Board of Directors Meeting 20210707

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Time, location


Prior minutes

{Link to all prior unapproved minutes}

Financial Statement

Member Recognition and Complaints

Member recognition (above and beyond) and member complaints will be considered before other business. This will allow members that are interested or involved with either to leave without having to sit thru the entire meeting.

Old Business

Items TABLED at the previous Board Meeting shall be placed as Old Business agenda items. Any item tabled more than once for lack of satisfactory forward motion by its sponsors or proponents is a candidate for dismissal.

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of all agenda items is 48 hours prior to the meeting.

Please note, agenda items (Consent, New, or Old) that request spending $200 or more must include a section on "Relevance to our tax exempt purpose".

A capital equipment form (listed at the bottom of the Finance forms list) is required for all equipment purchase or lease exceeding $1000 for which funds are requested from the Board in part or total, at least two weeks in advance of the board meeting.

CA1 (Submitter) Chuck Graf, DMS MSC CC

Problem:

The Motor Sports Committee has a problem. Since the Covid shutdown, the personal storage system has been suspended. Without storage of some kind, Members cannot do engine rebuilds or other work on major car and motorcycle assemblies. We cannot store these in the Committee area either, because there is a rule about storage of Member projects in Committee areas.

Solution:

We propose that The Motor Sports Committee be allowed to contract with Members for storage of projects in the Committee Area for a term of 30 days. This will be managed by the Committee so that it does not expand unreasonably. The number and size of projects stored will be limited.

This would be administered by the Committee, not by Logistics. A written agreement between the Member and the Committee will allow for any abandoned projects to be removed from the space.

Relevance:

We have an active group of Members doing Projects together, providing hands-on training and experiences not otherwise available. This change would alleviate this problem.

CA2 (Submitter)

Problem:

Solution:

Relevance:

CA3 (Submitter)

Problem:

Solution:

Relevance:

New Business

Agenda items should be placed in New Business if there is any expectation of discussion by the Board or others in attendance during the meeting.

COO and Secretary Appointment (Justin Walker)

Problem: Officers are required for the functioning of the organization

Solution: Name Freddy Calvert to COO and Julie Harris to Secretary

Relevance: N/A

NB2 (Submitter)

Problem:

Solution:

Relevance:

NB3 (Submitter)

Problem:

Solution:

Relevance:


Minutes

19:05 CALL TO ORDER

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ATTENDANCE
- Justin
- Julie
- James (Online)
- Tails (Online)
- Curtis (Absent)

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MOTION: Approve Prior Minutes
https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20210609#Minutes
https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20210620_Special_Meeting
  - Proposed Julie
  - Seconded Justin
- Vote
  - For UNANIMOUS
  - Opposed 
  - Abstained 
  - Motion PASSED


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TREASURER'S REPORT

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MEMEBER RECOGNITION

   - BoD recognizes and thanks Anita Willis for her service as Glass Chair
   - BoD recognizes and thanks John Galik for his work on Digital Media 
   - BoD recognizes and thanks Pearce for his service as COO

=====
NEW BUSINESS

NB1
7.1 CA1 (Chuck Graf)
- AS WRITTEN: "We propose that The Motor Sports Committee be allowed to contract with Members for storage of projects in the Committee Area for a term of 30 days. This will be managed by the Committee so that it does not expand unreasonably. The number and size of projects stored will be limited."
- Motion: DISMISS
  - Proposed Justin
  - Seconded James
- Vote
  - For UNANIMOUS
  - Opposed 
  - Abstained 
  - Motion DISMISSED

----
NB2
7.2 COO and Secretary Appointment (Justin Walker)
- AS WRITTEN: "Name Freddy Calvert to COO and Julie Harris to Secretary"
- Motion: AS WRITTEN
  - Proposed Justin
  - Seconded Tails
- Vote
  - For Justin, James, Tails
  - Opposed 
  - Abstained Julie
  - Motion PASSED


====
EMERGENCY BUSINESS

MOTION: Appoint Pearce Dunlap Interim Glass Chair
  - Proposed Justin
  - Seconded James
- Vote
  - For UNANIMOUS
  - Opposed 
  - Abstained 
  - Motion PASSED


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NEXT MEETING: 

August 18 19:00


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MEETING ADJOURNED 19:14

Action Items

Status Item Description Responsible Party
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance