Steering Committee Meeting 20110118

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  • Steering Committee
    • Peter Smith (chair)
    • Eric Chaney
    • Mark Havens
    • Glenn Pipe
    • Steve Rainwater

Meeting Agenda

  • Sub Committees
    • Organizational sub-committee (Organizational ToDo list, by-laws--Mark Havens, 501(c)(3) sub-committee)
      • Mark Havens, Steve Rainwater, Andrew Lecody
      • Status of review of by-laws
        • Meeting, 20110104, went through first half of them
        • Last meeting, 20110111, went through the remaining half
      • Incorporation document has been sent to the state; When? Sent during the holidays, Friday or Saturday.
        • Have scanned in the response letter, it is now in the Admin Wiki
      • Status on getting the EIN, can be done before receiving the Incorporation document
        • SS-4 for EIN, pdf from IRS; Maybe able to file. Mark will get EIN, from IRS, assigned on 20100111.)
      • Status on 1023 filing. (When these are complete, 1023 filing goes off)
    • Building sub-committee (physical space ToDo list--Glenn Pipe, Physical space sub-committee)
      • Glenn Pipe, Eric Chaney, Paul Wilson
      • Status of upstairs space (Mark)
        • $300 on top of current rental
        • Would require budget update to show that we can afford it, probably refer to Steve's Monthly Budget Google Doc
          • Authority
          • (May require a full vote by the membership? "Officers"? "DMS BoD"?)
          • Would require (at this time) voting on this by the DPRG BoD
      • Need listing of capital expenditures (Current Needs and Space_Checklist)--Need lists of WHAT, COST, and PRIORITY
        • (Off the top of my head, Peter:)
        • Some excellent work tables, either homemade or purchased or table tops
        • Wall-mounted shelves/shelving
        • Projector screen (the one in the largest A/C-ed room is on loan from Jonathon)
        • Tools
          • Digital soldering iron(s)
          • Saws
          • Fans
            • New evacuation fan for Laser Cutter
            • Space/Garage/People cooling fans
  • Remaining bits
    • Review Eric's Standing Rules, patch if necessary, and adopt
    • Will go over Standing Rules after next week's meeting (20110123)
    • Seriously consider rules for meetings, check out HacDC's rules
    • Need Mark to, if communicating with PS Business Parks to see if we can get a new copy of our insurance, for us to make some duplicates of for our records.


Minutes/Notes

  • SS-4 for EIN, pdf from IRS; Maybe able to file. Mark will get EIN, from IRS.
  • 2016 Starting
  • Steve, Eric, Paul W, Glenn P
  • Finished the first pass
  • Mark has corrections to make
  • Need a final pass
  • Must verify again checklist of items from the NOLO book
  • Still need Application of Articles of Incorporation original, from Mark
  • Mark still to be getting the EIN, no update
  • Building subcommittee
    • Light bulbs for projectors, etc
  • $280 for door setup on extra space
  • Paul recommends to remove any specifics of meetings
  • DPRG board approved (2056) the spending of $300 for upstairs space.
    • 2059, DMS approved "BOD" approved spending the $300..
    • In attendance--Steve, Peter, Glenn, and Eric