Annual Member Meeting 20200717

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Note that due to the realities of COVID-19 rules mandating social distancing, attendance at the meeting is restricted to the Secretary, designated tabulators, and invited observers. Members may vote in the election by submitting a proxy that was supplied to them - either by US mail, electronically, or by dropping it off - to be voted as directed by the Secretary.

Time, location

2020-07-17 Dallas Makerspace

Agenda

TALK Information thread

Board of Directors Election

Candidates for 2019-2020 Board of Directors:

  • Brad Sims
  • Jim Hartnett
  • Patrick Thompson
  • Curtis Baker
  • James Henningson
  • Max Kirkland
  • Joe King
  • Julie Harris
  • Justin Walker
  • Kevin Patel
  • Mark Havens Disqualified due to expulsion

Statements of Intent

Bylaws Amendments Proposals

2020 Bylaws amendments proposal

Quorum

At the time that ballots were mailed, there were 272 voting members. Rounding to closest, the following are thresholds for meeting validity:

  • ⅓ Quroum : 0.33333333 x 272 = 90.66666576 = 91 members required to elect directors
  • ⅔ Quorum : 0.66666667 x 272 = 181.33333424 = 181 members required to amend bylaws

These numbers are preliminary and subject to (likely upward) revision.

Thresholds

Threshhold Members Exact Rounded
⅓ Quroum 282 94 94
⅔ Quorum 282 188 188

Actual Votes

  • Mailed Proxies : 48
  • Electronic Proxies : 138
  • TOTAL VOTERS : 186

Director election is valid

Bylaws election is not valid

Meeting Details

Attendance

  • Erik Smith, Dallas Makerspace Secretary
  • Freddy Calvert
  • Luke Olson
  • Randy Lisbona
  • Jay Phelps
  • Shelly Nice
  • Merissa Green
  • Jayson Woods
  • Marshall Blatz
  • Judy Kreihn
  • Ken Purcell

Timeline

  • 19:00 Meeting start
  • 19:05 Begin validating mailed proxies
  • 19:30 Begin counting votes
  • 21:30 Results certified by Secretary

Results

Board Of Directors

  • Julie Harris : 138
  • James Henningson : 129
  • Brad Sims : 124
  • Justin Walker : 100
  • Curtis Baker : 87
  • Jim Hartnett : 87
  • Patrick Thompson : 65
  • Joe King : 50
  • Kevin Patel : 38
  • Max Kirkland : 38
  • Mark Havens : 31

Due to the tie for 5th place and lack of a mechanism in the bylaws to resolve ties - and with the consensus of all present - the Secretary opted for a game of chance with two die cast for each contestant for the 5th seat. A 12 was cast for Curtis Baker, a 9 was cast for Jim Hartnett, thus Curtis Baker was declared winner.

Bylaws

The bylaws amendments tallies are presented below, but for lack of enough voters present to reach ⅔ quorum, the vote is invalid.

For Against Abstain
1. Prohibit Felons from Serving as Directors and Officers 134 51 2
2. Officer Terms 162 24 1
3. Officer Definitions 155 32 0
4. Officer Suspends 114 69 3
5. Director Vacancies, Director Terms, Meeting Requirements 152 30 4