Digital Media Committee Meeting 20191025

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Time, location

2019-10-25 19:00, Digital Media Room

Minutes

2019-08-31 [Digital Media] MEETING MINUTES

ATTENDANCE
- Kevin Patel
- Luke Andraski
- Holly Kolman
- Soni McKnight

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19:08 Call to Order

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Agenda Item 1: Approve last minutes
  - For: Unanimous

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Agenda Item 2: Elect chair - Kevin Patel
  - For: Unanimous

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Agenda Item 3: Create BOD agenda item for Microsoft and Adobe software licensing needs
  - For: Unanimous

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Agenda Item 4: Create BOD item to forgive expenditures from the founding of DMS to July 2019 and seed fund budget to $1000
  - For: Unanimous

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Agenda Item 5: Increase VR budget from $750 to $3k budget
  - For: Unanimous

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Agenda Item 6: $500 for Backdrop Mounting System
  - For: Unanimous

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Agenda Item 7: $65k for Computer Workstations
  - For: Unanimous

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Agenda Item 8: $35k for Furniture
  - For: Unanimous

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Agenda Item 9: $5k for LED Lighting, Decor & Paint
  - For: Unanimous

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Agenda Item 10: $70 Chromecast ultra 4k
 - Abstain: 1  
 - For: The Rest

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20:36 ADJOURNED

Notes

2019-08-31 [Digital Media] MEETING NOTES

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Agenda Item 3 Notes
12 x Adobe Creative Cloud Licenses
12 x Windows Server 2019 Licenses from TechSoup @$8 each - one time fee
12 x Office 2019 Standard Perpetual @ $29 each from TechSoup - one time fee
1 x Visual Studio Professional with MSDN @ $59 from TechSoup - one time fee
Have licenses assigned to [email protected] - one time fee
or request Software License Stipend

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Agenda Item 4 Notes
We can't encourage people to teach if everytime we earn a little money it gets taken away from finding new past expenditures.
We need to wipe the slate clean and proceed forward with a stable balance since we have so little money and no stipend

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Agenda Item 5 Notes
Increased VR budget to accomidate a new wireless Vive Pro


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Agenda Item 7 Notes
10 x
Corsair One i82 CPU units or Dell Precission 5/7xxx series from server store.
NVidia GPUs 2080ti or higher
Dual monitors + stands - Dell U2718Q from Amazon || U2917W from server store
Razer - Headphones, Huntsman Keyboard & Base Station (pink preference)

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Agenda Item 8 Notes
8 x Uplift desks - EST22219 - $19,450
Assorted organization cabinets, shelves, ect...

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Agenda Item 9 Notes
RGB LED Grid for ceiling
Have art contest for walls

Action Items

Table for tracking actions from the Actionable or Discussion Agenda, to be maintained as actions are completed

Status Item Description Responsible Party
[ In Progress ] Update Inventory on Wiki Tools Page & storage labels Everyone
[ In Progress ] Demo Product Photography Booth Kevin Patel
[ In Progress ] Software License Kevin Patel
[ In Progress ] Demo Product Photography Booth Johnny
[ In Progress ] Audio Booth Expansion/BOD
[ In Progress ] $65k Workstations - Computers, GPUs, Monitors, Stands, UIDs, Headphones, Cables Kevin Patel
[ In Progress ] $35k Furniture, Desks, Chairs, Organization Kevin Patel
[ In Progress ] $5k - Decor, LED Lighting & Paint Kevin Patel
[ In Progress ] $500 Backdrops Holder Kevin Patel
[ In Progress ] $3k VR budget Kevin Patel