Profit & Loss Reports

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This page has a link to each month's Profit & Loss Report with a list of important financial events for that month.

For a description of what a profit and loss report is: http://en.wikipedia.org/wiki/Profit_and_loss_statement

The accounts on the Profit & Loss are based on the NCCS's Unified Chart of Accounts for Non-Profits: http://nccs.urban.org/projects/ucoa.cfm

If you have questions about events or a report, e-mail the treasurer directly at [email protected].

  • August 2014
    • Membership Revenue ($19,632.88, Membership dues-individuals)
    • 3D Fabrication Committee Fundraising ($595, Individual/sm. business contrib)
    • Donations for Bridgeport and Tooling ($1,800, Individual/sm. business contrib)
    • Sales of VHDL class tickets ($626.88, Class Fees)
    • Build-Out Construction ($17,464.39, Leasehold improvement purchases - Other)
    • Electrical Build-Iut ($17,250, Leasehold improvement purchases - Other)
    • 5,730.13 in other build-out spending
    • Internet ($1,093.29, Telephone & telecommunications)
      • Includes payment for July and part of June (+$623.19)
      • Our monthly payment for internet is $470.10 (includes taxes which need to be removed)
    • Electric Bills ($3016.57, Electricity)
      • $2329.71 for Electric Bill for New Space
      • $686.86 for Final Bills for Ladybird + Monroe Space
  • July 2014
    • Membership Revenue ($18,238.60, Membership dues-individuals)
    • $1,314.61 in revenue from classes ($1,314.61, Class Fees)
      • $1,073.57 from Six Sigma class
      • Also, $156.72 (VHDL: An Introduction to Digital Logic) + $98.22 (brass etching) - $13.90 (fees)
    • Donations for Bridgeport Mill ($575, Individual/sm. business contrib)
    • Donation from Robert for GET-R-DONE fund ($675, Individual/sm. business contrib)
    • 3D Fabrication Committee Fundraising ($321.76, Individual/sm. business contrib
    • $10,708.99 in build-out spending
    • Electric Bills ($3,138.39, Electricity)
      • $2,045.67 for new space - ~$1178.31 was paid for the new space's electric in june before our lease started, the landlord was mailed an invoice for this
      • $1,072.72 for old spaces
    • Prorated $500 payment to cleaning crew for July and payment for August ($1300, Housekeeping & janitorial serv)
      • The cleaning crew is a monthly $800 per month (for service every Thursday)
      • $984 for six sigma class profit sharing + honorarium
    • Bridgeport Mill And Tooling Purchase ($1,926.25, Capital purchases - equipment - Other)
    • 2x Laser Power Supplies ($800.55, Equipment maintenance & rental)
  • June 2014
    • New space build-out expenses (approx. $25,925, "Other expenses - Other" + "Moving Expenses" + "Capital purchases")
      • Includes dust collector purchase ($6,531.03, Capital purchases - equipment)
      • Includes insurance increase for new space ($1,951.33, Insurance - non-employee related)
      • Link to PDF showing build-out spending
    • Sold 10 lifetime memberships for $2,700 each ($27,000, Membership dues-individuals)
    • Monthly membership dues revenue (approx. $15,877, Membership dues-individuals)
    • 3 yearly memberships (approx. $1,620, Membership dues-individuals)
    • Deposited laser funds for a first time in a while ($895, Laser Cutter Fees)
    • Also deposited 3d printer fund ($623.50, 3d Printer Fees)
    • Repair costs for space minivan ($588.25, Equipment maintenance & rental)
    • Replacement laser tube + wiring for laser cutter ($1,117.25, Equipment maintenance & rental)
    • New space build-out donations ($255.75, Individual/sm. business contrib)
    • Mill committee donations ($300, Individual/sm. business contrib)
    • Deposited funds for final T-Shirt sales ($88.77, Gross sales - inventory)
    • No Director Spending
    • No Rent Paid (this is one of our 2 rent free months)
  • May 2014
    • Donations to the future build-out fund. ($2,934, "Individual/sm. business contrib")
    • Gas tanks and refills from airgas for workshop ($413.93, Nonpersonnel expenses - Supplies)
    • Mill Committee spending on CNCcookbook software. ($239.10, Outside computer services)
    • Spent $519.28 and got $155 in donations for the HAAS Mill Simulator. ($519.28, Capital Purchases - equipment - other)
    • Rent for the new space. ($9,945.01, Rent, parking, other occupancy - other)
    • Security deposit for the new space. ($10,428.44, Other asset purchases)
    • Director Fund Spending
  • Apr 2014
    • 1st Corporate Membership ($1,620, Membership dues-individuals)
    • 2 New Yearly Memberships ($1,080, Membership dues-individuals)
    • 6 Months of DPRG Dues ($1,200, Assessments and dues - orgs)
    • Reimburse Paul for T-Shirts ($517.38, Cost of inventory sold)
    • Purchase of Directors & Officers insurance ($949, Insurance - non-employee related)
    • Reimburse Ben Groves for Lemons Race Spending ($1,096.11, Other Expenses)
    • Luke Olson's File Server Project ($1,570.02, Capital purchases - equipment)
    • Note: While preparing to file the Form 990-EZ, I've made a few changes to our chart of accounts. I'm no longer using Nonpersonnel Expenses. Nonpersonnel Expenses are mostly spread into Supplies, Capital Purchases, Equipment Maintenance, and Other Expenses now. There's also an expense account called "Capital purchases - equipment", which isn't actually an expense - but it helps DMS members more easily figure out how much we spent on fixed asset purchases. Past reports will be reissued soon.
    • Director Fund Spending
    • Note: "Discretionary Spending" was renamed to the Director Fund and I moved it to the Funds Report (it's not supposed to be on the Profit & Loss report).
  • Mar 2014
    • Reimburse Chuck and Allen for Lemons Race Spending ($3,476.93, Nonpersonnel Expenses)
    • Computers for Creative Arts and Mill ($1,947.68, Nonpersonnel Expenses)
    • T-shirt Sales ($578, Gross sales - inventory)
    • 1 Yearly Membership ($540, Membership dues-individuals)
    • Mill Donation Matching - $250 from Stephen Wylie and $150 from Bryan Gangwere through YourCause, LLC ($400, "Individual/sm. business contrib")
    • Credit card rewards ($136.76, Misc Revenue - Other)
    • Discretionary Spending
  • Feb 2014
    • Donation from Jacob Bringas for Lemons Race ($2,500, "Individual/sm. business contrib")
    • Anonymous donation for Lemons Race ($2,000, "Individual/sm. business contrib")
    • Substantial revenue from classes ($648.09, Class Fees)
    • Ebay Fees ($29.73, Expenses for Asset Sales)
    • Mill Spending ($650.34, Nonpersonnel Expenses)
    • Plumbing Maintenance ($260, Building Maintenance & supplies)
    • Video grant payout to Andrew Floyd ($300, Advertising expenses)
    • Discretionary Spending
  • Jan 2014
    • CNC Mill and Tooling Purchase ($14,992.39, "Nonpersonnel expenses")
    • Membership Dues revenue increased from $11,732 in Dec to $14,105 ($14,105, "Membership dues - individuals")
    • Sold spare Air Compressor Dryer ($297, "Sales of Assets")
    • Large gas bill from heating workshop ($691, "Utilities")
    • Paid this month and next month's electric bill ($1,083.25, "Electricity")
    • Discretionary Spending
  • Dec 2013
    • Donations for 2nd laser cutter ($300, "Individual/sm. business contrib")
    • Additional donations for Mill ($1,800, "Individual/sm. business contrib")
    • Several months of rent from DPRG ($1,800, "Assessments and dues - orgs")
    • Sold Radial Arm Saw ($60, "Sales of Assets")
    • Discretionary Spending
  • Nov 2013
    • Payment for a year's insurance ($2,859.84, Insurance - non-employee relate)
    • Mill donations ($6,185.00, Individual/sm. business contrib)
    • Donation from Steve Edwards ($1,255, Individual/sm. business contrib)
    • Electricity for this month was paid last month (lower electricity expenses)
    • "Advertising Expenses" = yearly Meetup.com fee ($72, Advertising Expenses)
    • Our share of an increase in real estate taxes, this is why Rent is an odd number ($19.17, Rent, parking, other occupancy)
    • Discretionary Spending
  • Oct 2013
    • New 3d printer ($1,800, Nonpersonnel expenses - Other)
    • The electric company charged us on the 2nd and 31st for next month. ($633.53 + $573.42, Electricity)
    • Two snack deposits ($700.50, Snacks Income)
    • Paid 3 months of trash service ($168.60, Utilities - Other)
    • Computer and hard drive for Robert's security system upgrade ($631.07 + $183.48, Nonpersonnel expenses - Other)
    • Gantry crane ($500, Nonpersonnel expenses - Other)
    • Reimburse Paul Brown for flooring materials, approved several months ago ($376.21, Nonpersonnel expenses - Other)
    • Plastic filament for 3d fab committee (~$300, Nonpersonnel expenses - Other)
    • Business cards for PR committee ($200, Nonpersonnel expenses - Other)
    • Etsy event / jingle bash ($500, "Conventions, meetings, confer.")
    • Profit sharing for Mike Eber's will call machine ($176.82, Individual/sm. business contrib)
    • Donation from Robert for his Get-R-Done fund ($150, Individual/sm. business contrib)
  • Sept 2013
    • Snack fund is still barely breaking even.
    • Repairs were performed on the AC in Ladybird Building ($700, Non-personnel Expenses)
    • Member Appreciation Day, Dale Dougherty Event, and Software Freedom Day ($410.37, "Travel & meetings expenses")
    • Rent paid late for Ladybird building due to failed automatic bill pay ($1,100, "Rent, parking, other occupancy")
      • Rent for Ladybird is $1,100
      • Rent for Monroe is $900
      • Also paying for July's rent adds an additional $1,100, bringing it to $3,100 for the month.
    • Early payment for next month's cleaning service ($400, Housekeeping & janitorial serv)
  • Aug 2013
    • Sold a car ($2,300, Sales of Assets)
    • Auto committee bought tools ($937.88, Non-personnel expenses)
    • Horizontal bandsaw purchase (~$490, Non-personnel expenses)
    • Pipe bender dies purchased (~$270, Non-personnel expenses)
    • Electric bill is 3 months combined ($1,582.98, Electricity)
    • Paid insurance for 9983 Monroe ($429.09, Insurance - non employee related)
  • July 2013
    • Revenue from Art, Love, Magic Event ($485, Program service fees - other)
    • Revenue from Welding Class ($313.92, Class Fees)
    • Reimburse Robert for Art, Love, Magic expenses ($485, Non-personnel expenses)
    • 3 TVs for 9983 Monroe, 1 eventually returned (~$2266, Non-personnel expenses)
    • 3 New Computers (~$2300, Non-personnel expenses)
    • Pallet Rack ($600, Non-personnel expenses)
    • Tablet Monitor for Craft Room (~$600, Non-personnel expenses)
    • Ryobi One Cordless Tools (~$600, Non-personnel expenses)
    • Vertical Bandsaw Purchase ($650, Non-personnel expenses)
    • Steel for sign and water table ($388, Non-personnel expenses)
    • Reimburse Paul Brown for craft room flooring materials (~$410, Non-personnel expenses)
  • June 2013
    • Paid 2x months of 9983 Monroe rent ($900, Rent)
    • Ikea furniture for 9983 Monroe (~$800, Non-personnel expenses)
    • 51 chairs for 9983 Monroe (~$1100, Non-personnel expenses)
    • TV for 9983 Monroe (~$800, Non-personnel expenses)
    • Steel for workbenches and welding screens (~$400, Non-personnel expenses)
  • May 2013
    • 3 new yearly members (+$1620, Income: Dues)
    • Ultrasonic Cleaner and Reloading Press purchased, funded with $250 in member donations (-$787.99, Reloading Equipment)
    • Build-out costs: mostly furniture, warehouse shelving, rfid, network, and security hardware (-$2,170.39, 9983 Monroe Build-Out)
    • Welding screens and warehouse workbench materials (-$479.06, Misc)
    • Leather working kit purchase (-$399.99, Craft Committee)
    • Reimbursed Allen for purchases for snack room (-$902.32, Snack Fund)
  • April 2013
    • 2 new yearly members (+$1080, Income: Dues)
    • DPRG Rent Payment for 3 months (+$600)
    • The negative "Sales" amount is from Ebay fees. (-$44, Sales)
    • Warehouse bought a refrigerated air dryer for the air compressor, some misc tools from Harbor Freight, an air hose reel, and consumables. (-$876, Warehouse Fund)
    • Rent includes: New building security deposit, new building first month's rent, and 2995 Ladybird rent. (-$2,900.00, Expenses: Rent)
    • Air compressor tubing and drops (-$539.03, Projects: Air Compressor)
  • March 2013
    • 3D Printer Purchased and parts for a 2nd 3D Printer Purchased (+$838.61 project expenses)
    • Robert sold unused ASA firewall (+$425.23 sales income)
    • Ventilation cut in roof for laser cutter, radio equipment, and electronics fume exhaust (+$785.00 operations & facilities expenses, $400 of this was paid for by the Petefish family)
    • Alarm System Purchase (+$404.32 project expenses)
  • February 2013
    • Air Compressor Purchase (+$800 misc expenses)
    • Sold 3-Phase Air Compressor (+$700 sales income)
    • Purchased Year of Alarm Monitoring Service + IP Module (+$251.40 misc expenses)
    • Adobe Suite Purchase (+$170 misc expenses)
    • Warehouse - Consumables, Motor & VFD for Lathe, Workbench Materials (+$611.73 warehouse expenses)
    • Laser Cutter Lens (+$260 laser cutter expenses)
  • January 2013
    • Started collecting laser cutter funds
    • Partial refund for our old insurance (+$232.08)
    • Purchased alarm permit (-$100 operations & facilities)
    • Paid invoice for AC inspection from last summer (-$95.80 operations & facilities)
  • December 2012
    • DPRG Rent Payment for 3 months (+$600)
    • 1 Year of Commercial Liability and Commercial Property Insurance purchase (-$2,516.79)
    • Laser cutter purchase (-$12,345)
    • Drink refrigerator purchase (-$199.98 from snack fund)
    • Refund for yearly membership from last month (-$540 from dues income)
  • November 2012
    • Air compressor purchase (Security committee -$625)
    • There was a snack run at the beginning of the month and another at the end of the month. (Snacks -$616.38)
    • We had 1 new yearly member. (Dues +$540)
    • Lots of air compressor related donations. (Donations +$1050)
  • October 2012
    • 1 new yearly membership (+$540 of the revenue)
    • Water bill reduced (no more taxes, +$5-10 each month)
    • Electricity bill reduced (no more taxes, +$313.22 credit for past taxes)
    • Had to pay electricity bill for 2 months due to auto-pay glitch (-$300 more than usual electricity bill, late payment fee waived)
    • Overdue water bill payment (-$97.06 extra, on auto-pay now)
    • DPRG payment (+$600)
  • September 2012
    • 1 new yearly membership (+$540 of the revenue)
    • Internet bill covered several months and setup (-$376.80)
    • No electricity bill paid.
  • August 2012
    • Paid 4 months of the water bill.
    • Paid 3 months of the electricity bill. (now on auto-pay)
    • Purchased chairs for classroom (-$850)
    • DPRG payment (+$600)
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