressions is not
questioning a prior board.
- MOTION: "Punt"
- Proposed: Kris
- Seconded: Brian
- 3 against, Kris and Brian for. Motion to punt fails.
- MOTION: "Dismiss"
- Proposed: Alex
- Seconded: Robert
- 3 in favor, Kris opposed and Brian abstained. Agenda item is dismissed.

5.12 Attorney Fees (Robert Davidson)
- AS WRITTEN: "Authorize $5,000 to replenish the retainer for legal
services."
- DISCUSSION
- David: Three board members should concur before anything goes to the
lawyer.
- Brian: Under Texas law, that is not true.
- Alex: Why $5000?
- Robert: Depends on how busy he gets.
- several people: We can allocate more later.
- Kris: I would like to do the allocation so we know where we are.
- Robert: How do we handle funding?
- Alex: In the past, it went to the Finance Committee.
- Ken Purcell: How much is left now?
- Robert: It's gone.
- Steve Blanchard: How much was allocated before and where did it go?
- Cairenn Day: Does he have a specialty in 501(C)3?
- David: His practice is not limited to non-profits, but he has
experience.
- MOTION: AS WRITTEN
- Proposed: Brian
- Seconded: Kris
- Motion passed unanimously.

10:14 RECESS
10:20 BACK IN SESSION

5.13 Official request concerning prior board action (Walter Anderson)
- AS WRITTEN: "Exculpate the original decision."
- DISCUSSION
- David: Legally, there is a difference between a pardon and clemency. The
pardon already negated the action.
- MOTION: Dismiss
- Proposed: David
- Seconded: Brian
- Agenda item dismissed unanimously.

5.14 Official and Public statement by the board (Walter Anderson)
- AS WRITTEN: "Confirm or deny in a public record that the current board
believes that its electronic communication concerning DMS business is
personal and not part of the corporate records."
- DISCUSSION
- Brian: The board has already answered via our attorney.
- David: We are relying on the advice of legal counsel.
- MOTION: To deny
- Proposed: somebody
- Seconded: somebody
- Unanimous to deny.

5.15 Remove Family Membership Add-on from Membership Dues structure (Zach Metzinger)
- AS WRITTEN: "Remove the 'Family Memebership Add-on' option from the
Membership Dues. No new add-ons will be allowed after this rule change is
implemented (i.e. existing add-ons are grandfathered until they are
canceled or the primary membership lapses). All members will either pay the
'Monthly Membership' or 'Starving Hacker' rate. The yearly pre-pay price
will be unaffected."
- DISCUSSION
- Alex: I am against. There is a lot more to it than money. There is also
impact on infrastructure.
- David: Since Nov 8, the percentage of add-ons have been declining, from
28% to 13.8%.
- Brian: This issue was someone abusing the add-on rate. What is the
purpose of giving a discount?
- Robert: My roommate and I absolutely do not qualify.
- Alex: Leave it "household" and keep it simple.
- Kris: There are people angaged and not at the same address. Do we really
want to define what family is?
- Dwight Spencer: Proof of residency.
- Frank Lima: Carving out exemptions is problematic.
- Chuck Graf: The add-on rate is appealing to spouses. The honor system
should handle it.
- Stan Simmons: The number of add-ons with an RFID tag is approximately
45%. This is a nonexistant problem. The problem is the member
encouraging others to exploit the rule.
- Nacho: If one person has 10 add-ons, that is an issue.
- The maximum number is 4 and 1 annual.
- Cairenn Day: An add-on is often used just to get an extra key.
- MOTION: Dismiss
- Proposed: Kris
- Seconded: somebody
- Agenda item dismissed unanimously.

5.16 Prepayment of last 3 months of lease (Kris Anderson)
- AS WRITTEN: "Paid rent up to August through the current lease as a show of
good faith"
- DISCUSSION
- Robert: Proposed as written.
- David: We are just ratifying a past action.
- Paul Wilson: What happened?
- Kris: Allen was paying the rent. When he disappeared, the ball was dropped.
- Brian: We set up for PSK to automatically do this.
- MOTION: AS WRITTEN
- Proposed: Robert
- Seconded: Alex
- Motion passed unanimously.

====
CONSENT AGENDA - DISCUSSION

The following items were pulled for further discussion

4.1 Honorarium Admin Group Changes, punted from 5/17/17 (Stan Simmons)
- Item withdrawn, to be resubmitted next month.

4.2 Micro-Grant Dinner Concept (Nicole Franczvai and Adam Oas)
- Item withdrawn.

4.3 Backup Internet Connection (Stan Simmons)
- AS WRITTEN: "With the price that we are paying, we have no real SLA with
Frontier. Other providers are available, but at our current pricing
(<$400/mo) they offer much less bandwidth. Other providers can offer
similar bandwidth, but at several times the price. I've found an ISP that
is also a Cellular LTE reseller that can give us a failover/backup
connection over 4G LTE (AT&T). OneRingNetworks offers an installation for
$275 and $75/mo that will give us a fixed IP. The LTE connection would take
over when the FiOS connection fails. This will let our AD and database
system stay active and synchronized during FiOS outages. It is not intended
to allow members to browse during those outages. Allocate $400 this month
and $75/month after that for purchasing the backup internet solution."
- DISCUSSION
- Alex: How are you doing this?
- Stan Simmons: Adding some hardware with a fixed IP.
- Brian: We should look at the primary link to see if there is a suitable
replacement.
- Stan Simmons: The Frontier deal is hard to beat.
- Robert: Is the antenna in the server room or roof mount?
- Stan Simmons: We will try the server room first.
- MOTION: AS WRITTEN
- Proposed: Kris
- Seconded: Alex
- Motion passed unanimously.

4.4 PolyPrinter Warranty (Axeonos)
- AS WRITTEN: "Purchase Warranties from PolyPrinter at the special DMS
Discount price of $300 per year per printer. Please allocate $300 per year
for each PolyPrinter per year to cover the cost of warranties."
- DISCUSSION
- Alex: what is covered?
- Pearce Dunlap: Filament holders, buttons, negligence.
- Brian: What is the purchase price for these printers?
- Mitch Cerroni: $2895.
- MOTION: AS WRITTEN
- Proposed: Kris
- Seconded: Robert
- Motion passed unanimously.

====
OTHER DISCUSSION ITEMS

Parking issues
- DISCUSSION
- Robert: We have a problem with vehicles. It is affecting our lease
renegotiation. After 48 hours, we will ask for the vehicle to be towed.
This policy takes effect July 1.
- Stan Simmons: Our back door neighbor has had his door blocked.
- Pearce Dunlap: There are a lot of vehicles that do not move and are near
the doors.
- Merissa Green: Who will police this?
- Cairenn Day: Part of being excellent is not to park in front of
neighbor's doors.
- Bill: Can we get a map showing where not to park?
- MOTION: "Beginning July 1, we will request the towing of vehicles left more
than 48 hours without further notice at owner's expense."
- Proposed: David
- Seconded: Brian
- Motion passed unanimously.

More Square Kiosks
- MOTION: "Allocate $1000 to Finance committee for more Square kiosks."
- Proposed: Robert
- Seconded: Kris
- Motion passed unanimously.

NO SAFETY ISSUES

NEXT MEETING SCHEDULED FOR SUNDAY, 16 JULY 2017 AT 3 PM

MEETING ADJOINED 11:11 PM

Action Items

Status	Item Description	Responsible Party
[ X ]	Allocate $5000 to 3D Fab under the condition that 3D Fab puts the PolyPrinter class on Moodle and starts on the FormLabs class next month	Finance
[ X ]	Allocate $995 to Digital Media for software upgrade to NextEngine ScanStudio (ScanStudio CAD Tools)	Finance
[ ]	Create a committee headed by Chuck Graf with a starting budget of $3000 and taking ownership of the Space Bus	Chuck Graf
[ ]	Allocate $3000 as a starting budget for new Motor Sports Committee	Finance
[ X ]	Allocation not to exceed $4250 to Infrastructure Committee to cover electrical upgrades	Finance
[ X ]	Allocate $700 to Logistics Committee to purchase stools	Finance
[ X ]	Allocate $9600 to Logistics committee to buy chairs	Finance
[ X ]	Authorize $5,000 to Finance to replenish the retainer for legal services	Finance
[ X ]	Allocate $400 to Infrastructure this month for backup Internet solution.	Finance
[ X ]	Add $75 per month to Infrastructure's recurring budget. Now $9,075/month	Finance
[ X ]	Allocate $300 to 3D Fab per year for each PolyPrinter (4 of 6 currently due = $1,200)	Finance
[ X ]	Allocate $1000 to Finance committee for more Square kiosks	Finance

Quickbooks Journal Entry: BOD20170623 Spending to Date: $28,145 Remainder to allocate on creation of committee: $3,000