Board of Directors Meeting 20180126

From Dallas Makerspace
Jump to: navigation, search

This meeting will be held in Modified SRC3 format.

Time, location

20180126 19:00 Dallas Makerspace

YouTube Live Link

https://www.youtube.com/c/DallasmakerspaceOrg/live

Prior minutes

https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20171215#Minutes

Financial Statement

Member Recognition and Complaints

Member recognition (above and beyond) and member complaints will be considered before other business. This will allow members that are interested or involved with either to leave without having to sit thru the entire meeting.

Member Complaints

  • Member Complaint, Sleeping
  • Member Complaint, Bullying
  • Member Complaint, Administrative, inappropriate conduct of Officer

Member Recognition

  • Kirk Keeter Kirk is an outstanding teacher who goes above and beyond by having homework study time and "office hours" in addition to his highly sought after classes, many of which do not have an honorarium attached to them.
  • Brandon Greene Brandon's contributions to the Dallas Makerspace are numerous, and profound. Through his leadership and participation in a huge variety of key projects and organizational work, his contribution to DMS has done much to contribute to our success. Although a new duty will no doubt occupy his time for a while, he will remain as one of the great givers to DMS.
  • Stan Simmons Stan, as Chair of Infrastructure & facilitator of Member enrollment, is one of the two hardest working members of our Space. His tireless efforts make our stronger. More info: https://talk.dallasmakerspace.org/t/makerspace-heroes-stan-the-man-simmons/31450

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

Purchase Formlabs Wash and Cure Machines for 3D Fab (Mitch Cerroni)

Problem: The Form 2 printer has seen a lot of use and has been successful for almost a year of use. We knew the machine would be messy when we got it because of the post-processing and handling involved with using the printer. I have spent some time trying to remove the cured resin from the machine and table and I am trying to keep that area as clean as possible but it's harder to do and most of my training is clean up.

Solution: Formlabs came out with a new Wash and Cure machine that will do the post-processing for you without having to deal with handling the resin by hand, you just pop in the part already on the platform into the wash then cure machine to finish your part. This would provide a more hands-off approach to the SLA resin prints by members and would make training easier and more strait forward and safer for our members. https://formlabs.com/tools/wash-cure/ the Wash and Cure would be $499 and $699 respectively ($1224 with shipping).

Relevance: Being able to have the post-processing of prints automated will be safer for our members (avoiding isopropyl, UV light, and resin to eye and skin contact) and also allow training to be much easier which would help us obtain our goal of being an educational non-profit.

Increase Infrastructure Budget for Scheduled Air Filter Replacement (Luke Strickland)

Problem: Air filters are not regularly replaced by volunteers.

Solution: Increase Infrastructure budget to an additional $250 a month to contract an air filter replacement company. We've received two quotes so far, with the most reasonable being Pure Air for $175.26 / mo, with additional filters provided on a bi-weekly schedule for woodshop. The additional budget is to ensure we can budget for any reasonably priced vendors, not just the cheapest.

Additional Voting Rights Method (Stan Simmons)

Problem: Adding or removing voting rights needs to be easier for members. Currently, the only method is to email [email protected] requesting voting rights changes. This labor-intensive for the few volunteer Accounts Admins we have, and during election season can be a burden.

Solution: In accordance to our Voting Rights Rule #3, I'm requesting that the Board approve an alternate method of adding and deleting voting rights that only requires the member to swipe their RFID and press a button on a kiosk. When this is approved, I'll request that one of the Software Development SIG members modify the code on the Member Info kiosk in the common room to implement this before the spring elections.

Abuse of Administrative Privileges and Theft of DMS Resources by Infrastructure Committee (Merissa Green)

Problem: Crypto-currency mining software was installed on the three newest laser computers (those that control the Donner, Blitzen, and Zing lasers) by a member of the Infrastructure Committee. The software was found to be degrading the performance of the computers by the Laser Committee Chairperson on January 7, 2018, and reported to the Board of Directors on January 8, 2018. The software was installed by user: DMS\adm_stansimmons. Once found, the Laser Committee immediately uninstalled the program, only to find that it was set to automatically reinstall and continue running if deleted. This behavior is unacceptable and unethical of trusted DMS volunteers who have been given privileged administrative access to the computers/databases that power our tools and store sensitive data on our members and organization. This activity is selling off DMS computing power for profit, and should be considered theft of our DMS resources. It displays that the administrator abused their privileged access for personal gain, meanwhile causing a negative impact on the intended purpose of the computers (to run the tools that serve our membership).


Solution: Immediately revoke the administrative privileges of the Infrastructure Committee member(s) who were responsible for the installation of the illicit software and consider additional ramifications, such as a ban, for the offending parties. Appoint a new Interim Chairperson for the Infrastructure Committee to ensure continuity of operations. Set minimum ethical standards for all Infrastructure Committee members to ensure that sensitive data and equipment is not abused and exploited.


Relevance: Abuse of DMS resources for a member’s inurement endangers the organization’s 501(c)(3) status as a non-profit, tax-exempt organization. Failing to prevent this activity and punish those that have put the organization at risk like this leaves DMS open to complaints being filed with the IRS (Tax-Exempt Organizations Complaint Form 13909) and Texas Secretary of State.

Appoint Laser Chairperson

Merissa Green is stepping down from Chairperson, as planned. Stephenie Webb is nominated as the new chair and has the support of the Laser Committee.

Request for Video Recorder (Coulson Mullen)

Problem: Digital Media currently has an outdated DSLR camera. Although this camera can be used for video, it is primarily designed for still photography. For years, DMS members have requested a true video recorder to shoot high-quality, professional looking videos for their projects.

Solution: The best viable solution to this problem is to invest in a robust video camcorder. After getting feedback from other members including Adam Oas, who deals in video equipment professionally, it is recommended that a Makerspace friendly Panasonic AG-DVX200 4K Handheld Camcorder would be our best option. At $4,099.95: Total Machine + Accessories this unit can be super simple to operate with extensive features for the more advanced user. This camera produces a consistent quality product at an affordable price.

Relevance: Remaining consistent with the mission statement of Dallas Makerspace, this purchase would inspire, attract and educate the current members and help attract new members. Video production classes will be taught around the use of this camera. Also of great importance is the fact that this machine would be universally relevant to all committees at the Makerspace as we begin to produce high-quality instructional videos of DMS equipment.

Appoint New Procurement Officer (john a gorman)

Problem: Classroom Chair needs the ability to purchase supplies and equipment for the maintenance and improvement of the educational environment. john also serves as lead for the following SIGs: Silk Screen Printing, Vinyl & Buttons, and Woodshop Lathes. The current process of submitting individual receipts for reimbursements, or finding a procurement officer is not efficient.

Solution: Appoint Classroom Chairperson, john a gorman, as a procurement officer for DMS.

Relevance: To allow timely acquisition of tools and supplies for the committee & SIGs.

Authorize new flooring and installation for Interactive Classroom (john a gorman)

Problem: The floor in the interactive is hideous, and not conducive to a proper learning experience.

Solution: Purchase new flooring and installation by authorizing up to $5,000. Flooring and install has already been priced at two merchants, with at least one more to good. Flooring will be 100% waterproof and have a commercial to exceed our possible stay (at least 5 years). Detailed breakdown: https://talk.dallasmakerspace.org/t/bod-meeting-agenda-item-flooring-for-interactive/31478

Relevalance: This action is necessary for our Mission, specifically #1 Build and maintain spaces suitable for technical and social collaboration.

New Business

Funds For Motor Sports Committee - Track Day (Chuck Graf)

Problem: We plan to participate in a Track Day at Eagles Canyon Raceway in February. This is not a DMS only event: many other racing enthusiasts will be there. We plan to suggest that other Members bring their cars to drive at the track. We will bring the trailer and the LeMons car. This will provide us with some cheap track time for suspension and brake testing and development. We have a professional driver available to drive, and to interact with the other participants. We will also bring the usual tools and equipment to provide technical services at the track. This will be excellent PR for DMS, and the MS Committee, AND provide valuable development time for the car.

Solution: We need some parts to be prepared for this:

Tires $600

Brake Pads $410

Sway Bar $250

Modify Roll-Over Protection for Passenger Seat $150

Contingency $200

Total $1,610

Relevance: This will be excellent PR for DMS, and the MS Committee, AND provide valuable development time for the car. Participants have the opportunity to learn the fundamentals of driving, and suspension set-up from a professional.

Replace the Sand Blaster with a Water Blaster (Chuck Graf)

Problem: The sand blaster creates a great deal of dust when it is used. It requires constant maintenance to remain usable. Maintenance is very dirty work. Right now, because of this machine, the walls of the metal Shop are covered with dust, and respirators are required. Also, sand blasting damages the surfaces of metal parts.

Solution: Replace the sand blaster with a water blaster (also called a "Vapor Hone"). A good introduction to this new technology is available on Jay Leno's site. This machine produces no dust. Maintenance is simpler and not as dirty. The resulting surface is much less damaged, and is more like a new part. The only thing that this will not do is engrave surfaces.

We included a recirculating system so that we do not need a water source and drain at the new unit. Power is already available. The unit would go where the present unit is located. We will need to make the parts washer in Automotive operational, as this machine does not do well with greasy parts.

Cost: Base VHT800 Unit w/ Closed Loop System $5,999

Locking Caster Kit $90.00

Protective Blasting Mat $50.00

Mounted Blasting Gun $95.00

Total Cost $6,234.00

Relevance: This is a state-of-the-art parts cleaning machine, useful in bot the fabrication of new parts and the restoration of old parts. Training in this fits well with the general process of creation in the Metal Shop, Machine Shop, and other Committees.

Modification of the Standing rules respecting Committees (Brian Davis)

Problem: Committees serve a very critical function within DMS. They operate and maintain our shops, are the source of many instructors, and are the primary initial contact and recruitment point for Volunteers. As such, maintaining healthy and vigorous Committees is vitally important to DMS. Currently, many Chairs are failing to call regular meetings, and largely ignoring the "Committee" aspect of their duties. This must stop.

Solution: Adopt the following rules, replacing the existing rules in their entirety DRAFT

Committees

Committees are voluntary groups, formed in order to operate and maintain an area of the Makerspace, foster growth of a community of interested persons, or accomplish certain needs, subject to the oversight of the Board of Directors.

Formation

  1. At least 5 members are required to form a committee.
  2. There is no limit to the number of committees a member can serve on.
  3. If the number of committee members drops below 5, the committee will have a grace period of 30 days in order to recruit enough members to remain active.
  4. Committees shall hold meetings monthly.

Committee Leadership

  1. Each Committee shall elect, at minimum, the following officers: Committee Chair, Vice Chair
  2. Duties of the Committee Chair:
    1. The principle duty of the Chair is the recruitment of Committee members, and organization of volunteer activities needed to operate and maintain the Committee resources.
    2. Responsible for operations of the committee, providing reports on the status and activities of the committee at the monthly membership meeting, and managing the finances of the committee. This will include reviewing financial transactions attributed to their committee and working with the Treasurer or Accountant to correct any errors.
    3. Maintaining the safety of the Committee area, including ensuring the safe operation of all tooling.
    4. Maintaining good order of committee area and resources, ensuring adequate supplies of consumable items are maintained.
    5. Enforcing the rules established by the committee, and of the Dallas Makerspace within their area.
    6. Maintain an accurate inventory of all Tools in the format provided by the Board.
  3. Duties of the Vice-Chair
    1. Assist the Chair, as determined by the Chair or by the Committee at large
    2. Provide oversight and supervision of the Committee area when Chair is not present
    3. Serve as Interim Chair when:
      1. The Chair is not available due to vacation or illness
      2. Has resigned or been removed by the Board

Committee Responsibilities and Rules

  1. Purchasing
    1. The Committee Chair may make purchases of supplies and/or tooling without Committee vote, for purchases in amounts less than $500, or 1/3 of the Committees total fund balance, whichever is smaller.
    2. Purchases for items exceeding $500 require a majority vote of the Committee at the next regularly scheduled Committee meeting, or at a duly called emergency meeting.
    3. The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly utilized tooling.
  2. Committees are responsible for establishing the rules of the Committee area.
  3. The Chair/Vice-Chair shall be empowered to enforce the rules of the Committee, and of the Dallas Makerspace within the Committee area, and may limit a member's access to the Committee area for a time not to exceed two weeks for violations. The Chair may petition the Board to enforce a longer or more stringent consequence.
  4. Committee meetings must be posted on the calendar and announced on the forums. Meetings at which officers are elected must be posted 2 weeks prior to meeting.
  5. The Chair may hold an emergency Committee meeting with 5 days notice on the forums of DMS, and on signs conspicuously posted in the committee area, provided a good faith effort to notify all current committee members is performed, and that the time of the meeting is not unreasonably restrictive on the members.
  6. Committees may establish other positions as needed to ensure the effective operation of the committee, or to accomplish Committee goals. Ad Hoc positions with spending authority, or administrative access to DMS resources, require the approval of the Board.
  7. The Committee will maintain a page on the wiki with at least the following information:
    1. The name of the committee Chair and Vice Chair
    2. A list of all active members
    3. A brief statement listing the goals or tasks assigned to the committee.
    4. The minutes and agendas of Committee meetings.

Relevance: Strong, healthy committees are vital to the operation and success of DMS.

Electrical Improvements Package (Chuck Graf, Stan Simmons)

Problem: Several areas need additional electrical service due to added equipment. For comprehensive information, see the Scope of Work, and Drawing.  :

  1. Jewelry has added several pieces of equipment, and only has access to one quad outlet. Some of the new equipment is 208 volt.
  2. Infrastructure needs additional power in the Server Room, for additional equipment.
  3. Science would like to have the existing outlets in the two hoods powered.
  4. Creative Arts would like two new drops to the bench tops, to avoid having to run extension cords on the floor.

We have submitted this package for pricing, but do not have the cost yet. We anticipate that it will be about $4,000. We could either approve this budget now, or put this on the Consent Agenda for next month.

Solution: See attached Drawing and Scope of Work for the proposed solution to the above issues.

Relevance:The additional power in Jewelry will avoid tripping circuit breakers during classes. The additional power for Infrastructure will allow more servers to be turned on, providing access to training videos, etc. Science needs the additional power outlets to avoid running extension cords. Creative Arts is avoiding tripping hazards.

Need Minutes for last two Board Meetings (Ken Purcell)

Problem: Without the minutes, the treasurer has no way to process any allocations or expenditures for committees or equipment purchases.

Solution: Please post the minutes for Board of Directors Meetings: 2017-11-19, 2017-12-15

Relevance: We cannot complete our finances for 2017 if we do not process the actions as needed.

Appoint Procurement Officer (Merissa Green)

Problem: The Laser Committee is getting a new chair and they need the ability to make purchases.

Solution: Appoint the new Laser Chair, Stephenie Webb, as a procurement officer.

Emergency Items

Items requiring immediate action by the BoD for safety.

Set Next BoD Meeting

Minutes

DALLAS MAKER SPACE BOARD OF DIRECTOR'S MEETING : JANUARY 26 2018

MEETING CALLED TO ORDER 19:25

====
DIRECTORS IN ATTENDANCE

 - Kris Anderson
 - Alex Rhodes
 - Robert Davidson
 - Brian Davis
 - David Kessinger

====
PRELIMINARY  
Commentary by Robert Davidson: Due to his declining health, the Board held an 
emergency meeting to remove the Talk ban on Walter Anderson.


====
PRIOR MINUTES
- MOTION "Approve prior minutes for the meeting on 2017-12-15"
 - PROPOSED 
 - SECONDED 
 - FOR: Kris Anderson, Alex Rhodes, Robert Davidson, Brian Davis, David 
 Kessinger  AGAINST:0  ABSTAINED:0
 - motion passed unanimously


====
TREASURER'S REPORT

A bookkeeper is being hired through PureTax as an independent contractor.
IRS asked about 1099 Employees, said we have none, no other problems.
The bookkeeper will not be a member.


====
MEMBER RECOGNITION AND COMPLAINTS

Member Complaint, Sleeping
Member was sleeping in the common room.  He was previously told that sleeping 
here would result in a disciplinary action.
 - MOTION "Propose that Steven Arzu be banned from the space until April 1"
 - PROPOSED Kris Anderson
 - SECONDED 
 - FOR:  Unanimous AGAINST:0  ABSTAINED:0
 - motion passed

Member Complaint, Bullying
Member responded to questions about equipment with hostility that made the 
complainant feel threatened for their physical safety and 4 other members 
ntervened.
Follow up: Two of the men who intervened said that they were concerned for the 
complainant's safety.
Member says that the complainant wanted to use the class shelves for their own 
storage and this started the confrontation, and that the complainant swore at 
and insulted him.
Kris says she has spoken to the member twice about losing their temper.
Member made a defense in person at a member meeting.
Member was banned for two weeks, returned, was removed by police.
- MOTION "Permanent expulsion of Gonzalo "Chalo" Gonzales from the Dallas 
Makerspace, and a criminal trespass order be placed for him."
 - PROPOSED Robert Davidson
 - SECONDED Brian Davis
 - FOR: unanimous  AGAINST:  ABSTAINED:
 - motion passes

Member Complaint, Administrative, inappropriate conduct of Officer
Item moved to Consent Agenda.
 

====
CONSENT AGENDA ITEMS PASSED WITH UNANIMOUS CONSENT


6.2 Increase Infrastructure Budget for Scheduled Air Filter Replacement 
(Luke Strickland)
- AS WRITTEN: "Increase Infrastructure budget to an additional $250 a month to 
contract an air filter replacement company. We've received two quotes so far, 
with the most reasonable being Pure Air for $175.26 / mo, with additional 
filters provided on a bi-weekly schedule for woodshop. The additional budget is 
to ensure we can budget for any reasonably priced vendors, not just the 
cheapest."

====
CONSENT AGENDA 

6.1 Purchase Formlabs Wash and Cure Machines for 3D Fab (Mitch Cerroni)

Recurring costs: Isopropyl alcohol (uses the same amount we're using now)
Robert: 3D Fab has $1000-2000, but just bought a $2000 printer, so its current 
balance is unclear.
Robert: We are losing money due to filament shrinkage.
David: Bring a plan for safely disposing of used alcohol and resin to next Board
 meeting.

- AS WRITTEN: "Formlabs came out with a new Wash and Cure machine that will do 
the post-processing for you without having to deal with handling the resin by 
hand, you just pop in the part already on the platform into the wash then cure 
machine to finish your part. This would provide a more hands-off approach to the
 SLA resin prints by members and would make training easier and more strait 
 forward and safer for our members. https://formlabs.com/tools/wash-cure/ the 
 Wash and Cure would be $499 and $699 respectively ($1224 with shipping)."
- MOTION "Pass item as written, contingent that the Formlabs Moodle class be 
created by March 15."
 - PROPOSED Alex
 - SECONDED Brian
 - FOR:  Alex, Kris, Brian, David AGAINST:  Robert  ABSTAINED: 0
 - motion passes


6.2 Increase Infrastructure Budget for Scheduled Air Filter Replacement 
(Luke Strickland)
- AS WRITTEN: "Increase Infrastructure budget to an additional $250 a month to 
contract an air filter replacement company. We've received two quotes so far, 
with the most reasonable being Pure Air for $175.26 / mo, with additional 
filters provided on a bi-weekly schedule for woodshop. The additional budget is 
to ensure we can budget for any reasonably priced vendors, not just the 
cheapest."

6.3 Additional Voting Rights Method (Stan Simmons)
- AS WRITTEN: "In accordance to our Voting Rights Rule #3, I'm requesting that 
the Board approve an alternate method of adding and deleting voting rights that 
only requires the member to swipe their RFID and press a button on a kiosk. When
 this is approved, I'll request that one of the Software Development SIG members
 modify the code on the Member Info kiosk in the common room to implement this 
 before the spring elections."
- MOTION to table
 - PROPOSED Alex
 - SECONDED Robert
 - FOR: unanimous AGAINST:  ABSTAINED:
 - motion passes

6.4 Abuse of Administrative Privileges and Theft of DMS Resources by 
Infrastructure Committee (Merissa Green)
(Item moved from member complaints)

Member Complaint - Member installed cryptocurrency mining software on two Laser 
computers and the board did not respond to complainant's messages about it.
Member was working on an implementation for a Cryptocurrency SIG at the space.
Member: Was running it as an experiment, did not think the software would 
interfere with other processes, but uninstalled it when they realized it was a 
problem.  Says the complainant didn't come to them before speaking to the board.
 Money generated from the account has since been transferred to the Dallas 
 Makerspace cryptocurrency account.
Alex: We don't allow people to mine bitcoin on their own equipment anymore, as 
far as I know.
Robert and Alex: There is a difference between bringing in your own equipment 
and using admin rights to install the software on DMS computers.
Several other machines at the space had this software installed.
Member did not inform anyone else that he installed the software.
Member created a new account for this, did not use the personal account they 
already had OR the Makerspace account.
Brian: We should give Stan more forbearance because he is a valued member.

- AS WRITTEN: "Immediately revoke the administrative privileges of the 
Infrastructure Committee member(s) who were responsible for the installation of 
the illicit software and consider additional ramifications, such as a ban, for 
the offending parties. Appoint a new Interim Chairperson for the Infrastructure 
Committee to ensure continuity of operations. Set minimum ethical standards for 
all Infrastructure Committee members to ensure that sensitive data and equipment
 is not abused and exploited."

 - MOTION "Remove Stan Simmons from all admin credentials."
 - PROPOSED Alex
 - SECONDED Robert
 - FOR: Alex, Robert AGAINST: David, Brian, Kris ABSTAINED: 0
 - motion fails

 - MOTION "Reprimand Stan Simmons for using administrative rights to place 
 software without notifying anyone."
 - PROPOSED David
 - SECONDED Kris
 - FOR: Kris, Robert, David, Brian Robert AGAINST: ABSTAINED: Alex
 - motion passes

6.5 Appoint Laser Chairperson
- AS WRITTEN: "Merissa Green is stepping down from Chairperson, as planned. 
Stephenie Webb is nominated as the new chair and has the support of the Laser 
Committee."
- MOTION as written
 - PROPOSED David
 - SECONDED Kris
 - FOR:  unanimous AGAINST:  ABSTAINED:
 - motion passes

6.6 Request for Video Recorder (Coulson Mullen)
- AS WRITTEN: "The best viable solution to this problem is to invest in a robust
 video camcorder. After getting feedback from other members including Adam Oas, 
 who deals in video equipment professionally, it is recommended that a 
 Makerspace friendly Panasonic AG-DVX200 4K Handheld Camcorder would be our best
 option. At $4,099.95: Total Machine + Accessories this unit can be super simple
 to operate with extensive features for the more advanced user. This camera 
 produces a consistent quality product at an affordable price."
- MOTION to table
 - PROPOSED David
 - SECONDED Kris
 - FOR: unanimous AGAINST:  ABSTAINED:
 - motion passes

6.7 Appoint New Procurement Officer (john a gorman)
DMS is changing the credit card account, so they can't issue a new card right 
now.

- AS WRITTEN: "Appoint Classroom Chairperson, john a gorman, as a procurement 
officer for DMS."
- MOTION "Appoint Classroom Chairperson, john a gorman, as a procurement officer
 for DMS, with a credit card to be provided after DMS switches banks."
- PROPOSED 
 - SECONDED 
 - FOR: unanimous AGAINST:  ABSTAINED:
 - motion passes

6.8 Authorize new flooring and installation for Interactive Classroom 
(john a gorman)
- AS WRITTEN: "Purchase new flooring and installation by authorizing up to 
$5,000. Flooring and install has already been priced at two merchants, with at 
least one more to good. Flooring will be 100% waterproof and have a commercial 
to exceed our possible stay (at least 5 years). Detailed breakdown: 
https://talk.dallasmakerspace.org/t/bod-meeting-agenda-item-flooring-for-interac
tive/31478"
- MOTION "Purchase new flooring and installation by authorizing
$5,000 for the Classroom Committee."
 - PROPOSED Robert
 - SECONDED Kris
 - FOR: David, Kris, Robert, Brian  AGAINST: 0 ABSTAINED: Alex
 - motion passes

====
NEW BUSINESS

7.1 Funds For Motor Sports Committee - Track Day (Chuck Graf)
- AS WRITTEN: "We [Motor Sports Committee] need some parts to be prepared for 
this [Track Day at Eagles Canyon Raceway]:
Tires $600
Brake Pads $410
Sway Bar $250
Modify Roll-Over Protection for Passenger Seat $150
Contingency $200
Total $1,610"
- MOTION "Allocate $1,610 to the Motosports Committee."
 - PROPOSED 
 - SECONDED 
 - FOR:  unanimous AGAINST:  ABSTAINED:
 - motion passes

7.2 Replace the Sand Blaster with a Water Blaster (Chuck Graf)
Chuck: No known issues with stagnant water, but water can be treated if needed.
Chuck: Committee member will dispose of the wastewater.
Chuck: Not intended to replace the parts washer

- AS WRITTEN: "Replace the sand blaster with a water blaster (also called a 
"Vapor Hone"). A good introduction to this new technology is available on Jay 
Leno's site. This machine produces no dust. Maintenance is simpler and not as 
dirty. The resulting surface is much less damaged, and is more like a new part. 
The only thing that this will not do is engrave surfaces.
We included a recirculating system so that we do not need a water source and 
drain at the new unit. Power is already available. The unit would go where the 
present unit is located. We will need to make the parts washer in Automotive 
operational, as this machine does not do well with greasy parts.
Cost: Base VHT800 Unit w/ Closed Loop System $5,999
Locking Caster Kit $90.00
Protective Blasting Mat $50.00
Mounted Blasting Gun $95.00
Total Cost $6,234.00"
- MOTION "Allocate $6,234 to the Metal Shop Committee for purchase of a water 
blaster."
 - PROPOSED Robert Davidson
 - SECONDED Alex
 - FOR:  unanimous AGAINST: 0  ABSTAINED: 0
 - motion passes

7.3 Modification of the Standing rules respecting Committees (Brian Davis)
- AS WRITTEN: "Adopt the following rules, replacing the existing rules in their 
entirety
Committees
Committees are voluntary groups, formed in order to operate and maintain an area
 of the Makerspace, foster growth of a community of interested persons, or 
 accomplish certain needs, subject to the oversight of the Board of Directors.
Formation
1. At least 5 members are required to form a committee.
2. There is no limit to the number of committees a member can serve on.
3. If the number of committee members drops below 5, the committee will have a 
grace period of 30 days in order to recruit enough members to remain active.
4. Committees shall hold meetings monthly.
Committee Leadership
1. Each Committee shall elect, at minimum, the following officers: Committee 
Chair, Vice Chair
  1. Duties of the Committee Chair:
  2. The principle duty of the Chair is the recruitment of Committee members, 
  and organization of volunteer activities needed to operate and maintain the 
  Committee resources.
  3. Responsible for operations of the committee, providing reports on the 
  status and activities of the committee at the monthly membership meeting, and 
  managing the finances of the committee. This will include reviewing financial 
  transactions attributed to their committee and working with the Treasurer or 
  Accountant to correct any errors.
  4. Maintaining the safety of the Committee area, including ensuring the safe 
  operation of all tooling.
  5. Maintaining good order of committee area and resources, ensuring adequate 
  supplies of consumable items are maintained.
  6. Enforcing the rules established by the committee, and of the Dallas 
  Makerspace within their area.
  7. Maintain an accurate inventory of all Tools in the format provided by the 
  Board.
2. Duties of the Vice-Chair
  1. Assist the Chair, as determined by the Chair or by the Committee at large
  2. Provide oversight and supervision of the Committee area when Chair is not 
  present
  3. Serve as Interim Chair when:
    1. The Chair is not available due to vacation or illness
    2. Has resigned or been removed by the Board
Committee Responsibilities and Rules
1 .Purchasing
  1. The Committee Chair may make purchases of supplies and/or tooling without 
  Committee vote, for purchases in amounts less than $500, or 1/3 of the 
  Committees total fund balance, whichever is smaller.
  2. Purchases for items exceeding $500 require a majority vote of the Committee
  at the next regularly scheduled Committee meeting, or at a duly called 
  emergency meeting.
  3. The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly 
  utilized tooling.
2.  Committees are responsible for establishing the rules of the Committee area.
3. The Chair/Vice-Chair shall be empowered to enforce the rules of the 
Committee, and of the Dallas Makerspace within the Committee area, and may limit
 a member's access to the Committee area for a time not to exceed two weeks for 
 violations. The Chair may petition the Board to enforce a longer or more 
 stringent consequence.
4. Committee meetings must be posted on the calendar and announced on the 
forums. Meetings at which officers are elected must be posted 2 weeks prior to 
meeting.
5. The Chair may hold an emergency Committee meeting with 5 days notice on the 
forums of DMS, and on signs conspicuously posted in the committee area, provided
 a good faith effort to notify all current committee members is performed, and 
 that the time of the meeting is not unreasonably restrictive on the members.
6. Committees may establish other positions as needed to ensure the effective 
operation of the committee, or to accomplish Committee goals. Ad Hoc positions 
with spending authority, or administrative access to DMS resources, require the 
approval of the Board.
7. The Committee will maintain a page on the wiki with at least the following 
information:
  1. The name of the committee Chair and Vice Chair
  2. A list of all active members
  3. A brief statement listing the goals or tasks assigned to the committee.
  4. The minutes and agendas of Committee meetings."

- MOTION "
Kris: A committee chair needs to note their role on their wiki page.


Adopt the following rules, replacing the existing rules in their 
entirety:

Committees

Committees are voluntary groups, formed in order to operate and maintain an area
 of the Makerspace, foster growth of a community of interested persons, or 
 accomplish certain needs, subject to the oversight of the Board of Directors.
Formation
1. At least 5 members are required to form a committee.
2. There is no limit to the number of committees a member can serve on.
3. If the number of committee members drops below 5, the committee will have a 
grace period of 30 days in order to recruit enough members to remain active.
4. Committees shall hold a meeting each calendar month.
Committee Leadership
1. Each Committee shall elect a Committee Chair, and the Committee Chair shall 
appoint a Vice Chair.
  1. Duties of the Committee Chair:
  2. The principle duty of the Chair is the recruitment of Committee members, 
  and organization of volunteer activities needed to operate and maintain the 
  Committee resources.
  3. Responsible for operations of the committee, providing reports on the 
  status and activities of the committee at the monthly membership meeting, and 
  managing the finances of the committee. This will include reviewing financial 
  transactions attributed to their committee and working with the Treasurer or 
  Accountant to correct any errors.
  4. Maintaining the safety of the Committee area, including ensuring the safe 
  operation of all tooling.
  5. Maintaining good order of committee area and resources, ensuring adequate 
  supplies of consumable items are maintained.
  6. Enforcing the rules established by the committee, and of the Dallas 
  Makerspace within their area.
  7. Maintain an accurate inventory of all Tools in the format provided by the 
  Board.
2. Duties of the Vice-Chair
  1. Assist the Chair, as determined by the Chair or by the Committee at large
  2. Provide oversight and supervision of the Committee area when Chair is not 
  present
  3. Serve as Interim Chair when:
    1. The Chair is not available due to vacation or illness
    2. Has resigned or been removed by the Board
Committee Responsibilities and Rules
1 .Purchasing
  1. The Committee Chair may make purchases of supplies and/or tooling without 
  Committee vote, for purchases in amounts less than $500, or 1/3 of the 
  Committees total fund balance, whichever is smaller.
  2. Purchases for items exceeding $500 require a vote taken with the majority 
  of the Committee members present
  at the next regularly scheduled Committee meeting, or at a duly called 
  emergency meeting.
  3. The Chair/Vice Chair may exceed the $500 limit to effect repairs of highly 
  utilized tooling.
2.  Committees are responsible for establishing the rules of the Committee area.
3. The Chair/Vice-Chair shall be empowered to enforce the rules of the 
Committee, and of the Dallas Makerspace within the Committee area, and may limit
 a member's access to the Committee area for a time not to exceed two weeks for 
 violations. The Chair may petition the Board to enforce a longer or more 
 stringent consequence.
4. Committee meetings must be posted on the calendar and announced on the 
forums. Meetings at which officers are elected must be posted 2 weeks prior to 
meeting.
5. The Chair may hold an emergency Committee meeting with 5 days notice on the 
forums of DMS, and on signs conspicuously posted in the committee area, provided
 a good faith effort to notify all current committee members is performed, and 
 that the time of the meeting is not unreasonably restrictive on the members.
6. Committees may establish other positions as needed to ensure the effective 
operation of the committee, or to accomplish Committee goals. Ad Hoc positions 
with spending authority, or administrative access to DMS resources, require the 
approval of the Board.
7. The Committee will maintain a page on the wiki with at least the following 
information:
  1. The name of the committee Chair and Vice Chair
  2. A list of all active members
  3. A brief statement listing the goals or tasks assigned to the committee.
  4. The minutes and agendas of Committee meetings."
"
 - PROPOSED Kris
 - SECONDED David
 - FOR: unanimous AGAINST:  ABSTAINED:
 - motion passes
 
7.4 Electrical Improvements Package (Chuck Graf, Stan Simmons)
- AS WRITTEN: "See attached Drawing and Scope of Work for the proposed solution 
to the above issues."
- MOTION "Allocate $4000 to the Infrastructure Committee for electrical 
improvements."
 - PROPOSED Robert
 - SECONDED Kris
 - FOR:  AGAINST:  ABSTAINED: Robert
 - motion passes
 
7.5 Need Minutes for last two Board Meetings (Ken Purcell)
- AS WRITTEN: "Please post the minutes for Board of Directors Meetings: 
2017-11-19, 2017-12-15"

Tabled as the minutes have been posted.


====
EMERGENCY ITEMS

No items

====
NEXT MEETING FEBRUARY 23, 2018 DALLAS MAKERSPACE, 19:00

Action Items

Status Item Description Responsible Party
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance
[ ] Finance