Board of Directors Meeting 20201008

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Time, location

  • Time & Place: 2020-10-08 19:00, Dallas Makerspace
  • Google Meet .info

Prior minutes

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20200917

Financial Statement

Profit and Loss September 2020

Member Recognition and Complaints

Member recognition (above and beyond) and member complaints will be considered before other business. This will allow members that are interested or involved with either to leave without having to sit thru the entire meeting.

Old Business

Items TABLED at the previous Board Meeting shall be placed as Old Business agenda items. Any item tabled more than once for lack of satisfactory forward motion by its sponsors or proponents is a candidate for dismissal.

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of all agenda items is 48 hours prior to the meeting.

Please note, agenda items (Consent, New, or Old) that request spending $200 or more must include a section on "Relevance to our tax exempt purpose".

A capital equipment form (listed at the bottom of the Finance forms list) is required for all equipment purchase or lease exceeding $1000 for which funds are requested from the Board in part or total, at least two weeks in advance of the board meeting.

PolyPrinter Extended Warranties (Mitch Cerroni)

Problem: The parts and service warranties for the 7 PolyPrinters in 3D fab have expired. Any repairs are now are being paid individually which could add up or exceed the warranty cost.

Solution: Allow the spending of 3D fab committee funds totalling $2220.00 for renewing the 1 year warranties on all 7 PolyPrinters

Relevance: To provide member access tools for purposes of education as part of our 501(3)c status.

Honorarium for 1-on-1 machine-side signoffs (Justin Walker)

Problem: Due to the current pandemic, larger sign-off classes are not currently feasible

Solution:Honorarium will be allowed for 1:1 machine side sign-offs, as long as 3 or more signoffs are done and they are scheduled contiguously. 

For example: an instructor may schedule a 2 hour block to do 4 25 minute signoffs, with 5 minute break inbetween. The 2 hour block should be scheduled on the calendar, and the students informed of their time assigned time.

For pre-work, it is recommended that the Moodle platform (https://learn.dallasmakerspace.org) be used. 

Relevance: Furtherance of our teaching mission.

Dedicated Streaming Cart Computer (Paul Wilson)

Problem: All "spare" computers already allocated to various committees, therefore need to purchase a dedicated computer for the new streaming cart.

Solution: Purchase a basic (but with expansion capabilities) computer system for the Streaming Cart, with a maximum budget of $750. Details of proposal here: DMS Streaming Cart Proposal

Relevance: To bring full initial functionality to the Streaming Cart, and allow options for the expansion of it's capabilities in the future as new needs/uses are discovered.

New Business

Agenda items should be placed in New Business if there is any expectation of discussion by the Board or others in attendance during the meeting.

NB1 (Submitter)

Problem:

Solution:

Relevance:

NB2 (Submitter)

Problem:

Solution:

Relevance:

NB3 (Submitter)

Problem:

Solution:

Relevance:


Minutes

19:00 CALL TO ORDER


====
ATTENDANCE
- Brad Sims
- Justin Walker
- Julie Harris
- James Henningson
- Curt Baker


====
MOTION: Approve Prior Minutes

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20200917

  - Proposed Justin
  - Seconded Curt
- Vote
  - For UNANIMOUS
  - Opposed
  - Abstained
  - Motion PASSED


====
TREASURER'S REPORT

Income:    56,000
Expenses:  49,000
Net Income: 7,000



====
MEMBER RECOGNITION

NONE



====
OLD BUSINESS

NONE



====
CONSENT AGENDA

Items "Honorarium for 1-on-1 machine-side signoffs" & "Dedicated Streaming Cart Computer" were pulled

----

PolyPrinter Extended Warranties (Mitch Cerroni)

- AS WRITTEN: "Allow the spending of 3D fab committee funds totalling $2220.00 for renewing the 1 year warranties on all 7 PolyPrinters"
- Motion: AS WRITTEN
  - Proposed Justin
  - Seconded Brad
- Vote
  - For UNANIMOUS
  - Opposed
  - Abstained
  - Motion PASSED



====
NEW BUSINESS

----

Honorarium for 1-on-1 machine-side signoffs (Justin Walker)

- AS WRITTEN: "Honorarium will be allowed for 1:1 machine side sign-offs, as long as 3 or more signoffs are done and they are scheduled contiguously. 

For example: an instructor may schedule a 2 hour block to do 4 25 minute signoffs, with 5 minute break inbetween. The 2 hour block should be scheduled on the calendar, and the students informed of their time assigned time.

For pre-work, it is recommended that the Moodle platform (https://learn.dallasmakerspace.org) be used."
- Motion: AS WRITTEN
  - Proposed Justin
  - Seconded Brad
- Vote
  - For UNANIMOUS
  - Opposed 
  - Abstained 
  - Motion PASSED

----

Dedicated Streaming Cart Computer (Paul Wilson)

- AS WRITTEN: "Purchase a basic (but with expansion capabilities) computer system for the Streaming Cart, with a maximum budget of $750. Details of proposal here: DMS Streaming Cart Proposal"
- Motion: DISMISSED
  - Proposed Brad
  - Seconded James
- Vote
  - For UNANIMOUS
  - Opposed 
  - Abstained 
  - Motion DISMISSED

NOTE by secretary on 2020/12/08 - Temporary assignment of one of the new lab computers to use in the streaming cart.

====
EMERGENCY BUSINESS

NONE

====
NEXT MEETING: 

11/5/2020 19:00


====
MEETING ADJOURNED 19:13

Action Items

Status Item Description Responsible Party
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance
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