Board of Directors Meeting 20181217

Time, location

20181217 19:00 Dallas Makerspace

YouTube Live Link

https://www.youtube.com/c/DallasmakerspaceOrg/live

Prior minutes

Board of Directors Meeting 20181119

Financial Statement

Bank Balances:

Checking 1:   $275,438.73

Checking 2:   $129,303.53

Savings:      $212,663.46

Total:        $617,405.72

P&L 2018 YTD:

Dallas Makerspace
Profit and Loss
January 1 - December 17, 2018
	Total
Total Income	$995,238.16
Total Cost of Goods Sold	$4,316.07
Gross Profit	$990,922.09
Total Expenses	$676,572.61
Net Operating Income	$314,349.48
Total Other Expenses	$9,488.16
Net Other Income	-$9448.16
Net Income	$304,861.32

File:Board of Directors December 2018 Profit and Loss Summary.pdf

Committee Balances:

Dallas Makerspace
COMMITTEE BALANCE REPORT
12.17.18
	3D Fabrication	Automotive	Blacksmithing	Classroom	Competitive Robotics
COMMITTEE BALANCE	8,891.32	10,320.89	5,468.69	4,493.76	1,000.00
	Creative Arts	Digital Media	Electronics	EXPANSION	Financial
COMMITTEE BALANCE	29,545.62	(1,089.31)	6,674.36	90.21	(39,029.66)
	Fired Arts	Glassworks	Hatchers	Infrastructure	Jewelry
COMMITTEE BALANCE		6,297.99	1,558.92	97,524.42	7,481.89
	Laser	Logistics	Machine Shop	Metal Shop	Motorsports
COMMITTEE BALANCE	71,057.23	12,715.94	15,869.50	28,893.88	5,036.70
	PR	Printmaking	Radio Control	Science	Software Development
COMMITTEE BALANCE	13,570.16	5,198.60	509.33	5,434.97	3927.00
	Vector	Vintage Computer	Wood Shop	Amateur Radio
COMMITTEE BALANCE	2,364.10	1,073.86	31,006.15	0.00
	Total COMMITTEES
COMMITTEE BALANCE	345,247.30

File:Board_of_Directors_December_2018_Fund_Balance_by_Class.pdf

Member Recognition and Complaints

Member recognition (above and beyond) and member complaints will be considered before other business. This will allow members that are interested or involved with either to leave without having to sit thru the entire meeting.

Recognition for Beau Williamson (Andrew Kongs, Josh Wims, Stephenie Webb, Scott Blevins, and Merissa Green)

Recognition: Beau Williamson has set an outstanding example of membership. In 2016, Beau adopted a Makerspace tool, our Epilog Zing, a laser cutter we acquired secondhand that would have cost us $8000 new. He turned to the lasers to engrave instrument dials that could be backlit. Secondhand, complex tools need care and attention. Beau dug deep to learn its operation & maintenance procedures and became our contact with the manufacturer. He has kept the Zing running, answering repair calls, ordering spare parts, performing the routine monthly maintenance, and participating actively in the committee. He stays alert on Discord and Talk for Zing issues. And, as the committee has grown, he has shared his knowledge freely, training others so that the Zing is not solely dependent upon him. Beau has set an example for how far a single member can go to serve the Makerspace community when he or she adopts a tool.

Nomination: We, as current and recent past Chairs and Vice-Chairs of the Laser Committee, nominate Beau for a 3 month scholarship from the Fellowship fund.

Recognition for Nicole Franczvai (Shay Galland, Stephenie Webb)

Recognition: Nicole set the template for successful Committee leadership and team building: monthly meetings, food, task lists, communication, transparency, growing classes, developing instructors, and the fostering of SIGs (two of which were incubators for future Committees - Jewelry/Small Metals, Printmaking). Those classes and SIGs grow a body of knowledge, engage volunteers, and build community at the smaller group level where anonymity doesn’t exist. In all of this, she shares power with others with the hope of growing new leaders.

Nicole believes that making is for everybody and believes in the power of community. She founded our annual 10x10 show, which gives any Maker a chance to shine in a format that is inspiring and not intimidating. She gathers Makers together for social events, including the annual picnic which benefits the Fellowship fund. She makes their voices heard by polling.

Nomination: We, as current Vice-Chair of the Creative Committee and the 2018 10x10 Show organizer, nominate Nicole for a 3 month scholarship from the Fellowship fund.

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting.

Please note, agenda items (Consent, New, or Old) that request spending $200 or more must include a section on "Relevance to our tax exempt purpose".

A capital equipment form (listed at the bottom of the Finance forms list) is required for all equipment purchase or lease exceeding $5000 for which funds are requested from the Board in part or total, at least two weeks in advance of the board meeting.

Re-enable Bitcoin donations for DMS (Corbin Perkins)

Problem:  Bitcoin donations have been disabled for some time. As this technology gets more popular, DMS should take advantage of those willing to part with their hard earned satoshis.

Solution: DMS has been approved for a non-profit account with Globee, a payment processor. This system will allow DMS to accept any supported cryptocurrency, immediately preserve the USD value, and settle into a bank account for only a 1% fee. DONATION EXAMPLE LINK After it's setup and the link is posted on the website, it will be an entirely hands off process. All data from the transactions can be easily downloaded from the site. This is to be considered for donations only, not looking to incorporate this system for membership dues or fees.

Relevance: DMS can accept funds through bitcoin and other crypto donations and benefit financially from this low cost, low effort system

CA2 (Submitter)

Problem:

Solution:

Relevance:

CA3 (Submitter)

Problem:

Solution:

Relevance:

New Business

Application for equal protections for living behind DMS (Nick Sainz)

Problem: I would like to apply for equal protections to live behind DMS in a vehicle. Though it is against our rules, the lease, and Carrolton law to live behind the DMS, I would like to apply for the same protections being granted to those that currently reside behind the space. I define these protects as: The DMS Board of Directors agreeing to not contact police, towing companies, the landlord or property management company to fine me or remove my vehicle. The DMS Board of Directors would also not take actions against me for violating any old or new rules which would try to remove my membership or my ability to live in my vehicle behind DMS. I would also be granted the same free use of DMS electricity as the other vehicles to run my vehicle climate control and other needs as I deem necessary.

Solution: I would ask the DMS Board of Directors to either approve this request as written or reject this request and enforce the rules of DMS equally among the members of DMS.

Relevance: This is relevant to the equitable allocation of DMS property, resources, and protection among all members by the DMS Board of Directors.

NB2 (Submitter)

Problem:

Solution:

Relevance:

NB3 (Submitter)

Problem:

Solution:

Relevance:

Emergency Items

Items requiring immediate action by the BoD for safety.

Minutes

==Minutes==
7:07PM Call to Order

Directors in Attendance
Kris Anderson
S Charles Baber
David Kessinger
Steve Blanchard
Luke Strickland 

====
***MEMBER RECOGNITION***

Recognition for Beau Williamson (Andrew Kongs, Josh Wims, Stephenie Webb, Scott Blevins, and Merissa Green)
 - AS WRITTEN:  
 - We, as current and recent past Chairs and Vice-Chairs of the Laser Committee, nominate Beau for a 3 month scholarship from the Fellowship fund.
   - Motion: 
   - Proposed by  
   - Seconded by 
 -Call for vote
     AS WRITTEN
   -  In favor
   -  Opposed
   -  Abstain
   -  Motion Pass
Recognition for Nicole Franczvai (Shay Galland, Stephenie Webb)
 - AS WRITTEN:
 - We, as current Vice-Chair of the Creative Committee and the 2018 10x10 Show organizer, nominate Nicole for a 3 month scholarship from the Fellowship fund.
   - Motion: 
   - Proposed by  
   - Seconded by 
 -Call for vote
     AS WRITTEN
   -  In favor
   -  Opposed
   -  Abstain
   -  Motion Pass

***CONSENT AGENDA - DISCUSSION***

Re-enable Bitcoin donations for DMS (Corbin Perkins)
 - AS WRITTEN:
 - Minimum donation of $30 donation only subject to approval by accounting.
   - Motion: 
   - Proposed by  
   - Seconded by 
 -Call for vote
     AS WRITTEN
   -  In favor
   -  Opposed
   -  Abstain
   -  Motion Pass

**NEW BUSINESS**

Application for equal protections for living behind DMS (Nick Sainz)
   -  Fails for lack of motion
====

Next meeting set for 20190121

7:28PM Meeting called to close

Action Items

Status	Item Description	Responsible Party
[ ]		Finance
[ ]		Finance
[ ]		Finance
[ ]		Finance
[ ]		Finance