Board of Directors Meeting 20160313
This meeting will be held in Modified SRC3 format.
Contents
- 1 Time, location
- 2 Prior minutes
- 3 Financial Statement
- 4 Consent Agenda
- 4.1 Appoint Andrew Zalaket as Woodshop Committee Chairperson
- 4.2 Appoint Jayson Woods as VECTOR Committee Chairperson
- 4.3 Purchase PaperCut License (Brooks Scharff)
- 4.4 Purchase FormLabs Form 2 SLA 3D Printer (Mitch Cerroni)
- 4.5 Notice of Resignation As Chair of the Electronics/Robotics Committee (Ken Purcell)
- 4.6 Split Cost for Reloading Purchase (Nick Sainz)
- 4.7 Repair HAAS Mill (Bryan Gangwere)
- 4.8 Replace Inherited Render server(Jay Johnson Digital Media)
- 4.9 Produce OpenCast proof of concept for Class media recording/scheduling/collection/editing/managing/publishing(Jay Johnson Digital Media)
- 5 New Business
- 5.1 Laser Committee Fund Help (Luke Olson)
- 5.2 Liquidate Snack Fund to Logistics(Brandon)
- 5.3 Liquidate Amateur Radio to General Fund (Brandon)
- 5.4 Liquidate Delta 3D Printer Funds to 3D Fab
- 5.5 Purchase Better Chairs (Brandon)
- 5.6 Upgrade Dust Collection System (Woodshop c/o Andrew Zalaket, Mathew Busby)
- 6 March, 2016 Budget Report
- 7 Minutes
- 8 Approved Purchase Tracking
Time, location
12:00, Dallas Makerspace
Prior minutes
Board_of_Directors_Meeting_20160216#Minutes
Financial Statement
Best estimate of General Funds as of 02/29/2016 is $5229.69.
As treasurer, I am inclined to be reserved in spending. A change of leadership is coming April and we should plan for some naturally occurring turbulence, so I am inclined to save as much as we can right now.
Consent Agenda
Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.
Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via the forums. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".
Appoint Andrew Zalaket as Woodshop Committee Chairperson
Per the recommendation coming out of the committee meeting held by the Woodshop Committee on 2/23/2016, appoint Andrew Zalaket as the new chairperson of the Woodshop committee.
Appoint Jayson Woods as VECTOR Committee Chairperson
Per the recommendation coming out of the committee meeting held by the VECTOR Committee on 2/25/2016, appoint Jayson Woods as the new chairperson of the VECTOR committee.
Purchase PaperCut License (Brooks Scharff)
Problem: Currently, we have no automated way to force members to pay for print jobs (both the shared use printers in the Multipurpose Room and the wide-format printers in Creative Arts). A 40-day free trial has been installed and currently works (but users are not forced to use it). Users can purchase additional credit by emailing [email protected] (we can send them a PayPal link and then manually generate a voucher), OR for an additional $495 we can have Authorize.Net or PayPal integration.
Solution: Allocate $660 to Infrastructure to purchase a PaperCut NG license (license is for 501 to 1000 users). This will allow us to cut down on paper and toner usage, and also track usage down to the user level. Users will continue to have a monthly free print quota for the shared printers.
Relevance: Enforcing pay-per-print will reduce shrinkage to 0%, increasing operational efficiency and member honesty.
Purchase FormLabs Form 2 SLA 3D Printer (Mitch Cerroni)
Problem: 3D Fab has predominantly been providing members with one kind of 3D printing technology, FDM. The limitations of FDM printing are in the minimal resolution and feature detail. This is preventing members from being able to 3D model and print smaller scale higher resolution objects for their projects. We need to broaden 3D fab's printing diversity by providing a finer resolution so that members can learn more of the endless possibilities of 3D printing. More in depth review of this specific printer can be found on this video: https://www.youtube.com/watch?v=HkILCsAOMcQ The Form 2 printer eliminates the issues main issues of the previous generation and FormLabs has a Pro Service Plan. Resin comes in cartridges for $149 (castable resin is $299) and build tank are $59, members would need to purchase their own resin tank to use the printer, this will ensure any spills or mess is cleaned up and resin tank is a consumable (lasts about 2 liters of print).
Solution: Allocate $4000 to 3D fabrication committee for the purchase of a FormLabs Form 2 3D printer. The base price of the Form 2 printer, 1 liter of resin, basin tank, and finishing tank and tools ($3500) + Pro Service Plan ($499)
Relevance: Providing another 3D printing technology will allow members to learn more about 3D modeling and design. With Castable resin, the foundry, jewelry, and creative arts committees can have access to high resolution direct to metal castings of their designs. The diversity of printing technology will allow members to explore new mediums which aligns with our educational mission.
Notice of Resignation As Chair of the Electronics/Robotics Committee (Ken Purcell)
Thanks to the Dallas Makerspace for allowing me to serve as the chair of electronics. Together we have improved our lab but there is a lot left to do! My time has become more limited and I'm unable to devote enough time to keep the lab in shape. I will be available to assist the next chair and together we can build on our progress. We still need to find a solution to securing our gear and offer more classes. The electronics committee deserves someone with new energy and commitment to the committee.
I do plan on working on classes as I feel that is the best way for me to contribute to the committee.
Problem: Ken Purcell wishes to notify the board that he intends to serve out the remainder of the term until April.
Solution: Accept Ken's notice of resignation and begin to seek out someone else to fill the chair position. The Electronics Committee will be hosting a committee meeting March 8th @ 8PM. One of the agenda items is to seek individuals interested in becoming chair.
Update: The Electronics Committee Meeting was held and Katie Luper has been selected for Chairperson, pending approval by the BOD. Haley Moore will be an additional Co-Chair.
Split Cost for Reloading Purchase (Nick Sainz)
Problem: The members of Hatcher's Workshop came together to purchase a RCBS Charge Master and a few other needed tools to allow for precision and simple loading of long range ammunition. We are also trying to build room appropriate benches to make optimal use of the room we are in. The same members that donated for the purchase are donating even more money and time to build the benches.
Solution: Allocate $170 to Hatcher's Workshop to split the cost of the $340.75 Midway USA purchase. Receipt for purchase, https://www.dropbox.com/s/1n7hzaws9gyxb9y/Midway%20Purchase.pdf?dl=0
Repair HAAS Mill (Bryan Gangwere)
Problem: The HAAS Mill was crashed one time too many, and the transmission is now making bad sounds. HAAS Factory Outlet Dallas has quoted about $7000, parts and labor, to replace the motor and transmission as a unit.
Solution: Allocate up to $7000 to have HAAS Factory Outlet Dallas repair the HAAS. This amount may be offset by donations.
Replace Inherited Render server(Jay Johnson Digital Media)
Problem: The inherited render computer has been reported to crash on frequent occasion by several DMS members. This does not serve as a reasonable rendering computer.
Solution: Allocate up to $900 to have a new server built. Inherited Render server replacement:
Relevance: The render server is a part of the tools and infrastructure of the Digital Media committee. It provides the supporting functions of collection, managing, and editing required by the committee to facilitate usage of the Digital Media area.
Gigabyte GA-X99-UD3P LGA 2011-3 ATX Intel Motherbo SKU: 763334 7 in Stock Price $164.99
Intel Core i7-5820k 3.3 GHz LGA 2011-V3 Tray Proce SKU: 397901 25+ In Stock Price $319.99
EVGA 16GB 2 x 8GB DDR4-2400 PC4-19200 CL15 Desktop SKU: 959064 25+ In Stock Price $74.99
EVGA GQ 650 Watt Gold Semi Modular ATX 12V Power S SKU: 926980 8 in Stock Price $99.99
ASUS GeForce GTX 960 Overclocked 4GB GDDR5 PCI-e V SKU: 782300 25+ In Stock Price $199.99
Total: $859.95
Produce OpenCast proof of concept for Class media recording/scheduling/collection/editing/managing/publishing(Jay Johnson Digital Media)
Problem: A solution for DMS course media is needed from recording to publishing.
Solution: Provision $2000 to produce the proof of concept and with the initial class recording hardware. The OpenCast product is scalable, where future funding will provision scalability of the product implementation.
Relevance: The OpenCast product is a solution that supports the start to finish activities needed for Courses from DMS.
Computer to facilitate The collection/managing/publishing of course media Existing DMS asset Core 2duo 2.4GHz computer Tracking camera Logitech c910-c930 Pan/Tilt Camera Sony EVI-D30-D100
New Business
Laser Committee Fund Help (Luke Olson)
Problem: The laser committee purchased a used Epilog Zing 16 laser cutter for $2,500 which leaves low funds for maintaining the other laser cutters and completing the setup of the Epilog Zing 16. The timing of the sale made it impractical to ask for split funding prior to the purchase. Passing on the deal seemed significantly worse than asking for forgiveness. The laser tube in the Lasersaur is outputting approximately half of what it should be and needs replacing.
Solution: Allocate $2,500 to to the laser committee to cover half of the used Epilog Zing 16 and associated expenses (ventilation interlock hardware, new belts, new focus guide assembly, air and power hookup) and half of a replacement tube for the Lasersaur.
Relevance: Epilog is a common brand of laser cutter and having it available to teach classes will add value to the community at large (general public attending classes) and it will add bandwidth for members to work on projects. Having funds available helps keep the laser cutters working properly which keeps classes and projects on schedule.
Liquidate Snack Fund to Logistics(Brandon)
Problem: The Snack Fund still exists and has 1,157.59 sitting in it, with no plans for it
Solution: Transfer the 1,157.59 to Logistics Committee fund, which Logistics can then use to improve DMS, such as buying chairs
Liquidate Amateur Radio to General Fund (Brandon)
Problem: The Amateur Radio fund still exists and has 632.51 sitting in it, with no current plans for it
Solution: Transfer the 632.51 to General fund (previous meeting said wait until July to liquidate, this proposal changes it from july to today, so that the money could potentially be allocated to buying chairs)
Liquidate Delta 3D Printer Funds to 3D Fab
Problem There is a Delta 3D Printer fund with 72.70 that should go back into 3D fab funds. The parts of the delta printer were moved into the Mendel90 build class, the Delta printer project was replaced by the Mendel90 as a 3D fab group project.
Solution Transfer 72.70 from Delta 3D Printer to the 3D Printer funds.
Purchase Better Chairs (Brandon)
Problem: The current office chairs we have (which served a good purpose of being cheap when we moved in) are not of high quality, were heavily used/worn when we got them, and are beginning to fall apart. They need to be replaced with decent chairs, as the largest all volunteer makerspace in the world, we could do much better.
Solution: Invest $6,000 in the purchase of ~32 new office / task chairs to replace existing chairs which would be given/thrown away, spending $150-$200 per chair. Some possible examples, $162 in packs of 16 or $166 in packs of 12. Allocate money to Logistics committee and the exact chair model to order would be up to logistics committee.
Relevance to tax exempt status: Being able to sit in a comfortable chair is a requirement to learning effectively, and falling from an old/defective chair is a safety hazard.
Upgrade Dust Collection System (Woodshop c/o Andrew Zalaket, Mathew Busby)
Problem: The dust collection system in the Woodshop is severely undersized. Quotes were solicited from multiple vendors (Oneida, Donaldson, and Stiles Machinery) to develop a budget for an additional dust collector.
Solution: Allocate up to $22,000 (includes a 10% contingency) from the General Fund for the purchase of a new dust collector ($12,000), additional duct and fittings ($5,000), and associated electrical work ($3,000).
Relevance: The health and safety of our members is paramount. Effective dust collection is critical to the safe operation of tools in the Woodshop.
March, 2016 Budget Report
Bank Balance 2/29/2016 128348.61 -------------------------------- --------- COMMITTEES 3D Fabrication 1201.59 Amateur Radio 632.51 Automotive 454.19 Blacksmithing 21001.73 Classroom 1441.45 Creative Arts 5318.28 Digital Media 737.55 Electronics 1809.88 Financial 486.57 Foundry 557.31 Gunsmithing 0.00 Infrastructure 6426.08 Jewelry 358.91 Laser 5854.80 Logistics 1681.87 Machine Shop 3010.66 Metal Shop -762.14 PR 1120.60 Radio Control 735.04 Science 1840.11 Vector 289.00 Wood Shop 2242.33 FUNDS 3D Printer Operation 2201.01 Authorized Spending 307.83 Delta 3D Printer 72.70 LaserCutter_02-2016 11307.00 Maker Fellowship 1054.15 Maker Scholarship 8934.94 Premium Classroom 350.96 Screen Printing 1738.69 Snack Fund 1263.99 Vinyl Cutter 129.25 FUNDS_MONTHLY Adobe CC License 464.00 Bookkeeper 3000.00 Cintas 1st Aid 66.45 Insurance 4000.00 Internet 0.00 Janitorial 4659.90 Offsite Storage 678.45 Parts Washer 0.00 Quickbooks Online -58.58 Rent -10586.52 Router Loan 3000.00 Savings Earmark 10000.00 Trash Pickup -114.31 Utility -2136.58 Web Hosting 120.58 -------------------------------- --------- TOTAL 96895.13 -------------------------------- --------- VOODOO 26223.79 -------------------------------- --------- General Funds 5229.69
Minutes
Dallas Makerspace Board of Directors Meeting notes : March 13th, 2016
In attendance:
- Benjamin Groves
- Kent Bowling
- Andrew LeCody
- Alex Rhodes
- Robert Davidson
Meeting called to order at 12:01pm
*** Prior Minutes ***
- Prior Minutes Pass
*** Financial Statement ***
Best estimate of General Funds as of 02/29/2016 is $5229.69.
*** Consent Agenda ***
This item passed with unanimous consent:
- Appoint Andrew Zalaket as Woodshop Committee Chairperson
- Split Cost for Reloading Purchase (Nick Sainz) ($170)
*** Pulled Consent Agenda Items ***
Appoint Jayson Woods as VECTOR Committee Chairperson
- Proposed as written by Andrew LeCody, seconded by Benjamin Groves
- Motion passed with unanimous approval
Purchase FormLabs Form 2 SLA 3D Printer (Mitch Cerroni)
- Tabled unanimously
Purchase PaperCut License (Brooks Scharff)
- Tabled unanimously
Notice of Resignation As Chair of the Electronics/Robotics Committee
(Ken Purcell)
- Appoint Katie Luper as Chairperson, and Haley Moore, Art Givens as Co-Chairs of the Electronics / Robotics Committee
- Proposed Andrew LeCody, seconded by Benjamin Groves
- Motion passed with unanimous approval
Repair HAAS Mill (Bryan Gangwere) ($7000)
- Allocate $2500 to Machine Shop, in the interest that they repair their HAAS machine through HAAS
- External donations are being channeled directly to Machinne Shop, to help offset the repair cost
- Proposed Robert Davidson, seconded by Andrew LeCody
- Motion passed with unanimous approval
Replace Inherited Render server (Jay Johnson Digital Media) ($900)
- Allocate $1000 to Digital Media for computer upgrades
- Proposed Andrew LeCody, seconded by Alex Rhodes
- Motion passed with unanimous approval
Produce OpenCast proof of concept for Class media recording/scheduling/collection/editing/managing/publishing(Jay Johnson Digital Media) ($2000)
- Tabled unanimously
*** New Business ***
Laser Committee Fund Help (Luke Olson)
- Dropped unanimously
Liquidate Snack Fund to Logistics (Brandon)
- Proposed as written by Andrew LeCody, seconded by Benjamin Groves
- Motion passed with unanimous approval
Liquidate Amateur Radio to General Fund (Brandon)
- Dropped unanimously
Liquidate Delta 3D Printer Funds to 3D Fab
- Proposed as written by Andrew LeCody, seconded by Benjamin Groves
- Motion passed with unanimous approval
Purchase Better Chairs (Brandon)
- Dropped unanimously
Upgrade Dust Collection System (Woodshop c/o Andrew Zalaket, Mathew Busby)
- Tabled unanimously
Reallocate Premium Classroom and Authorized Spending funs back to General Funds, and 3D Printer Operations to 3D Fab
- Proposed as written by Andrew LeCody, seconded by Benjamin Groves
- Motion passed with unanimous approval
3 Month Membership Suspension of Steven Arzu
- For infractions of sleeping policy at the Dallas Makerspace, Steven Arzu's membership is suspended until June 13th, 2016
- Steven can reactivate his membership after June 13th on his own initiative
- Proposed as written by Alex Rhodes, seconded by Robert Davidson
- Motion passed with unanimous approval
Pursue litigation against Deirdre Talbot
- Authorize $1500 for legal costs to pursue
- Proposed as written by Robert Davidson, seconded by Alex Rhodes
- Motion passed with unanimous approval
Maker Fellowship Fund for three months to Brooks Scharff
- Proposed as titled by Robert Davidson, seconded by Alex Rhodes
- Motion passed with unanimous approval
Dallas Makerspace 2016 Board Election
- Candidates must have their intent to run posted to the Dallas Makerspace Wiki by 7:00pm on March 31st, 2016, in order to be considered for Andrew LeCody's proxy vote
- On April 14th, in-person and proxy voting will occour at the Annual Membership Meeting
-April 14th, 2016 is the Annual Membership Meting
- Andrew LeCody will place a proxy vote as the popular vote from the online voting
- Proposed as written by Andrew LeCody, seconded by Benjamin Groves
- Motion passed with 4 in favor, 1 not present
Next Board Meeting Scheduled on Sunday, April 24th at 12:00pm
Meeting adjourned at 3:36pm
Approved Purchase Tracking
[✓] Allocate $170 to Hatcher's Workshop to split the cost of the $340.75 Midway USA purchase. [TID#1493] [✓] Allocate $2500 to Machine Shop, in the interest that they repair their HAAS machine through HAAS [TID#1494] [✓] Allocate $1000 to Digital Media for computer upgrades [TID#1495] [✓] Liquidate Snack Fund ($1263.99) to Logistics [TID#1496] [✓] Liquidate Delta 3D Printer Funds ($72.70) to 3D Fab [TID#1497] [✓] Reallocate Premium Classroom funds ($350.96) back to General Funds [TID#1498] [✓] Reallocate Authorized Spending funds ($307.83) back to General Funds [TID#1499] [✓] Reallocate 3D Printer Operations funds ($2201.01) to 3D Fab [TID#1500] [ ] $1500 legal costs for ongoing litigation [✓] Transfer funds relating to Maker Fellowship Fund for three months to Brooks Scharff [TID#1501]
